1. Employee Management
  2. Employees
  3. Time Tracking
  4. Weekly Timesheets
  5. Using Weekly Timesheets

Using Weekly Timesheets

To use weekly timesheets:

  1. Go to Transactions > Employees > Weekly Timesheet.

  2. Select the employee whose time you are recording. If a timesheet for the selected employee and week already exists, NetSuite loads the existing timesheet.

  3. In the Week of field, enter the first day of the week you want to track time for, or click the calendar icon to choose a date. NetSuite loads a new or existing timesheet.

    NetSuite inserts the date that the current week begins as the posting date of this week's time.

    Note:

    You can set the day your company's business week starts by going to Setup > Company > General Preferences. Select the day from the First Day of Week list.

    Note the following guidelines:

    • If you change the first day of the week preference for your company, the newly selected first day of the week will be used for any new timesheets. Any existing timesheets will remain unchanged.

    • New timesheets may be shorter to accommodate the new first day of the week.

    • The first day of the week preference can be set at the company, subsidiary (for OneWorld accounts), and user level. Weekly Timesheets is only affected by the company and subsidiary preference. The user level preference has no effect on the first day of the week for weekly timesheets.

  4. If you use Project Management, you can import any planned time entries for the selected employee and week. Click Import Planned Time to automatically import the project time entries for the current week.

  5. On the Enter Time subtab, enter the details in each column. For more information about how to fill them, refer to the tables in the section Time Tracking Form Fields.

  6. For each day of the week, enter the duration or total hours in the designated cell.

  7. To view more time data options available for each day, click the plus sign on the lower right corner of the cell. The following options may be available:

    • Start Time - Enter the time when work started, in hours and minutes, in the format h:mm, followed by am or pm.

      Note:

      The Start Time and End Time fields are available only to implementations using the Time Tracking, New Weekly Timesheets, or Enhanced Timesheets with Workforce Management (WFM) Wage Rules feature.

    • End Time - Enter the time when work ended, in hours and minutes, in the format h:mm, followed by am or pm.

    • Memo - Enter a note you want to include. You can search for the text you enter here to find this transaction later.

      If you are billing this time back to a customer or project, this memo appears as a description for this line item on the customer invoice.

  8. Click Add.

  9. Repeat steps above for each customer or project you need to enter time against.

  10. Click Save to save the entries. If you use Advanced Approvals, you can also click Save & Submit to save and submit the entries.

    When a timesheet is saved, the time then appears on the Time Details subtab of the timesheet for that week.

For more information about customizing fields in forms, see the following help topics:

Guidelines When Using Weekly Timesheets

Refer to the following guidelines:

  • Weekly timesheets can be edited even if some or all of the time entries have been approved.

  • Individual time entries with a status of approved or pending approval are locked and can't be edited.

  • You can add new time entries to weekly timesheets that have been fully approved.

  • Any submitted weekly timesheet that has been edited must be resubmitted for approval.

Related Topics

General Notices