16.9.4 Approval Rule – Create

Bank Administrator can create approval rules for the corporate users. In Approval Rules, Bank Administrator can define the rule conditions for various type of transactions.

Approval rules can be setup based on the following parameters.

Type of Transaction:

• Financial Transactions
  • This option is used to setup approval rules for the transactions, this involves exchange of money.
  • E.g. Money Transfer, Draft Issuance, Redeem Term Deposit etc.
• Non Financial Transactions
  • This option is used to setup approval rules for the transaction which are for an account but does not involve exchange of money.
  • E.g. Cheque Book Request, Statement Request, Stop Cheque etc.
• Maintenance
  • This option is used to setup approval rules for the transaction which are at the party level and not for a specific account
  • E.g. Payee Maintenance, Biller Maintenance etc.
• Non Account Financial Transactions:
  • This option is used to setup approval rules for the transaction with amount range and no debit account
  • E.g. Initiate LC, Supply Chain Finance related transactions like create Invoice.
• Initiator
  • Specific User
  • User Group
  • All Users
• Party ID
  • This option allows to select one or multiple Party IDs
• Accounts
  • All Accounts based on party selection
  • Select Specific Accounts based on party selection
• Transactions
  • All Transactions
  • Select Specific Transactions
• Currency
• Amount Range
• Service Requests
  • All Service Requests
  • Specific Service Request
  • Specific Category

Administrator can create multiple approval rules for corporate users. In a scenario when a transaction is initiated and multiple rules are applicable as per set conditions, then the most applicable rule amongst all the resolved rules is applied for approval.

User can further define if for a condition, the transactions should be auto approved (which means there is no approval workflow and the transactions gets approved as soon as initiator submits the transactions) or should follow a set approval workflow and should get approved by the defined set of approvers. The same is achieved by attaching a workflow maintained for the corporate party.

Figure 16-79 Approval Rules – Corporate User - Create

Description of "Figure 16-79 Approval Rules – Corporate User - Create"

Table 16-47 Field Description

Field Name	Description
Rule Type	Transaction rule type for which the approval rule needs to be set up. The transaction rule for corporate user are: Financial Non Financial Maintenance Non Account Financial Administration Service Request
Rule Code	To specify approval rule code.
Rule Description	To specify approval rule description.
Rule Applicable For	Specify the rule applicable for Release or Approval. The options are: Approval Release
Initiator
Initiator Type	Initiator type who initiates the transaction. The options are: User - For creating an approval rule for a single user. A lookup will be provided to search for a specific user User Group - For creating an approval rule for a User Group All Users - For creating an approval rule of all the users of the Group Corporate
User / User Group	Name of the user or user group as initiator. If initiator is selected as User, then all the users belonging to the party will be listed for selection. If initiator is selected as User Group, then all the user groups belonging to the party will be listed for selection. If Initiator is selected as ‘All Users’, then the rule being created is applicable for all users of Corporate Party.
Party ID	The one or multiple Party IDs to be mapped to the selected Group Corporate ID.
Transactions	Select the transactions for which the rule is being set up. The options are: All Transactions Select Specific Transactions All Service Request – rule will be applicable for all the service requests available in the form builder Select Specific Category – all the service request categories available in the form builder will be listed for selection where one category can be selected Select Specific Service Request - all the service requests available in the form builder will be listed for selection where one service requests can be checked Type of transactions available depends on the selection of rule type. The option ‘All Service Requests’, ‘Specific Service Request’ or ‘Specific Category’ is enabled only if the Service Request option is selected in Rule Type field.
Accounts	Specify the accounts mapped based on the Party ID selection for which rule being viewed is set up. The options are: All Accounts - Allow to select all the accounts of the selected Party ID Select Specific Accounts - Allow to select specific accounts within each party ID Based on the Party ID selection, accounts associated to the party ID are available for selection. This field appears if you select Financial and Non Financial in the Rule Type field.
Counts of Accounts Mapped	Displays the number of accounts mapped to the Group Corporate.
Currency	Currency type in which the financial approval rule for a corporate is defined. This field appears if you select Financial and Non Account Financial in the Rule Type field. Note: Entity’s base currency (maintained in system configuration) will be defaulted in the currency field. User will be able to select the currency other than the default currency from the currency list.
Amount Range
From Amount/ To Amount	Transactions allowed for the user between the amount range. This field appears if you select Financial and Non Account Financial in the Rule Type field.
Workflow Details
Approval Required	Option to decide whether approval is required or not for the set condition. The options are: Yes No
Approval Type	Define the Approval workflow type. Possible value will be Sequential Parallel This field is enabled if Yes option is selected in Approval Required field and when workflow preference is set at Rule Level in Group Corporate Profiling setup.
Workflow	All workflows maintained for the party are listed here along with the defined approval level for each of them. Select one workflow within which different levels are available for approver and checker. For release, the release workflow can be selected. This field appears if you select Yes in the Approval Required field.

