Add a mobile device to the main system

Administrators need to add the devices of Oracle Health Immunization Management Cloud Service (Oracle HIMCS) Mobile users to the main Oracle Health Immunization Management system. They can then work with the mobile users to activate the devices. Once activated, mobile users can start adding patient records in the field.

Note:

You (as an administrator) can add the mobile device to the main Oracle Health Immunization Management system and activate it in Oracle HIMCS Mobile before you give the device to the primary mobile user. If you want to add and activate a mobile device, follow the steps in this procedure and then see the steps in Activate a mobile device and add first account.

Prerequisites

• Make sure you know the contact information of the primary (main) user of Oracle HIMCS Mobile. You need to communicate with (call, text, or email) the mobile user to add the mobile device to the main Oracle Health Immunization Management system. (The primary mobile users also need to know your contact information to exchange information and activate their devices.)
• Tell mobile users they must have an internet connection to download and install Oracle HIMCS Mobile from the Google Play Store on their Android mobile devices.
• If you plan to let users activate their devices (instead of you), contact the primary mobile users and ask them to open the Mobile app and follow the prompts to see the Installation (Install) ID. You need to know this ID to add the device to the main system. (For more information on accessing the Installation ID, see Activate a mobile device and add first account.)

To add a mobile device to the main Oracle Health Immunization Management system:

1. Sign in as an administrator and select the Administration tab.
2. Select Manage Mobile Devices.
3. Select Add Device to open the Add Device page.
4. Enter the installation ID the mobile user told you in the Install ID field.

   Note:

   If you do not know the Installation ID for the mobile device you want to add, contact the mobile user and ask for it. To enhance security, call the mobile user for the Install ID to get the information verbally. Or ask the user to send it in an encrypted text or email (such as Signal or WhatsApp). Do not enter an invalid ID in the Install ID field. Once you enter an ID, you cannot change it. If you enter an invalid ID by mistake, you can deactivate the device and work with your administrator to reactivate it.
5. Enter the appropriate details in the remaining fields: Device Type, Code (for phone), Phone Number, Primary User First Name, Primary User Last Name, Primary User Email (required), and Description. (The Active field populates automatically with Yes or No to indicate if the user activated the device or not.)
6. Select Add Device. The system displays a URL (web address) and a QR code. Either one acts as the access code for the mobile app. The mobile user needs to enter the web address (URL) or QR code to activate the mobile device in the system.
7. Send the mobile user the access code (QR code or URL). Then select Apply Changes to save the device details.

   Note:

   If the access code for a mobile device expires (or users deactivate their devices), they see a message showing the device as Inactive when they open Oracle HIMCS Mobile. To reactivate the device, see Renew an access code for Oracle HIMCS Mobile.
8. Select Done. You see a confirmation message that you added the device details to the main system.

The Oracle HIMCS Mobile user (or you, if you have the device) can now activate the device to start creating patient records. For more details on activating the mobile device, see Activate a mobile device and add first account.