Driver Work Invoice

This page is accessed via Fleet Management > Driver Work Invoice.

A driver work invoice is generated by running the action Generate Driver Work Invoice. The fields in the header are populated based on data in the shipment. If using multiple currencies, note that the shipment displays the costs in the user preference currency, whereas the driver work invoice displays the revenue in the currency entered, which may be different than the user preference currency.

The Driver Work Invoice page enables you to view/edit existing driver work invoices and to transmit the data to an external payroll processing system such as Oracle Incentive Compensation. These invoices consolidate pay information (based on driver activities).

When a Driver Work Invoice is created for a shipment which contains a stop marked as "Driver Non Payable", the work invoice will contain activities that need to be paid for the direct distance between payable stops, not for the distance to/from the non-payable stops.

When a second driver work invoice is created, the first one is voided. The voided status reverts if the second driver work invoice is deleted.

Note: If there are multiple drivers associated with the shipment, you can issue a separate work invoice for each. See glog.webserver.workinvoice.consider_team_drivers at glog.webserver Properties.

Adding a Work Invoice Activity:

1. Click New Activity.
2. Enter a date the activity occurred in the Activity Date field. This is a date only field, not a date and time field, since activities are not all stop related.
3. In the Special Service ID field, select the special service which defines the activity.
4. Use the remaining fields to define relevant details such as source and destination locations of the activity, distance, duration. weight, volume, ship unit count, and item package count.
5. Select a payable status from the Payable Indicator drop-down list.
6. Click Save.

Editing a Driver Work Invoice Activity:

1. Click the edit () icon beside the activity you wish to edit to access the Work Invoice Activity page.
2. After making your edits, click Save.

Determining Driver Work Invoice Status:

• Click Status to see the invoice status.

Deleting a Driver Work Invoice:

• Click Delete to delete the invoice.

  Note: If the driver work invoice you wish to delete has a status of WORK_INVOICE_SENT_VOID, WORK_INVOICE_SENT_SENT, or WORK_INVOICE_SENT_RECEIVED, you will not be permitted to delete it.

Driver Work Invoice Creation

Driver work invoices can be created via:

• Automation Agent. Create a buy shipment agent and assign the Generate Driver Work Invoice action to it.
• Generate Driver Work Invoice. Access this action via Shipment Management > Shipment Management >Buy Shipment or Sell Shipment > Actions > Fleet Management > Driver Dispatch > Generate Driver Work Invoice.

If you have multiple drivers, you can have driver work invoices generated for each driver. In order to do so, you must set the property glog.webserver.workinvoice.consider_team_drivers to true.