To create an approval rule for corporate user:

1. Navigate to one of the above paths.
   The Approval Rules screen appears.
2. In the Rule Type field, select the appropriate transaction rule type.
3. In the Rule Code field, enter the code.
4. In the Rule Description field, enter the rule name.
5. In the Rule Applicable For field, specify the rule applicable for Release or Approval.
6. From the Initiator Type field, click appropriate user / user group and select the user/ user group or Select ‘All Users’.
7. Click icon to add appropriate user / user group.
   The Search User to Copy Mapping popup appears.

   Figure 16-80 Approval Rules – Search User

   
   
   Description of "Figure 16-80 Approval Rules – Search User"
   

   Table 16-48 Field Description

   Field Name	Description
   Search
   User ID	To search the user with the user ID. Partial search is allowed.
   First Name	Allows to search based on first name or given name of the user.
   Last Name	Allows to search based on last name/ surname of the user.
   Search Results
   User ID	User ID of the user.
   Full Name	Full Name of the user.

   1. From the User Name / User Groups list, click & select the user ID.
8. Click Add to add the selected user/ user group as a initiator.
9. From the Party ID list, click and select one or multiple Party IDs to be mapped to the selected Group Corporate ID.
10. From the Transaction list, select the transactions to be mapped to the rule.
    1. If you have selected Select Specific Transactions option, select one or multiple transactions within modules to mapped to the selected Group Corporate ID.
       Click icon to search and add specific transaction from the search lookup.
11. If you have selected Financial option in the Rule Type field;
    1. From the Accounts list, select the appropriate accounts.
       1. If you have selected Select Specific Accounts option;
          1. Click the Party ID whose accounts needs to be mapped, and then select one or multiple accounts to mapped to the selected Group Corporate.

             Note:

             Click icon to search and add specific account from the search lookup.
    2. From the Currency list, select the appropriate account currency.
12. If you have selected Financial and Non Account Financial option in the Rule Type field;
    1. In the Amount Range section, enter the appropriate amount.
13. In the Workflow Details section, select whether approval is required for the mapped transactions.
    1. If you select Yes option,
       1. In the Approval Type field, select approval workflow type.
       2. From the Workflow list, select the appropriate Workflow.
14. Click Save to save approval rule.
    OR

    Click Back to navigate back to previous screen.

    OR

    Click Next to proceed to the next logical step.

    OR

    Click Submit to submit the steps performed so far for approval.

    OR

    Click Retain Draft to save the details entered as draft.

    OR

    Click Cancel to cancel the transaction.

15. The Review screen appears.
    Verify the details, and click Confirm.

    OR

    Click on Add Another to add the Approval Rule.

    OR

    Click Cancel to cancel the transaction.

    OR

    Click Back to navigate back to previous screen.

16. The success message of saving the created approval rule appears along with the transaction reference number and status.