3Statements

Statements

Statements

Statement

Statements are paragraphs containing legal language that appear above the Diversity form, background check consent form and eSignature form.Privacy statements also contain legal language but they are attached directly to a specific career section and are not placed in an information block.

The creation and management of statements is performed in the Statements section of the Career Section Administration menu. Four types of statements can be used in an application flow:

• Privacy Agreement: A privacy agreement informs candidates of what the organization can and cannot do with the information candidates provide.It is the only statement that can be attached to a career section outside of an application flow. For example, an organization might want candidates to indicate their agreement with the privacy statement before the latter begin an application process rather than have them indicate agreement within an application flow. Candidates who decline the privacy agreement cannot proceed and no record of them is retained.

• eSignature: The eSignature statement is part of an information block comprised of an eSignature statement and an eSignature form. The eSignature statement provides an explanation regarding an eSignature form that candidates electronically sign while completing their job submission. Once candidates have saved the eSignature information, the eSignature area cannot be edited. Each job submission will have a unique eSignature and the system will save the eSignature information on the Tracking tab of each candidate's record. This information is also stored for reporting purposes.

• Background Check Consent: Your organization might want to include a statement whose purpose is to obtain candidates' consent to having a background check performed.

• Diversity (EEO/EE): The diversity statement is part of an information block composed of a diversity statement and a Diversity form. Candidates can read the diversity statement to learn about your organization's diversity policy. Though a Diversity form includes diversity questions such as gender and race, each of these components is created separately. All organizations that collect EE and EEO information can customize the diversity statement that is displayed above the Diversity form.

When you create legal statements, you can associate statements to locations and organizations. By doing so, a specific statement is displayed only if the locations and/or organizations of the requisition match the location and/or organizations of the statement. A statement can also be associated with one or several career section types, that is Internal, External, Agency Portal, Onboarding Portal. For example, if a privacy agreement statement is only associated with the Agency Portal career section type, it will be unavailable for Internal career sections.

Note: Even though the diversity, background check consent and eSignature statements can be associated with an Agency Portal career section type, these blocks cannot be included in the Agency flow and therefore associating these statements with an Agency Portal will have no effect.

You can choose to display a privacy agreement statement before the login page or registration page. In these cases, the context (organizations and locations) of the statement must match the context of the career section. If no privacy agreement statement is selected for a career section, no statement will be displayed before the login or registration pages.

A privacy agreement can also be displayed at the beginning of an application flow. You can choose to create a contextualized privacy agreement statement that will be displayed if it matches the requisition's organization, location and/or career section type.

• If no privacy statement exists for the context, the privacy agreement statement selected for the career section is displayed.

• If no privacy statement is defined and no contextualized privacy statement exists for the context, no statement is displayed at the beginning of the application flow.

• If a requisition is associated to multiple locations, all privacy statements are displayed. For example, if a job is available in the United States and in Canada and a privacy statement exists for each country, both privacy statements are displayed. The lowest level in the Location tree determines the display of the privacy statement.

  For example, if nothing is specified at level 4 for the location (City), then level 3 (State/Province) is considered. If nothing is specified at level 3, then level 2 (Country) is considered. If nothing is specified at level 2, then level 1 (World Region) is considered. If nothing is specified at level 1, the system displays the privacy agreement statement for the career section (if one was selected).

Statements are not mandatory. For example, if no diversity statement is created and a Diversity block is used in an application flow, no statement is displayed. This is also true if the context of the statement does not match the context of the requisition.

Candidates, agents, and referrers need indicate their agreement only once with a specific privacy statement.

Creating Statements

The creation of a statement consists of the following steps.

1. Creating the statement.

2. Associating the statement to a location.

3. Associating the statement to an organization.

4. Associating the statement to a career section type.

5. Adding paragraphs to the statement.

6. Creating paragraphs for the statement (optional).

7. Ordering paragraphs in the statement (optional).

8. Activating the statement.

Creating a Statement

The Access the Career Section administration section user type permission is required.

Configuration > [Career Section] Administration > Statements

1. Click Create.

2. Select the language in which you want to create the statement.

3. Select a statement type, that is, Privacy Agreement, eSignature, Background Check Consent or Diversity.

4. Click Save.

5. Enter a code and a name.

6. Click Save.

Your statement is displayed on a read-only page with links to edit the properties and add locations, organizations, career section types, and paragraphs.

Associating a Statement With a Location

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of the statement.

2. Click Add next to Locations.

3. Select one or several locations.

4. Click Select.

The statement is displayed only if the location of the requisition matches the location of the statement.

Associating a Statement With an Organization

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of the statement.

2. Click Add next to Organizations.

3. Select one or several organizations.

4. Click Select.

The statement is displayed only if the organization of the requisition matches the organization of the statement.

Associating a Statement With a Career Section Type

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of the statement.

2. Click Add next to Career Section Types.

3. Select one or several types of career sections.

4. Click Select.

The statement can be used for the specified career section types.

Adding a Paragraph to a Statement

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Add next to Paragraphs.

