Mark a kit that was dispensed in error

If a kit was dispensed in error at your site, contact your CRA for assistance, and work together to correct the issue. A kit might have been dispensed in error for several reasons. For example, someone at the site might have given a subject a kit that was different from the kit that Oracle Clinical One Platform said to dispense, and the subject left the site with it; or someone at the site might have entered data in the wrong subject's visit and dispensed a kit.

If the error occurred because someone at your site entered data for the wrong subject, enter data for the correct subject. For example, if subject 001-002's data was entered in 001-001's visit, enter the data for subject 001-002 in the visit for subject 001-002. Oracle Clinical One Platform dispenses a kit; it's up to your CRA to determine whether to exchange the kit that's in the subject's hands for the new kit that Oracle Clinical One Platform dispensed. If your CRA determines that the subject should not receive this kit, indicate that the kit wasn't dispensed to the subject.

Want to see how to perform this task? Watch the video below.

Note:

On the Home page, determine where to work. For more information, see Access study modes and pages.

1. Dispense a replacement kit to the subject whose kit was dispensed in error. For example, if subject 001-001's kit was given to subject 001-002 by mistake, dispense a replacement kit to subject 001-001.

   Caution:

   You must dispense a replacement kit before marking the kit as Misallocated. If you mark a kit as Misallocated before dispensing a replacement kit, you won't be able to dispense a replacement kit.
2. Along the top, click Supplies.
3. Below the study name, click the Site Inventory tab.
4. If you have access to multiple sites for the study, select a site from the Site drop-down in the upper-right.
5. In the Search by Kit Number field, enter the number of the kit that was dispensed in error, and press Enter.
6. Select the kit.
7. On the right, below Inventory Management, click Update Kit.
8. From the Kit Status drop-down on the right, select Misallocated.
9. From the Subject Number drop-down, select the subject that received the kit.

   For example, if Oracle Clinical One Platform dispensed the kit to subject 001-001, but the kit was actually handed to subject 001-002, select 001-002.

10. Enter a reason for correction and click Update Kit.
    The kit is added to the dispensation history for the subject you selected.