Using Subsidiary-Specific Transaction Auto-Numbering

With NetSuite OneWorld, each subsidiary can use individual numbering sequences for transactions. For example, transactions associated with Subsidiary A can use the numbering prefix SubA.

Numbering transactions by subsidiary is useful for users with access to only one subsidiary because they do not encounter numbering gaps for another subsidiary’s transactions.

Be aware that some countries require unique numbering without gaps for each legal entity.


A transaction inherits its subsidiary from its entity (customer or vendor). See Associate Subsidiaries with Entities and Items.

To set up or update auto numbering for a subsidiary:

  1. Go to Setup > Company > Subsidiaries.

  2. Click Edit next to the subsidiary record.

  3. In the Transaction Number Prefix field, enter the prefix.

    For example, for Subsidiary A, enter SubA.

  4. If you use auto-generated numbering by subsidiary for specific transactions, click the Transaction Numbers subtab to specify the initial number for each transaction type.


    To enable auto-generated numbering by subsidiary for specific transactions, go to Setup > Company > Auto-Generated Numbers. Click the Transactions subtab and then check the Use Subsidiary box for any transaction that should use the subsidiary’s numbering.


    If you choose to auto-number by subsidiary, you cannot auto-number by location.

  5. Click Save.

Related Topics

Creating Subsidiary Records
Editing Subsidiary Records
Deleting Subsidiary Records
Adding or Removing Nexuses from a Subsidiary
Locking Transactions by Subsidiary
Control Employee Access to Subsidiaries
Subsidiary Setup

General Notices