3. Select one or several paragraphs.

4. Click Select.

Creating a Paragraph for a Statement

The Access the Career Section administration section is required.

The statement must have only one language whose status is Active.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Create next to Paragraphs.

3. Select the language in which you want to create the paragraph.

4. Enter a code and a name.

5. Enter text for the paragraph. Use formatting tools if desired.

   The paragraph can contain up to 16,000 characters. Translations must be supplied for each activated language of the statement and for each block included in the statement.

6. Click Save.

Paragraph is available in Paragraph Selector list and can be added to a statement.

Ordering Paragraphs in a Statement

The Access the Career Section administration section user type permission is required.

Statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Reorder next to Paragraph.

3. Select a paragraph and use the arrows to change the position of the paragraph.

4. Click Save.

The paragraphs are displayed in the selected order.

Activating a Statement

The Access the Career Section administration section user type permission is required.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Activate.

The statement will be displayed to candidates whose context allows them to view the statement. The statement can no longer be deleted.

Statement - Other Configuration Tasks

Deleting a Statement

The Access the Career Section administration section user type permission is required.

The statement must have Draft status.

Configuration > [Career Section] Administration > Statements

1. Click Delete next to a statement.

2. Confirm the deletion.

The statement is permanently deleted from the database.

Deactivating a Statement

The Access the Career Section administration section user type permission is required.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Deactivate.

The statement is longer displayed to candidates.

Dissociating a Statement from a Location

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Remove next to a location.

Dissociating a Statement from an Organization

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Remove next to an Organization.

Dissociating a Statement from a Career Section Type

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Add next to Career Section Types.

3. Clear the Career Section Type selections.

4. Click Select.

Modifying the Text of a Statement

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click a statement.

2. Click Edit next to the paragraph.

3. Edit the paragraphs of the statement.

4. Click Save.

The new text is displayed the next time the statement is used. Modifications to a paragraph within a statement are reproduced in all statements that use the paragraph.

Removing a Paragraph from a Statement

The Access the Career Section administration section user type permission is required.

The statement must have Inactive or Draft status.

Configuration > [Career Section] Administration > Statements

1. Click the name of a statement.

2. Click Remove next to the name of a paragraph.

3. Click Save.

The paragraph is no longer displayed in the statement. Paragraph remains available for use in a statement.

Associating a Privacy Agreement Statement to a Career Section

The Access the Career Section administration section user type permission is required.

Career section must have Inactive status.

A Privacy Agreement statement must be associated with the Career Section type.

Configuration > [Career Section] Administration > Career Sections

1. Click a career section.

2. Click Edit next to Properties.

3. In the Authentication Privacy Agreement section, select a privacy agreement statement from the Name menu.

4. Click Save.

The Privacy Agreement statement is displayed to candidates if the system administrator chooses to display a Privacy Agreement statement before the Login page, the Registration page, or before the job submission flow.

Displaying a Privacy Agreement Statement at the Beginning of an Application Flow

The Access the Career Section administration section user type permission is required.

Career section must have Inactive status.

A privacy agreement statement must be selected for the career section.

Configuration > [Career Section] Administration > Career Sections

1. Click a career section.

2. Click Edit next to properties.

3. In the Authentication Privacy Agreement section, select Yes from the Display Dynamically a Privacy Agreement at the Beginning of an Application Flow menu.

4. Click Save.

If the context of the Privacy Agreement statement matches the context of the requisition, the statement is displayed to the candidate applying to a job.

Displaying the Privacy Agreement Statement Before the Registration Page

The Access the Career Section administration section user type permission is required.

Career section must have Inactive or Draft status.

A privacy agreement statement must be selected for the career section.

Configuration > [Career Section] Administration > Career Sections

1. Click a career section.

2. Click Edit next to Properties.

3. In the Authentication Privacy Agreement section, select Registration page from the Display the Authentication Privacy Agreement Before field.

4. Click Save.

Each time a new candidate wants to register at a career section, the selected privacy agreement statement will be displayed.

Displaying the Privacy Agreement Statement Before the Login Page

The Access the Career Section administration section user type permission is required.

Career section must have Inactive status.

A privacy agreement statement must be selected for the career section.

Configuration > [Career Section] Administration > Career Sections

1. Click a career section.

2. Click Edit next to properties.

3. In the Authentication Privacy Agreement section, select Login page from the Display the Authentication Privacy Agreement Before field.

4. Click Save.

Each time a candidate wants to log into a career section, the selected privacy agreement statement will be displayed.

Hiding the Privacy Agreement Statement in a Career Section

The Access the Career Section administration section user type permission is required.

Career section must have Inactive status.

A privacy agreement statement must be selected for the career section.

Configuration > [Career Section] Administration > Career Sections

1. Click a career section.

2. Click Edit next to Properties.

3. In the Authentication Privacy Agreement section, select Not Specified from the Display the Authentication Privacy Agreement Before field.

4. Click Save.

No privacy agreement statement will be displayed to candidates before the Login page or Registration page. If no contextualized privacy agreement is created, no statement will be displayed at the beginning of the application flow.