Assign General Ledger Codes

This page is accessed via:

• Order Management > Order Release > Order Release > Actions > Settlement > Assign General Ledger Codes - Buy or Assign General Ledger Codes - Sell
• Brokerage and Forwarding > Booking > Freight Forwarding > Actions >Settlement > Assign General Ledger Codes - Buy or Assign General Ledger Codes - Sell

The Assign General Ledger Code actions (Buy and Sell) assign general ledger codes to order releases, order release line items, freight forwards, freight forward lines, and shipments based on the general ledger lookup keys and details specified in the codes. For example, general ledger codes can be automatically assigned to various packaged items on an order release.

The Assign General Ledger Code actions first assign codes to individual line items on the selected order release. If all the line items should be assigned the same code, then that code will be assigned to the order release as a whole instead.

Note: Manually entered general ledger codes are overridden by the Assign General Ledger action.

When the action "Assign General Ledger Codes - Buy" is run from the parent domain on an order release created in a sub-domain, OTM will assign the GL Code with active buy side order key from the same sub-domain if any. If not, OTM will try to assign any other active GL Code with buy side order key from any of the domains based on domain name and rank in ascending order.

Once assigned, general ledger codes are used to allocate costs by the Allocate Cost action, the payment invoice Allocate Voucher action, and automation agents.