Unified Learning Catalog Administration and Access Control

Simplify your learning catalog administration using a new unified catalog listing page. The page also supports controlling administrator access to the learning catalog using catalog administration profiles. Use the new Learning Catalog task on the My Client Groups > Learning and Development page. When the page is enabled, it replaces the separate Courses, Specializations, Offerings, and Self-Paced Learning tasks.

My Client Groups > Learning and Development Page Showing the New Learning Catalog Task

Learning Catalog Page Showing the Create Button Menu Options

Simplified administrator access controlled with catalog administration profiles

This feature changes how the courses, specializations, and offerings administration tasks are secured. After you switch to the single learning catalog listing, all existing courses, offerings and specializations are visible on the Learning Catalog page. Existing data security conditions for these data policies don't apply after this feature is enabled:

• View Catalog Learning Items by Administrator
• Manage Catalog Learning Courses
• Manage Catalog Learning Offerings
• Manage Catalog Learning Specializations

You have nothing to consider before enabling this feature if administrators have unlimited access to courses, offerings, or specializations using these data security policies, and if administrators can manage all learning in the learning catalog.  

But, if you do currently limit administrator access to a subset of courses, offerings, or specializations, you can now simplify that configuration using catalog administration profiles. Here's what you need to do:

1. Create catalog administration profiles that define who can manage catalog items for each profile. These will replace security roles used before for the same purpose.  You should create a catalog administration profile for each security role you have.
2. Update your courses, offerings, and specializations to associating them with the applicable profile. For bulk updates, you can use HCM Data Loader CourseV3, OfferingV3, and SpecializationV3 business objects.

Catalog Administration Profile Field on a Course Details Page

This feature enhances the overall catalog management efficiency and control, improving productivity.

Steps to Enable

How do I set up unified learning catalog administration and access control?

Tips And Considerations

• Existing saved searches on the Self-Paced Learning page won't exist after you enable this feature. They'll need to be re-created on the Learning Catalog page.
• The Copy and Feature options are now also available on the classic course, offering, specialization details pages, even if you don't enable this feature.
• If you disabled the default catalog administration profile, we recommended that you make the Catalog Administration Profile field required on the classic course, offering, and specialization create and edit pages. Use Page Composer.
• On the unified Learning Catalog page, these columns won't have a value for courses, offerings, or specializations.  Support for these learning types will be added in an upcoming release:
  • Where used count
  • Used in specializations count
  • Used in topics count
  • Used in communities count
  • Active assignment count
  • Completed assignment count
  • Rating count
  • Visibility
• On the unified Learning Catalog page, the visibility filter only filters self-paced learning, not courses, offerings, or specializations.  Support will be added to filter these learning types in an upcoming release.

Key Resources

For more information about self-paced learning and learning catalog management, see these documents:

• Release 24D What's New feature Managing Self-Paced Learning Redwood Experience
• Learning Catalog Management: Redwood Experience [3052904.1] on My Oracle Support

Access Requirements

Here's a summary of what the functional security privileges for each role does when this feature is enabled compared to when it isn't.

Role	What It Does When This Feature Is Enabled	What It Did Before This Feature
View Learning Catalog Items	Allows the user to view self-paced learning, courses, offerings, and specializations in open catalog administration profiles, or private profiles they can contribute to.	Allowed the user to view self-paced learning in open catalog administration profiles or private profiles they are a contributor of
View Catalog Learning Courses	No longer necessary.	Allowed the user to view courses defined by their View Catalog Learning Items by Administrator data security policy.
View Catalog Learning Offerings	No longer necessary.	Allowed the user to view offerings defined by their View Catalog Learning Items by Administrator data security policy.
View Catalog Learning Specializations	No longer necessary.	Allowed the user to view specializations defined by their View Catalog Learning Items by Administrator data security policy.
View All Learning Catalog Items	Allows the user to view all self-paced learning, courses, offerings, and specializations.	Allowed the user to view all self-paced learning.
Manage Self-Paced Learning	Allows the user to create and manage self-paced learning in the default catalog administration profile or any profile they are a contributor of.	Allowed the user to create and manage self-paced learning in the default catalog administration profile or any profile they are a contributor of.
Manage Catalog Learning Courses	Allows the user to create and manage courses in the default catalog administration profile or any profile they are a contributor of.	Allowed the user to create and manage courses defined by their Manage Catalog Learning Courses data security policy.
Manage Catalog Learning Offerings	Allows the user to create and manage offerings in the default catalog administration profile or any profile they are a contributor of.	Allowed the user to create and manage offerings defined by their Manage Catalog Learning Offerings data security policy.
Manage Catalog Learning Specializations	Allows the user to create and manage specializations in the default catalog administration profile or any profile they are a contributor of.	Allowed the user to create and manage specializations defined by their Manage Catalog Learning Specializations data security policy.
Manage All Learning Catalog Items	Allows the user to manage all self-paced learning, courses, offerings, and specializations.	Allowed the user to manage all self-paced learning