4.4 Cancel

This topic provides systematic instructions to the supplier tocancel a receivable/payable.

Using this option, the supplier can cancel a receivable/payable. This action can only be performed on receivables/payables in the RAISED and UNPAID status.

To cancel receivables/payables:
  1. Perform any of the following actions:
    • From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Receivables/Payables Management, and Manage Receivables/Payables.
    • From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Receivables/Payables Management, then View/Edit Receivables/Payables and then Customer Reference Number link of RAISED invoice/debit note.
    The Manage Receivables/Payables screen appears.
  2. In the Manage Receivables/Payables screen, click the Cancel tile.
    A list of receivables/payables that are in the Raised and Unpaid status, appears.

    Figure 4-12 Manage Receivables/Payables – Cancel action selected


    Description of Figure 4-12 follows
    Description of "Figure 4-12 Manage Receivables/Payables – Cancel action selected"

    Table 4-7 Manage Receivables/Payables – Cancel - Field Description

    Field Name Description

    List of Receivables/Payables (number selected)

    		 This section displays a list of receivables/payables against which ‘Cancel’ action can be effected. Once you select one or more receivables/payables to cancel, the number of receivables/payables selected appears in brackets.
    Search Specify the partial or full receivable/payable reference number / associated party name / status to search for specific receivables/payables. The results appear as and when you enter the data.
    Filter Click this icon to filter the receivables/payables, based on certain criteria. For more information, refer the Search (overlay window for Manage Receivables/Payables) section below.
    Check Box To select all the receivables/payables in the list, select the main check box. To select specific receivables/payables, select the check boxes beside those receivables/payables. If you select more than one receivable/payable, the following message appears:

    info You may add comments for all selected receivables/payables. Click Here.

    Note:

    To add comments for all selected receivables/payables:
    1. Click the Click Here link. A pop-up window appears.
    2. Add relevant comments.
    3. Click Apply to apply the same. Or, click Cancel to cancel adding the comments.
    Indicator Displays ‘I’ for invoice and ‘D’ for debit note.
    Associated Party User can search the receivables/payables by providing the associated party. The drop-down lists all the on-boarded associated parties and the list of on-boarded associated party is categorized by:
    • Anchor Buyer
    • Anchor Supplier
    • Counter Party Buyer
    • Counter Party Supplier
    Reference Number Displays the unique reference number of the receivable/payable. The reference number is a hyperlink, which when clicked, displays the receivable/payable details in an overlay window.
    Due Date Displays the date on which the receivable/payable must be fully paid.
    Amount Displays the total receivable/payable amount.
    Comments Specify relevant comments. Once you select a receivable/payable, this field becomes editable.
    Status Displays the status of the receivable/payable.
    Upload Documents Click Upload to upload relevant documents. Once you select a receivable/payable, this icon becomes clickable.

    The following document formats are supported: JPEG, JPG, PNG, and PDF. A maximum of 5 documents can be uploaded.

    Once you upload documents, the number of documents uploaded appears as a hyperlink in brackets, beside this icon. On clicking this hyperlink, a pop-up window appears with the names of the documents uploaded. To delete an uploaded document, click beside the document in the pop-up window.

    Note: These documents can also be viewed and downloaded by the approver/checker.

Figure 4-13 After Selecting Records


Description of Figure 4-13 follows
Description of "Figure 4-13 After Selecting Records"

  1. Once you select the required receivable/payable to cancel, enter relevant comments.
    • You can also click Upload and upload relevant documents, if required.
  2. Click Submit. The Review screen appears. Or, do one of the following:
    • Click Cancel to cancel the transaction.
    • Click Back to go to the previous screen.
  3. Review the details and click Confirm. A confirmation message appears with the reference number and status of the transaction. Or, do one of the following:
    • Click Cancel to cancel the transaction.
    • Click Back to go to the previous screen.

Parent topic: Manage Receivables/Payables