Setting Up Planning Application Types

Adding Planning Application Type Definitions

Select Planning and Zoning Setup > Planning Application Type > Planning Applications.
On the Transaction Type – Planning Applications page, click the Add button.

On the Planning Type Applications page, enter values for the following fields:

Page Element	Description
Classification	Displays the type of application. The classification for this page indicates this is a planning application.
Subclassification	Displays the subclassification of the application type. If you would like to create a pre-application type, select Pre-Application from the drop-down list. The default value is Not Applicable, which indicates a standard planning application.
Planning Application Type	Enter a name for the type of planning application.
Planning Application Type ID	Enter a unique alphanumeric code or short name for the planning application type. Do not use special characters, including symbols or punctuation, or spaces.
Status	Select from the following to indicate the planning application type status: Preliminary: The planning application type is being defined but is not available for use. Ready: The planning application type is ready to be accessed from the landing page for testing or production use, depending on the environment. Void: The transaction type is no longer available. Note: The form design can be in published status or draft status and be set to Ready. In draft status, the form can be accessed from outside the form designer—such as the Apply page—for testing purposes in the development or test environment.
Form Design Status	A read-only field indicating whether the form design is published or currently being developed. Draft: The form design is currently being created or modified. Form designs in draft status are not migrated to other environments and can’t be cloned. Published: The form design is complete. Form designs in published status can be migrated to other environments and can be cloned.
Autonumber Rule	Select the autonumbering rule to increment numbers for planning applications. You can delete the autonumbering rule when it isn’t being used by any transaction types. Caution: The system generated application ID is based on the autonumber rule definition. Therefore, when selecting the autonumber rule, you must ensure that its rule definition generates a unique application ID. Failing to do so can result in duplicate application IDs, which will cause issues in the planning application. For more information, see Setting Up Autonumbering.
Valid from Date and Valid to Date	Enter a range of dates when this planning application type is valid. The default from date is the current date. The default end date is Open. You can update these dates as needed.
Public User Enabled	Select from the following to indicate whether the intake form can be accessed and by which user types: Enabled for all users: Only registered public users and agency users can access the intake form. Enabled for registered users: Only registered public users and agency users can access the intake form. Not enabled for public users (default): Only agency users can access the intake form. Note: Currently, Enabled for all users and Enabled for registered users have equivalent access.
Hearing	Select whether public hearings are applicable or not applicable to this planning application type. For more information, see Setting Up Hearing and Decision Making Bodies and Setting Up Hearing Decisions.
Application Group	Select an application transaction group that you want to associate with the planning application type. For more information, see Setting Up Transaction Groups.
Category	Select a transaction category that you want to associate with the planning application type. For more information, see Setting Up Transaction Categories.
Subcategory	Select a transaction subcategory that you want to associate with the planning application type. For more information, see Setting Up Transaction Subcategories.
Activity Group	Select an activity group with the activities that you want to use for tracking planning application task due dates. Whenever an application of this application type is submitted, activities set up and mapped to the transaction type are added to the planning application’s activity tracking page. For more information, see Setting Up Activity Tracking.
Document Group	Select a document group to manage attachments for the planning application type. When you specify a document group, document attachments can be classified into categories and subcategories during the application process and when you upload files. Then you can see the category for a document on the attachments page in the application details. For more information, see Setting Up Document Groups.
Fee Schedule	Select a fee schedule that you want to associate with the planning application type. A department is required when you enter a fee schedule ID. For more information, see Setting Up Fee Schedules.
Bill Type	Select a bill type to associate with the planning application type. The billing type identifies the type of invoice that can be generated from the record. The bill type is required. For more information, see Setting Up Bill Types.
Department	Select a department that you want to associate with the planning application type. A department is required if you add a Fee Schedule ID to the planning application type. If a department is specified on the Fee Item setup page, the fee item department overrides the department specified here on the planning application type. For more information, see Setting Up Departments.
Meeting Template	Select a meeting template that should be applied to this planning application type. For more information, see Setting Up Meetings.
Terms of Use ID	Select a terms of use definition to associate with the planning application type. The available values for planning applications are determined by the usage on the terms of use ID. For more information, see Setting Up Terms of Use.
Report Group	Enter the name of the notice and report group to be associated with the planning application type. For more information, see Setting Up Notice and Report Groups.
Description	Enter a user-facing description of the planning application type. On the Apply page, this description appears under the application type name. The description helps public users understand the purpose of the application type.
URL	Enter a URL for a web page that gives public users more information about the planning application type. If you enter a URL, then a Learn More link appears at the end of the application type description on the Apply page. The user clicks this link to open the specified URL. If you leave this field blank, the Learn More link is not visible on the Apply page.

Setting Up Conditions of Approval

In the Conditions of Approval section, you enter the report ID and template that associate with this planning application type. The report ID determines the type of report that should be printed to list the conditions of approval and the conditions of approval template determines the conditions of approval that will be applied to the planning application.

