Viewing the Items List

Use the following procedure to view information about all items.

Go to Lists > Accounting > Items.

Depending on the features you have enabled, the following columns are shown for each item:

Name - the item name that appears in lists on transactions
Display Name - optional alternate name that appears on printed forms
Description - the description of the item that displays on sales transactions
Purchase Description - the description of the item that displays on purchase transactions
Vendor Name - the name for the item used by the vendor
Store Display Name - the name that shows in the Web site
Store Description - the item description that shows under the Web store display name
Units Type - the type of item unit used to purchase, stock and sell items
Stock Unit - the unit used to measure inventory on hand and used to transfer inventory
Purchase Unit - the unit used to purchase the item from the vendor
Sale Unit - the unit used to sell this item on sales transactions
Display in Web Site - whether this item shows in the Web site
Purchase Price - purchase price of the item
Preferred Vendor - the vendor you prefer to purchase this item from
Base Price - the standard price to which markups and discounts are applied
Online Price - the price for the item online
Income Account - the account sales income posts to
Asset Account - the account inventory value posts to
Expense/COGS Account - the default expense account for this item
Deferred Revenue Account - the account deferred revenue posts to
Default as Delivered - the item defaults to show as delivered
Permit Discount - the item might have discounts applied
Is VSOE Bundle? - the item is a VSOE bundle
VSOE Price - the VSOE price of the item
Costing Method - the method that determines how you handle costs associated with buying the item at different purchase prices over a specified period
On Special - the item is marked as on special
Tax Schedule - the item's tax schedule
On Hand - the number of units that have been received into your inventory that have not yet been picked for orders
Available - the number of units in stock that have not been committed to fulfill sales
On Order - the number of units that have been ordered from the vendor by purchase order
Committed - the number of units that are committed to sales
Back Ordered - the number of units of an item reserved by unfulfilled sales orders
Reorder Point - the on-hand inventory level at which you should place an order to restock an item
Preferred Stock Level - the quantity you prefer to maintain in inventory
Reorder Multiple - quantity you prefer to order at a time (expressed in base units)
Drop Ship Item - the item is set to default to drop ship
Special Order Item - the item is set to default as a special order
Copy SO Descr. - the item will copy the description from the sales order
Weight - item weight
Weight Units - units used to measure item weight
Class - item class
Department - item department
Date Created - date the item record was entered
Last Modified - date the item record was last changed

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