Printing Labels From Transactions

You can generate labels for items directly from a purchase order, item receipt, or item fulfillment. This lets you print labels specifically for the items you are receiving, or expect to receive.

For example, a warehouse receiving employee views the PO for items delivered on the dock. The employee confirms that all items on the PO were shipped, and then clicks Print Labels. The PO is marked received and a PDF file opens with a label for each item in the shipment. He prints the labels and attaches one to each item before placing them on the shelves in stock.

To print labels, you need Adobe Reader. Visit the Adobe Web site to download the latest version at no charge.

To print labels for items on a purchase order or item fulfillment:

1. View the purchase order or item fulfillment you want to print a label for.

2. Click the print icon, and select Print Labels.

   NetSuite opens the labels in the Adobe® application.

3. Click the printer button in the Adobe application.

4. Specify the number of copies on the print message that appears.

5. Click OK.

To print labels for items from an item receipt:

1. Go to Transactions > Purchases/Vendors > Enter Purchase Orders > List.

2. Click View next to the receipt.

3. Click the Print button.

   NetSuite opens the labels in the Adobe application.

4. Click the printer button in the Adobe application.

5. Specify the number of copies on the print message that appears.

6. Click OK.

Printing Lot Numbered Item Labels

By default, when you print item labels from transactions, labels for lot numbered items are printed per lot number. You can use the Print Lot Item Labels From Transactions By Quantity accounting preference to configure labels to be printed by quantity. For example, consider an item receipt that has a line for Lot Item A, with a quantity of 12. By default, with the Print Lot Item Labels From Transactions By Quantity box cleared, one item label is printed for Lot Item A. If you check the box, 12 item labels are printed for Lot Item A.

To print lot numbered item labels from transactions by quantity:

1. Go to Setup > Accounting > Accounting Preferences.

2. On the Items/Transactions subtab, under Inventory, check the Print Lot Item Labels From Transactions By Quantity box.

3. Click Save.

Print a Shipping Label for a Vendor Return Authorization

You can generate shipping labels for an authorized return from the vendor return authorization form. This enables you to print labels specifically for the items you are returning to a vendor. For more information, see Shipping Authorized Vendor Returns.

Note:

When printing a shipping label for a Vendor Return Authorization, the label Reference Number value (label.refnumber) is sourced from the Ref. No. field. All other shipping labels source the label Reference Number value from the PO# field.

You can customize the layout of your printed forms at Transactions > Purchases/Vendors > Enter Purchase Orders > List. For more information, see Creating Custom Entry and Transaction Forms.

Note:

Note the following If you use the Canada Edition of NetSuite. You must set your preferred layout to the Standard Cheque Layout to comply with the most recent Canadian Payment Association guidelines.

Your administrator can customize the layout of your printed forms using Advanced PDF/HTML templates. For information, see Advanced PDF/HTML Templates.

For information about printing checks and forms for transactions, see Printing Checks and Other Transactions and Working with Transactions.

Related Topics

Using Code 128 Bar Codes

Enabling the Bar Coding and Item Labels Feature

Printing Bar Code and Item Labels

Scanning Bar Codes

Processing Orders Using Bar Codes

Bar Codes and Item Labels

General Notices