1. Accounting
  2. General Accounting
  3. Journal Entries
  4. Expense Allocation Overview
  5. Creating Expense Allocation Journal Entries

Creating Expense Allocation Journal Entries

Allocation schedules are used to generate journal entries that distribute expenses to the appropriate accounts, departments, classes, and locations.

Dynamic allocation schedules calculate the weight of a statistical account through statistical journal entries or as an absolute value at the time the allocation journal is created. This is useful in advanced costing such as Activity Based Costing and Usage Based Costing, and when you're running cost centers and profit centers. For more information, see Working with Allocation Schedules Weighted by the Balance of a Statistical Account

Important:

Your user role must have Edit or Full level of the Create Allocation Schedules permission to use Expense Allocation.

Note:

Journal entries created by allocation schedules can't trigger User Event scripts.

To create an allocation journal entry from an allocation schedule:

  1. Go to Transactions > Financial > Create Allocation Schedules > List.

  2. Click View next to an allocation that is due.

  3. On the allocation schedule, click Create Journal Entry.

    The Journal Entry record opens in View mode.

    • If the Require Approvals on Journal Entries accounting preference hasn't been enabled, you can click Edit, then Save, to post the journal entry.

    • If the Require Approvals on Journal Entries accounting preference has been enabled, and you have journal approval permission, you can click Approve to post the journal entry. If you don't have this permission, you can view the journal entry.

    • If you've enabled the Journal Entries accounting preference, the Approval Status and Next Approver lists appear. Custom buttons that perform various commands may also appear enabled or unavailable, depending on your workflow configuration. For information about a custom journal entry approval workflow, see Using SuiteFlow for Journal Entry Approvals.

    • This preference is available at Setup > Accounting > Preferences > Accounting Preferences, on the General subtab, under General Ledger.

If you've enabled the Allocation Schedules Due reminder on your dashboard, you can click the reminder to view a list of allocations that are due.

To enable the Allocation Schedules Due reminder:

  1. On the Home page, click Personalize. The Personalize Dashboard palette opens.

  2. On the Standard Content tab of the Personalize Dashboard palette, click or drag and drop Reminders.

  3. In the Reminders portlet, click the ellipsis icon and select the Set Up link.

  4. In the Select Reminders dialog, click or drag the Allocation Schedules due box.

  5. Click Save.

If you need to alter an individual allocation, click Add Custom Allocation on the History subtab of an Allocation Schedule record.

Related Topics

General Notices