For more information about conditions of approval, see Setting Up Conditions of Approval Templates.

Setting Up Planning Application Expiration

In the Expiration section, you can enter the expiration group that defines the expiration rules for this planning application or pre-application type. Expiration rules determine the expiration dates that correspond to application activity. For more information about planning application and pre-application expiration, see Setting Up Planning Application Expiration Rules.

Setting Up Workflow for a Planning Application

You set up workflow using the Oracle Integration Cloud (OIC) before associating the workflow with the planning application type.

For more information, see Setting Up Process Definitions for Workflow.

Select Planning and Zoning Setup > Planning Application Type > Planning Applications.
On the Transaction Type – Planning Applications page, click the Add button.

In the Workflow Setup section on Planning Application Type page, enter values for the following fields:

Page Element	Description
Space Name	Enter the space where the workflow process application is stored. You can group related applications in a space as well as enable users to collaborate when developing applications.
Application ID	Enter the name of the workflow process application in OIC. For more information, see Creating and Managing Applications.
Version	Enter the version of the workflow process application.
Process Definition	Enter the name of the workflow process definition that applies to this particular planning application.

Note: Different planning application types can utilize the same workflow definition.

Setting Up Plan Reviews for a Planning Application Type

Define how plan reviews are conducted for planning applications associated with the planning application type.

Select Planning and Zoning Setup > Planning Application Type > Planning Applications.
On the Transaction Type – Planning Applications page, click the Add button or select an existing planning application type.

In the Plan Reviews section on Planning Application Type page, enter values for the following fields:

Page Element	Description
Enable Plan Review	Select this option to enable plan review for planning applications associated with this planning application type. When plan review is enabled, you can create both manual and electronic review cycles for a planning application. Plan review is on by default.
Enable Auto Assignment	Select this option to enable the automatic assignment of plan reviewers for planning applications associated with this planning application type. When the assigned planner gives a planning application associated with this planning application type a status of Completed - Plan Review Required, the automatic assignment process: Adds a reviewer row to the plan review cycle for each plan reviewer department selected for the permit type. If no plan reviewer departments are selected for the planning application type, the process creates the plan review cycle, but doesn’t add any reviewer rows. Adds the designated department lead to the Reviewer field for each reviewer row. If a department doesn’t have a department lead selected, the process still creates a row for the department, but leaves the Reviewer field blank.
Plan Reviewer Departments	Select the departments that should be included in any plan reviews associated with this planning application type. Plan coordinators should add a reviewer from each of the required departments. The Reviewers grid of the Plan Review page displays the required departments that you select here. When Enable Auto Assignment is on, the process automatically adds a plan reviewer row to plan review cycles for each of the selected departments. Note: A plan reviewer department is available to select only if the Planning and Zoning classification is selected for it on the Plan Reviewer Department page. For more information about plan reviewer departments, see Setting Up Plan Reviewer Departments.

Page Element

Description

Enable Plan Review

Select this option to enable plan review for planning applications associated with this planning application type. When plan review is enabled, you can create both manual and electronic review cycles for a planning application. Plan review is on by default.

Enable Auto Assignment

Select this option to enable the automatic assignment of plan reviewers for planning applications associated with this planning application type.

When the assigned planner gives a planning application associated with this planning application type a status of Completed - Plan Review Required, the automatic assignment process:

Adds a reviewer row to the plan review cycle for each plan reviewer department selected for the permit type. If no plan reviewer departments are selected for the planning application type, the process creates the plan review cycle, but doesn’t add any reviewer rows.
Adds the designated department lead to the Reviewer field for each reviewer row. If a department doesn’t have a department lead selected, the process still creates a row for the department, but leaves the Reviewer field blank.

Plan Reviewer Departments

Select the departments that should be included in any plan reviews associated with this planning application type. Plan coordinators should add a reviewer from each of the required departments. The Reviewers grid of the Plan Review page displays the required departments that you select here.

When Enable Auto Assignment is on, the process automatically adds a plan reviewer row to plan review cycles for each of the selected departments.

Note: A plan reviewer department is available to select only if the Planning and Zoning classification is selected for it on the Plan Reviewer Department page.

For more information about plan reviewer departments, see Setting Up Plan Reviewer Departments.

For more information about plan reviews, see [ADD LINK to Plan Review Overview]

Cloning Planning Application Types

Click the Clone button to create a clone of the current planning application type, which you can then use to create a different planning application or to create a different version of the current planning application.

For more information on cloning permits and planning applications, see Cloning Transaction Type Definitions.

Designing Intake Forms

After you’ve entered the appropriate initial information for the planning and zoning type, you can then begin to design the intake form that end users will use to submit an online planning application. You create an intake form using the designer. You access the designer by clicking the Design Form button.

For more information on designing intake forms, see Using the Intake Form Designer.