Viewing the Items List

Use the following procedure to view information about all items.

Go to Lists > Accounting > Items.

Depending on the features you have enabled, the following columns are shown for each item:

Name – the item name that appears in lists on transactions
Display Name – optional alternate name that appears on printed forms
Description – the description of the item that displays on sales transactions
Purchase Description – the description of the item that displays on purchase transactions
Vendor Name – the name for the item used by the vendor
Store Display Name – the name that shows in the Web site
Store Description – the item description that shows under the Web store display name
Units Type – the type of item unit used to purchase, stock and sell items
Stock Unit – the unit used to measure inventory on hand and used to transfer inventory
Purchase Unit – the unit used to purchase the item from the vendor
Sale Unit – the unit used to sell this item on sales transactions
Display in Web Site – whether this item shows in the Web site
Purchase Price – purchase price of the item
Preferred Vendor – the vendor you prefer to purchase this item from
Base Price – the standard price to which markups and discounts are applied
Online Price – the price for the item online
Income Account – the account sales income posts to
Asset Account – the account inventory value posts to
Expense/COGS Account – the default expense account for this item
Deferred Revenue Account – the account deferred revenue posts to
Default as Delivered – the item defaults to show as delivered
Permit Discount – the item might have discounts applied
Is VSOE Bundle? – the item is a VSOE bundle
VSOE Price – the VSOE price of the item
Costing Method – the method that determines how you handle costs associated with buying the item at different purchase prices over a specified period
On Special – the item is marked as on special
Tax Schedule – the item's tax schedule
On Hand – the number of units that have been received into your inventory that have not yet been picked for orders
Available – the number of units in stock that have not been committed to fulfill sales
On Order – the number of units that have been ordered from the vendor by purchase order
Committed – the number of units that are committed to sales
Back Ordered – the number of units of an item reserved by unfulfilled sales orders
Reorder Point – the on-hand inventory level at which you should place an order to restock an item
Preferred Stock Level – the quantity you prefer to maintain in inventory
Reorder Multiple – quantity you prefer to order at a time (expressed in base units)
Drop Ship Item – the item is set to default to drop ship
Special Order Item – the item is set to default as a special order
Copy SO Descr. – the item will copy the description from the sales order
Weight – item weight
Weight Units – units used to measure item weight
Class – item class
Department – item department
Date Created – date the item record was entered
Last Modified – date the item record was last changed

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