Tender Control - Main
The Main page contains core tender control information. This page is used to balance the tender control.
Open this page using
Searching For Tender Controls. When you use the Creation Date to search for tender controls, the system returns tender controls that are created on or before the date you specify. If the number of records returned exceeds the search limit (i.e. 300 records), only the records that do not exceed search limit are displayed. Therefore, you may need to specify an earlier creation date to find the record you are looking for. If you do not specify a creation date and search based on other criteria, the system uses the most recent date.
Refer to Managing Your Cash Drawers, Turn Ins and Balancing By Tender Type for more information.
Description of Page
Tender Control contains a concatenation of the tender control's creation date, tender source, and status.
Tender Control ID is the system-assigned, unique identifier of the tender control.
Tender Source is the source of the tenders (e.g., cash drawer 22, lockbox 1 at Bank of America).
Deposit Control ID is the system-assigned, unique identifier of the deposit control that the tender control is part of. The deposit control's Currency Code is displayed below.
For more information about deposit controls and tender controls, refer to Managing Your Cash Drawers.
Turn on All Users if any user may insert tenders into this tender control. Turn this switch off and specify the appropriate User ID if only a single user may insert tenders into this tender control.
Create Date/Time is the date and time the tender control was created.
The Starting Balance of the tender control is defaulted from the tender source. This may be overridden while the Tender Control Status is Open or Balancing in Progress.
The Tender Control Status shows the status of the tender control. The Balanced User ID and Balanced Date/Time are populated when the status is changed to Balanced.
For more information, refer to The Lifecycle Of A Tender Control.
The Balance button is enabled when the Tender Control Status is Balancing in Progress. When this button is clicked, the system checks the following:
- All Turn-Ins have been Approved.
- The sum of all Ending Balances equals the sum of all Expected Ending Balances.
If the above conditions are true, the status of the tender control is changed to Balanced and all modifiable fields become protected.
The tenders grid contains a summary of the tenders linked to the tender control. One row is displayed for each tender type. Each row contains the number of tenders of this type and their total amount. In order to Balance the tender control, you must enter an appropriate Ending Balance for each Tender Type. Refer to Balancing By Tender Type for more information. The following information appears in the grid:
- Tender Type represents the type of tender (e.g., cash, credit card). This is a display-only field.
- Nbr of Tenders contains the total number of tenders of this type in the tender control. This is a display-only field and is calculated by the system by accumulating the tenders linked to the tender control.
- Total Tenders contains the total amount of tenders of this type in the tender control. This is a display-only field and is calculated by the system by accumulating the tenders linked to the tender control. Navigate to the Tenders page to see the individual tenders.
- Turn In Amount contains the total amount of turn-ins of this type. This is a display-only field and is calculated by the system by accumulating the turn-ins linked to the tender control. Navigate to the Turn Ins pages to see the individual turn ins.
- Starting Balance contains the starting balance of this type of turn in. This field is only populated on the row defined as the Starting Balance tender type on the Installation Record. This is a display-only field and is equal to the tender control's Starting Balance.
- Expected Ending Bal is the Starting Balance plus Total Tenders minus Turn In Amount for this type of tender.
- Ending Bal is the actual amount of money of this tender type. The cashier must enter this field in order to balance the tender control. This field is protected unless the Status of the tender control is Balancing In Progress. This amount must equal the Expected Ending Balance before the tender control can be marked as Balanced. Refer to How To Get An Unbalanced Tender Control In Balance (Fixing Over/Under) for more information.
- Outstanding Over/Under is the difference between Expected Ending Bal and Ending Bal. This is a display-only field.
The summary information beneath the tender type grid contains a summary of the tenders that are linked to the tender control.
- Total Tender Amount is the total amount of all tenders linked to the tender control.
- Ending Balance is the actual amount of money in the tender control (as defined in the above grid).
- Expected Ending Balance is the expected amount of money in the tender control (as defined in the above grid).
- Outstanding Over/Under is Ending Balance minus Expected Ending Balance. If this amount is zero, the field is not displayed.
If the tender controls were created for a background process, such as the automatic payment extract, the following information is displayed:
- Batch Code is the batch code for which the tender control was created. This field only appears if it contains a value.
- Batch Number is the batch number for which the tender control was created. This field only appears if it contains a value.
Use Comments to describe anything unusual about the tender control (e.g., to explain why a large over/under amount was created).