8.4.3 View/Edit Allocation Rule

This topic provides systematic instructions to view and edit the Allocation Rule.

User must have valid corporate login credentials.
To view/edit an allocation rule:
  1. From the Dashboard, click the Toggle Menu, then click Receivables/Payables, Reconciliation, and View/Edit Reconciliation/Allocation Rule.
    The View Reconciliation Rule screen appears.

    Figure 8-47 View Reconciliation Rules


    Description of Figure 8-47 follows
    Description of "Figure 8-47 View Reconciliation Rules"

  2. Click the Rule Id of the required allocation rule.
    The View Reconciliation Rule screen appears.

    Figure 8-48 View Reconciliation Rule


    Description of Figure 8-48 follows
    Description of "Figure 8-48 View Reconciliation Rule"

  3. Click Edit. For a system-defined rule, an alert message pops up. For a corporate-defined rule, the Edit Allocation Rule screen appears. Or, click Back to go to the previous screen.

    Figure 8-49 Create Allocation Rule (appears when editing a system-defined rule)


    Create Allocation Rule (appears when editing a system-defined rule)

    Figure 8-50 Edit Allocation Rule (appears when editing a corporate-defined rule)


    Description of Figure 8-50 follows
    Description of "Figure 8-50 Edit Allocation Rule (appears when editing a corporate-defined rule)"

    Table 8-21 Edit Allocation Rule - Field Description

    Field Name Description
    Party Name Displays the name of the logged-in corporate party.
    Rule Details This section displays Rule details related fields.
    Rule Id Displays the unique ID assigned to the rule during creation. This field in not editable.
    Rule Name Indicates the name assigned to the rule. This field is editable.
    Reconciliation Rule This section displays the conditions that have been set during creation. It is fully editable.
    Add Condition Indicates an option to add a condition for allocation.
    Add Group Indicates an option to add a group of conditions that are clubbed together by logical operator ‘AND’ or ‘OR’.
    AND / OR Indicates the logical operator to be used for clubbing the conditions for creating the allocation rule.
    Select Attribute Select the attribute of the payment to be compared.
    Match the payment by Select the relational operator or pattern to be used for matching the payment.
    Value Specify the value that the attribute is to be compared with.
    The options available are:
    • =
    • <
    • >
    • !=
    • Starts with
    • Ends with
    Save all and Preview Click this link to save and preview all added conditions.
  4. In the Rule Name field, enter the name to be assigned to the rule.
  5. In the Reconciliation Rule section, build the condition(s) as per requirement:
    1. Select the attribute to be used for comparing.
    2. Select the appropriate relational operator or pattern for comparing, from the Match the payment by list.
    3. Enter the value to compare the attribute value with.
    4. Once a condition is defined, click Save to save it.
    5. You can define similar individual conditions or a group of conditions by clicking Add Condition or Add Group, and binding them together using the ‘AND’ or ‘OR’ logical operator.
    6. Once all conditions are defined, click Save all and Preview to save and preview all added conditions.

    Note:

    Once a condition is added and saved, click Edit to edit it, or Delete click to delete it.
  6. Click Continue to go to the Set Allocation step. Or, click Cancel to cancel the transaction.

    Figure 8-51 Set Allocation – Account Based


    Description of Figure 8-51 follows
    Description of "Figure 8-51 Set Allocation – Account Based"

    Figure 8-52 Set Allocation – Attribute Based


    Description of Figure 8-52 follows
    Description of "Figure 8-52 Set Allocation – Attribute Based"

    Table 8-22 Edit Allocation Rule - Set Allocation - Field Description

    Field Name Description
    Party Name Displays the name of the logged-in corporate party.
    Set Allocation In this step, you can modify the percentages that have been allocated either to specific virtual accounts, or towards specific payment attributes. You must ensure that the sum of the allocated percentages should be 100. This section is fully editable.
    Allocation Basis Select whether the allocation should be virtual accounts-based or attributes-based.
    Narration Specify the narration text.
    Account Based Allocation This section appears if you have selected the Account Based option in the Allocation Basis field.
    Serial Number Displays the serial number of the allocation account.
    Allocation Account Select a virtual account to assign an allocation percentage.
    Percentage Specify the percentage of payment to be allocated to the virtual account.
    Action Click Add to add further virtual accounts. Or click Delete to delete an added account.
    Attribute Based Allocation This section appears if you select the Attribute Based option in the Allocation Basis field. This option can be used to allocate specific percentages of the payment towards specific payment attributes (such as credit account number, remitter account number, payment party ID, and so on), which are mapped to specific virtual accounts.
    Serial Number Displays the serial number of the attribute.
    Allocation Entity Displays ‘Payment’ by default.
    Allocation Attributes Select the attribute for which the allocation percentage should be set.
    Percentage Select the percentage of payment to be allocated to the attribute.
    Action Click Add to add further attributes. Or click Delete to delete an added attribute.
  7. Once the allocation details are set, click Continue to go to the Prioritize Rule step. Or, do one of the following:
    • Click Cancel to cancel the transaction.
    • Click Back to go back to the previous screen.

    Figure 8-53 Prioritize Rule


    Description of Figure 8-53 follows
    Description of "Figure 8-53 Prioritize Rule"

    Table 8-23 Edit Allocation Rule - Prioritize Rule - Field Description

    Field Name Description
    Party Name Displays the name and ID of the logged-in corporate party.
    Prioritize Rule This section displays Prioritize Rule details related fields.

    A list of existing rules for the same set of conditions is displayed. You can set the priority on the rule being created. You can also modify the priority on an existing rule.
    Search Indicates an option to search for a specific rule.
    Reconciliation Rules This section displays the reconciliation rules.
    Rule Id Displays the unique rule ID that has been assigned to the rule. Except for the rule being edited, all other IDs are hyperlinks, which when clicked display the rule details in an overlay window. For more information, refer the Allocation Rule overlay window section below.

    The keyword Current is displayed beside the rule being edited.

    The keyword Modified is displayed beside any rule whose priority has been changed.

    Rule Type Displays Exact by default.
    Rule Name Displays the name assigned to the rule.
    Priority Indicates the priority assigned to the rule.

    Note:

    For the rule being edited, you can modify the priority. For other existing rules, click Edit to edit and modify the priority, if required.
  8. In the Prioritize Rule step, enter the priority to be set against the rule being modified, under the Priority column. You can also modify the priority of other existing rules, if required.
  9. Click Submit to submit the transaction. The Review screen appears. Or, do one of the following:
    • Click Cancel to cancel the transaction.
    • Click Back to go back to the previous screen.

    Figure 8-54 Edit Allocation Rule - Review Screen


    Description of Figure 8-54 follows
    Description of "Figure 8-54 Edit Allocation Rule - Review Screen"

  10. In the Review screen, verify the details and click Confirm. A confirmation message appears, with the reference number of the transaction and its status. Or, do one of the following:
    • Click Cancel to cancel the transaction.
    • Click Back to go back to the previous screen.

    Figure 8-55 Edit Allocation Rule – Confirmation


    Description of Figure 8-55 follows
    Description of "Figure 8-55 Edit Allocation Rule – Confirmation"

  11. In the confirmation screen, click the View Reconciliation Rules link to view the existing reconciliation/allocation rules. Or, click the Create Allocation Rule link to create another allocation rule.

Parent topic: View/Edit Reconciliation/Allocation Rule