Contents of a Pro Forma or a Settlement Record

The table below describes the fields in the pro forma and settlement records:

Field	Description
Primary Information
ID	This field shows the auto-generated ID of this rebate claim or disbursement.
Agreement Reference #	This field shows the agreement reference number entered on the rebate agreement.
Accounting Item	This field shows the accounting item for the claim or disbursement. The accounting item is sourced from the rebate agreement.
Claim Status/ Disbursement Status	This field shows the status of the rebate settlement.
Total Claim Amount/ Total Disbursement Amount	This field shows the total amount to be claimed or disbursed for the rebate settlement.
Settlement Method	This field shows the settlement method for this claim or disbursement. This field is sourced from the rebate agreement.
Payment Type: Transaction Type	This field shows the payment type and transaction type you selected for the rebate agreement.
Payer/Payee	This field shows the entity linked to this claim or disbursement. This field is sourced from the rebate agreement.
Subsidiary	This field shows the subsidiary that is associated to this claim or disbursement. This field is sourced from the rebate agreement.
Settlement Mode	This field shows if the rebate claim or disbursement is settled automatically or manually.
Settlement Frequency	This field shows how often the system generates a claim or disbursement for the rebate agreement. This field is sourced from the rebate agreement.
Agreement Name	This field shows the rebate agreement for which the amount is being claimed or disbursed. The field is sourced from the rebate agreement.
Claim Criteria/Disbursement Criteria
Claim Period/ Disbursement Period	This field shows the accounting period of the claim or disbursement date.
Transaction Start Date	This field shows the minimum date from the list of transactions for manual settlements, and shows a blank field for auto settlements.
Transaction End Date	This field shows the maximum date from the list of transactions. The date shown is on or before the settlement process date.
Claim Details/Disbursement Details
Claim Date/Disbursement Date	This field shows the date when the rebate claim or disbursement is generated.
Claim Transaction #/Disbursement Transaction #	This field shows the transaction number generated during the claim or disbursement process. The settlement transaction depends on the settlement method you set on the rebate agreement.
Claim Generation Error Code/ Disbursement Generation Error Code	This field stores any errors that are generated during the claim or disbursement process.
Generated By	This field shows the name of the user who created the claim, disbursement, or pro forma.
Related Transactions	This field shows the link to the CSV file with all the transactions related to the settlement.

Field

Description

Primary Information

This field shows the auto-generated ID of this rebate claim or disbursement.

Agreement Reference #

This field shows the agreement reference number entered on the rebate agreement.

Accounting Item

This field shows the accounting item for the claim or disbursement. The accounting item is sourced from the rebate agreement.

Claim Status/ Disbursement Status

This field shows the status of the rebate settlement.

Total Claim Amount/ Total Disbursement Amount

This field shows the total amount to be claimed or disbursed for the rebate settlement.

Settlement Method

This field shows the settlement method for this claim or disbursement. This field is sourced from the rebate agreement.

Payment Type: Transaction Type

This field shows the payment type and transaction type you selected for the rebate agreement.

Payer/Payee

This field shows the entity linked to this claim or disbursement. This field is sourced from the rebate agreement.

Subsidiary

This field shows the subsidiary that is associated to this claim or disbursement. This field is sourced from the rebate agreement.

Settlement Mode

This field shows if the rebate claim or disbursement is settled automatically or manually.

Settlement Frequency

This field shows how often the system generates a claim or disbursement for the rebate agreement. This field is sourced from the rebate agreement.

Agreement Name

This field shows the rebate agreement for which the amount is being claimed or disbursed. The field is sourced from the rebate agreement.

Claim Criteria/Disbursement Criteria

Claim Period/ Disbursement Period

This field shows the accounting period of the claim or disbursement date.

Transaction Start Date

This field shows the minimum date from the list of transactions for manual settlements, and shows a blank field for auto settlements.

Transaction End Date

This field shows the maximum date from the list of transactions. The date shown is on or before the settlement process date.

Claim Details/Disbursement Details

Claim Date/Disbursement Date

This field shows the date when the rebate claim or disbursement is generated.

Claim Transaction #/Disbursement Transaction #

This field shows the transaction number generated during the claim or disbursement process. The settlement transaction depends on the settlement method you set on the rebate agreement.

Claim Generation Error Code/ Disbursement Generation Error Code

This field stores any errors that are generated during the claim or disbursement process.

Generated By

This field shows the name of the user who created the claim, disbursement, or pro forma.

Related Transactions

This field shows the link to the CSV file with all the transactions related to the settlement.

General Notices