Negotiation Amendments
After publishing a negotiation, you may need to update information defined in the document. This update is called an amendment. Once you create and publish an amendment, respondents are notified that the sourcing document has been amended.
They are required to review and acknowledge the amended information and resubmit their response in accordance with the amendment. Amendments can be created anytime after the negotiation has been published and before you close it.
The amended negotiations are indicated by suffixing a comma followed by a number to the end of the original negotiation number. The following table shows an example of an original negotiation, the original negotiation number, and the amended negotiation number.
The following table shows how a negotiation number changes due to an amendment.
|
Original Negotiation |
Original Negotiation Number |
Amended Negotiation Number |
|---|---|---|
|
New Denver Office Furniture |
4562231 |
4562231,1 |
The application ensures that the amended information has been acknowledged by the supplier before a new response is accepted.
Amend the Document
Once you choose to amend a document, you're returned to the initial page of the create negotiation flow, and you proceed through the flow as if you were defining a new negotiation. Some details of the existing document can't be changed, and those details are visible only. At review time, the application displays all the updates you have made to the document that are visible by suppliers.
Supplier Responses to an Amendment
Once you have published it, the suppliers who you invited and any other responding suppliers are notified about the amendment. The suppliers receive the new negotiation details as an attachment. If they attempt to submit a response, they receive a warning message that they must view the amendment and acknowledge it before they can continue. If they have already submitted a response, it's marked as 'resubmission required,' and they have to view the amendment and submit another response to be considered for award. The new draft response pages contains the updated amendment information.