Standard Vendor Bill Approval FAQ
Where can I set the default approval status of vendor bills?
In the Default Vendor Bill Status field. See Setting the Default Vendor Approval Status.
If a Vendor Bill is accidentally approved, can a vendor bill with an Approved status be changed back to Pending Approval?
Not through the user interface. You will have to delete the bill and recreate it. If you approve vendor bills through a script or workflow, you can change it back to Pending Approval.
Is there a way to mass approve vendor bills?
Yes. Use the Approve Bills page.
See Bulk Approving Vendor Bills With Standard Vendor Bill Approval.
Is there an approval history on a vendor bill?
The approval history can be found on the System Notes subtab of the bill.
Is there a reminder available for vendor bills pending approval?
Yes. Go to the Home page > Reminders portlet > setup. Click Add Standard Reminders and add Bill to Approve.
Without any workflow customization, can an email alert be sent to the designated approver?
No, a custom workflow approval or a saved search is needed for this condition.
Is there an Approve button when viewing a bill which is pending approval?
No. You must do one of the following:
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Edit the bill and set the approval status to Approved.
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Use the Approve Bills page to set the approval status to Approved.
See Bulk Approving Vendor Bills With Standard Vendor Bill Approval.
If the bill is rejected, can I create another bill from the same purchase order for approval?
Yes. After a bill is rejected, the expense account, quantities and amount are zeroed and the purchase order status changes from Fully Billed to Pending Billing.
Is there any General Ledger (GL) impact for a bill with a Pending Approval status?
No. The GL impact reflects on a bill only when it is approved.