Asset Split

The Fixed Assets Management SuiteApp lets you split assets that aren't disposed or marked inactive on the asset record.

The Quantity field on the asset record's Maintenance subtab tracks the number of individual elements that form the asset. Splitting an asset lets you separate a specified quantity from the original asset and create new asset records.

Depreciation continues to work on each asset as a whole. If some units need different depreciation rules, you can split them to create a separate asset. Likewise, if some units are transferring to a different class, department, location, or subsidiary, they must first be split into a separate asset and then moved. You can't combine assets (for example, reverse the process of splitting an asset).

Splitting an Asset

To split an asset:

1. Go to Fixed Assets > Transactions > Asset Split.

2. In the Asset ID/Name field, select an asset to split.

   The Split Details subtab becomes available when you select an asset. The Alternate Depreciation subtab shows the tax methods linked to the selected asset. Assets generated after the split inherit the original asset's alternate depreciation. New asset values are calculated based on the ratio of the split quantity.

3. In the Split Details subtab, under the Assets Generated from Split sublist, enter the Split Quantity and click Add. Repeat this step for each asset record that you want to create from the split.

   The Split Details subtab lists details of both the original and new assets after the split. New asset values are calculated based on the split quantity. These values can be edited. The following conditions are applied when you modify the split details:

   • The split quantity can't be zero.

   • The net book value can't exceed the current cost for both the old and new assets.

   • The sum of the net book value and depreciation to date must equal the current cost.

   • The last depreciation amount can't exceed the depreciation to date.

   • The residual value can't exceed the current cost and net book value for both the original and generated assets.

   • New asset values can't exceed the original asset's values.

4. Click Split to create a new split asset and update the original asset.

   You'll be redirected to the Process Status page, where you can track the asset split's status. The Process Status page queues the following processes for asset split. Click Details on any process to view its stage details.

   Process	Process Stage	Process Stage Description
   Asset Split	Split Assets	Splits assets according to the specified quantity.
   	Split Alternate Depreciation Methods	Creates alternate depreciation methods for the new assets.
   	Delete Old Forecast Values	The System deletes the existing depreciation schedule since it's no longer accurate after the asset split.
   Generate Depreciation Schedule	Generate Depreciation Schedule Values	Creates a new depreciation forecast for the asset and its tax methods

Splitting Assets in Bulk

Guidelines and Limitations for Splitting Assets in Bulk using CSV Import

When creating a CSV file for bulk asset split, review the following guidelines and limitations:

• The CSV file must include values for the new assets generated by the split.

• The Asset and Quantity columns are required. If left blank, the CSV file won't be processed.

• The Original Cost, Current Cost, Current Book Value, Residual Value, and Last Depreciation Amount columns are optional. If left blank, values for these columns are automatically calculated based on the quantity ratio.

• If you enter values for the optional columns, make sure that the Original Cost, Current Cost, and Current Book Value must all have values. Otherwise, the CSV file won't be processed.

• The value in the Asset column must match the Asset internal ID.

• The total values entered can't exceed the original asset's values. The original asset must also have at least one quantity remaining after the split.

• The CSV file size can't exceed 10 MB and is subject to the File Cabinet's storage availability.

• Numbers and currency amounts in the CSV file should follow the formats defined in the General Preferences page.

• If the CSV file has validation errors, it won't be processed even if some rows are valid.

To split multiple assets using CSV Import:

1. Go to Fixed Assets > Transactions > Asset Split.

2. On the Asset Split page, click Import CSV.

3. On the Bulk Asset Split page, click Browse and select the CSV file you want to process.

   You can download a sample file from the link below the Select File field.

4. Click Submit.

   The following table shows sample values for the assets that will be generated from the split transaction:

   Asset	Quantity	Original cost	Current cost	Current book value	Residual value	Last depreciation amount
   330	1	16,667.67	16,667.67	16,667.67	833.33	0

Creating a Saved Search for Asset Split User Notes

The system creates a user note in the asset records generated by the split. You can create a saved search for these user notes to check the source asset ID and the FAM process record ID.

To create a saved search for user notes in asset records generated from a split:

1. Go to Lists > Search > Saved Searches > New.

2. On the New Saved Search page, click User Note.

3. (Optional) On the Search Title field, enter a name for your search.

4. On the Criteria subtab, select the Date filter, and on the Saved User Note Search popup, set the following values:

   1. Date – Select within.

   2. From – Set to the earliest date of the split transactions you want to search.

   3. To – Set to the latest date of the split transactions you want to search.

   4. Click Set.

5. On the Results subtab, in the Field sublist, add Date, Title, and Memo.

6. Click Save.

For information about asset split in multi-book accounting, see Splitting an Asset in Multiple Books.

Related Topics

• Fixed Assets Management Overview
• Depreciation Methods
• Creating Asset Records from Transactions
• Creating Asset Records through CSV Import
• Creating Asset Records Manually
• Managing Assets
• Asset Depreciation

• Fixed Asset Recovery Script

• Group Tax Depreciation
• French Derogatory Depreciation
• Asset Disposal by Sale or Write-Off
• Partial Disposal of an Asset
• Revaluation of an Asset
• Asset Transfer
• Deleting Assets

General Notices