Setting the Default Vendor Approval Status
When you use standard approvals for vendor bills, you can set a default approval status. Then, vendor bills you enter automatically show your preferred approval status.
After a vendor bill is approved, you cannot cancel or change the status of that bill.
To set a default vendor bill approval status:
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Go to Setup > Accounting > Accounting Preferences.
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Click the Order Management subtab.
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In the Default Vendor Bill Status field, choose one of the following:
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Approved – Bills default to an Approved status. No further review or processing is required before a payment is processed.
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Pending Approval – Bills default to a Pending Approval status. Someone with permission must approve the bill before a payment can be processed for it.
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Click Save.
Now, vendor bills you enter show your selection in the Status field by default. Users with permission can change the approval status on bills entered if necessary.