CSV and PDF Files Attachment on the Pro Forma or Settlement Records

After you generate a pro forma or settlement, the system generates and attaches a CSV and PDF files to the settlement record. You can use the CSV file to review the list of related transactions included in the pro forma or rebate settlement of a rebate agreement.

To set a default user for receiving the email notification with the CSV and PDF file attachments, go to List > Employees > Default User

The spreadsheet displays the following information:

Transaction # Transaction Date Transaction Type Subsidiary Line # Vendor Name/Customer Name Item Quantity Units

Rate Amount Department Class Location Rebate Amount Payment-Transaction Type Rebate Agreement

Accessing the CSV Files in the File Cabinet

You can access or download the CSV files later if you didn't download them right after generating a pro forma or settlement.

To access the CSV files in the file cabinet:

1. Go to Documents > Files > File Cabinet.

2. Click the Rebate Settlement History folder.

3. Use the search bar on the left pane to enter one of these search queries:

   • Name of the payee or payer

   • Name of the payee or payer, underscore, and settlement type

     Example: PayerName_Claim or PayeeName_Disbursement

   • To narrow the results, you can add a few digits for the claim or disbursement transaction # after the settlement type

     Example: PayerName_Claim_101 or PayeeName_Disbursement_201

4. Do one of the following as needed:

   • On the first column, click Edit next to the file you want to edit

   • On the last column, click Download on the corresponding file

   • Under the Name column, click the file name to download the file

General Notices