Verify dispensing instructions using Electronic Records and Electronic Signatures
Regulated manufacturers need proof that dispensing operators reviewed and acknowledged required instructions before measuring materials. This feature uses Electronic Records and Electronic Signatures (ERES) approval for dispensing instruction confirmation, so that the dispensing transaction proceeds only after the required acknowledgments are signed.
Key Capabilities:
- Capture electronic signatures after all assigned dispensing instructions are completed.
- Record transaction, batch, ingredient, product, instruction sequence, operator acknowledgment, and timestamp details.
- Prevent progression to measurements until the instruction approval is complete.
If ERES approvals are enabled for the Dispense Instructions completion task, the dispense activity can be started only after an approval of the dispense instruction task completion is obtained.
Submit the instructions for approval before you can start dispensing of materials
When you select Submit instructions for Approval, an inline approval task is invoked and the approver can review the details of the instructions completed before they record their approval.
Dispense instructions completion approval
The e-record contains the details of the tasks completed, the time taken, and the details of the person who completed the instruction tasks.
E-record with details of the instruction completion
Once the ERES transaction is approved, the operator can go ahead with dispensing activity.
Instructions are marked as complete after ERES approvals are recorded
The ability to verify dispensing instructions using ERES provides the following benefits:
- Strengthens compliance and audit readiness.
- Reduces risk of dispensing without required instruction acknowledgment.
- Improves traceability for operator actions during dispensing.
Steps to enable and configure
- In the Setup and Maintenance work area, search for and select the Configure Electronic Signature Preferences task.
- On the Configure E-Signature Organizations page, select the inventory organization/plant where you would be dispensing materials.
- Enable the Material Dispense Instructions Approval transaction.
Enable dispense instructions approval
- After you enable electronic signatures for a transaction, define configurable business process rules in Oracle Business Process Management using the Manage Task Configurations for Supply Chain Management task.
- Use the Manage Approval Groups task in the Setup and Maintenance work area to determine the approvers for each transaction. The task name is MaterialDispenseInstructionsApproval.
Tips and considerations
- Approvals are made in-line for instruction confirmations.
- If rejected, the dispensing transaction must be restarted.
- Approval rules can use attributes such as organization, subinventory, dispense area, booth, operator, product, material, item category, and transaction type.
Key resources
- Oracle Fusion Cloud SCM: Refer to the Using Manufacturing guide, available on the Oracle Help Center.
- Oracle Fusion Cloud SCM: Refer to the Implementing Manufacturing and Supply Chain Materials Management guide, available on the Oracle Help Center.
- Oracle Fusion Cloud SCM: Refer to the What's New documentation for Dispense Materials to Batches, available on the Oracle Help Center.
Access requirements
If you are using custom job roles, then you need to validate that you have the previously delivered privilege listed.
| Privilege status | Privilege name and code |
|---|---|
| Previously delivered | Dispense Materials to Work Orders WIP_DISPENSE_MATERIALS |