Search
The Search zone allows you to search for file groups for which bills are processed and/or generated in the system. This zone contains the following two sections:
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Search Criteria — The Search Criteria section contains the following fields:
Field Name Field Description Mandatory (Yes or No) File Group Used to specify the file group. No Description Used to specify the description for the file group. No User ID Used to specify the name of the user who has uploaded the usage data files in the file group. No Bill After Date Used to specify the date after which the bills must be generated for the file group. No Status Used to indicate the status of the file group. The valid values are: -
Closed
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Open
No Note: You must specify at least one search criterion while searching for a file group. -
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Search Results — On clicking the Search button, the search results appear based on the specified search criteria. The Search Results section contains the following columns:
Column Name Column Description File Group Displays the name of the file group. Note: It has a link. On clicking the link, the File Group screen appears where you can view the details of the file group.Bill After Date Displays the date after which the bills must be generated for the file group. Default Usage Start Date Displays the date from when the price item was used. Default Usage End Date Displays the date till when the price item was used. Status Displays the status of the file group. The valid values are: -
Open
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Close
Close On clicking the Close ( ) icon, you can close a file group.
Note: You can only close a file group in which all the records of the usage data files are either in the processed or cancelled status.Generate Bill On clicking the Generate Bill ( ) icon, you can generate bills for a file group.
Complete Bill On clicking the Complete Bill( ) icon, you can freeze and complete the bills of a file group.
Total Displays the total number of records that are uploaded through the file group. Valid Displays the number of records which are successfully validated in the system. Invalid Displays the number of records which could not pass through the validation process in the system. Submitted Displays the number of valid records which are submitted for approval. Processed Displays the number of valid records for which billable charges are already created. Rejected Displays the number of records which are rejected by the approver. Cancelled Displays the number of records which are cancelled in the system. Unbilled Displays the number of records for which billable charges are created, but are not yet billed to the person. Billed Displays the number of records for which billable charges are created and billed to the person. Bills Displays the number of bills generated for the file group. Note: It has a link. On clicking the link, the View Bill Data screen appears where you can view all bills generated for the usage data file.Last Batch Status Indicates the batch that was last executed on the file group and its current status. Note: It has a link. On clicking the link, the Batch Run Tree screen appears where you can view the execution details of the batch. -
Related Topics
For more information on... | See... |
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On Demand Billing screen | On Demand Billing |
How to search for a file group | Searching for a File Group |
How to define a file group | Defining a File Group |
How to edit a file group | Editing a File Group |
How to delete a file group | Deleting a File Group |
How to close a file group | Closing a File Group |
How to generate adhoc bills for a file group | Generating Adhoc Bills for a File Group |
How to freeze and complete one or more bills | Freezing Selected Bills of a File Group |
How to freeze and complete all bills of a file group | Freezing All Bills of a File Group |
How to view all bills generated for a file group | Viewing All Bills Generated for a File Group |
How to view usage data files of a file group | Viewing Usage Data Files of a File Group |
How to cancel a usage data file | Cancelling a Usage Data File |