Creating an Event

1. Select the property, click Configuration, and then click Event Definitions.
2. Insert a new record, enter a name for the event definition, and then double-click the new record.
3. From the Event Data section, enter information in the fields as described in the following table:

   Table 50-4 Event Data Fields

   Field	Description
   Short Code	Enter an alphanumeric event code. The application appends this code with an automatically generated code to make the value unique.
   Type	Select an event type for the event.
   Sub Type	Select an event sub type for the event.
   Event Start and Event End	Select the event start and end dates. Select Auto Start and Auto End to have the event automatically start or end when the Event Start or End date and time are reached. Dates and times are required when selecting the Auto Start and Auto End options. When a workstation is offline and has no connection to the Check and Posting Service (CAPS), events cannot start or end (automatically and manually).
   (Optional) Attendance	Enter the number of people attending the event. You can enter this number during or after the event.

4. Click the Revenue Centers tab.
5. Select one or more revenue centers where the event occurs.

   To select multiple revenue centers at once, select the revenue center group from the RVC Groups drop-down list, and then click the Add button. All revenue centers included in the revenue center group are automatically selected.

   If the RVC Groups field is dimmed, you need to add at least one revenue center group. Configuring a Revenue Center Group contains more information about setting up revenue center groups.

6. Click Save.
7. Events are set as optional by default. To set the event as mandatory:
   1. Select the Enterprise, property, revenue center, or zone, click Setup, and then click Control Parameters.
   2. Select 67 - Association of an Event to every Guest Check is mandatory where Event feature is enabled.

      Setting option 67 requires workstation operators to select an event when beginning a check.

      You can override this setting for an employee from the Roles module by selecting Transaction Control option 271 - Authorize/Perform override of the "Event association to a Check is mandatory" option (Control Parameters). Overriding option 67 allows the workstation operator to post transactions to no event.

   3. Click Save.