Creating and Maintaining Warehouses (WWHS)

Purpose: You can use the Work with Warehouses function to create, change, delete, or display warehouse information. A warehouse is required for each physical and logical warehouse in which you track inventory.

A logical warehouse can be:

a section of a physical warehouse that is treated as if it were a separate warehouse. For example, if you have inventory in one building that is both a retail store and a mail order fulfillment center, you can establish this building as two separate warehouses to track retail and mail order inventory separately. Or, you might have areas in the warehouse where defective merchandise and merchandise that will be returned to the vendor is stored.
a means to track inventory that is not kept in a warehouse; for example, you can map a logical warehouse to a retail outlet, or to represent stock that is in transit between warehouses.

Note:

Inventory reservation takes place at the warehouse level. Maintain separate warehouses for defective merchandise and merchandise that you are returning to the vendor, so that these quantities are not included in inventory reservation.

Additionally, you can use this function to:

create and maintain retail store information for a warehouse that represents a retail store.
use the Working with Warehouse Lists (WWHL) to create, change, delete, or display the sequence in which warehouses will be selected to fulfill orders if you ship merchandise from more than one warehouse.
use the Work with Item Warehouse Screen to create, change, delete, or display item warehouse assignments.

In this topic:

Work with Warehouses Screen

How to display this screen: Enter WWHS in the Fast Path field at the top of any menu, or select Work with Warehouses from a menu.

Field	Description
Warehouse	A number that identifies the warehouse. Numeric, 3 positions; optional.
Name	The name of the warehouse. Alphanumeric, 30 positions; optional.
Store	This field indicates whether the warehouse represents a retail store rather than a true warehouse. Valid values are: selected = The warehouse represents a retail store. unselected = The warehouse does not represent a retail store.
Allocatable	This field indicates whether you can reserve inventory from the warehouse. Valid values: selected = the warehouse is allocatable. unselected = the warehouse is not allocatable. If a warehouse is not flagged as allocatable, its on-hand quantity is not included in the availability calculation for items; also, it is not included in the product import to Order Orchestration when the Send Inventory by Warehouse to OROB (L06) system control value is unselected.
O/E (Order entry)	This field indicates whether inventory availability can be viewed in Order Entry. selected = inventory availability is displayed in Order Entry. unselected = inventory availability does not display in Order Entry.
Telephone #	The telephone number at the warehouse. Numeric, 14 positions; display-only.

Screen Option	Procedure
Create a new warehouse	Select Create to advance to the Create Warehouse Screen.
Change warehouse information	Select Change for a warehouse to advance to the Change Warehouse Screen.
Delete a warehouse	Select Delete for a warehouse to delete it.
Display warehouse information	Select Display for a warehouse to advance to the Display Warehouse Screen.
Work with warehouse device	Select Devices for a warehouse to advance to the Work with Warehouse Devices Screen.
Work with item warehouse	Select Items for a warehouse to advance to the Work with Item Warehouse Screen.
Work with user defined fields	Select User Field for a warehouse to advance to the Work with User Fields Screen.
Work with warehouse lists	Select Warehouse List for a warehouse to advance to the Working with Warehouse Lists (WWHL).

Create Warehouse Screen

To create: At the Work with Warehouses Screen, select Create.

Field	Description
Warehouse	A code to identify the warehouse. Numeric, 3 positions. Create screen: required. Change screen: display-only.
Name	The name of the warehouse. Alphanumeric, 30 positions; required.
Address	The address of the warehouse. Alphanumeric; three lines, 31 positions each; optional.
City	The city where the warehouse is located. Alphanumeric, 25 positions; required.
State	The code representing the state or province where the warehouse is located. See Setting Up the Country Table (WCTY). The system validates that the state you enter is assigned to the SCF in the first three positions of the postal code. Alphanumeric, 2 positions; optional.
Zip code	The zip code or postal code where the warehouse is located. See Setting Up the Zip/City/State (Postal Code) Table (WZIP). Alphanumeric, 25 positions; optional.
Country	The country where the warehouse is located. Country codes are validated against the Country Code table. See Setting Up the Country Table (WCTY). Alphanumeric, 3 positions; optional.
Drop point	The shipping point associated with the warehouse, or carrier pick-up point. The drop point is used in determining the correct destination UPS zone for a shipment in relation to the warehouse or carrier pick-up point from which it is shipped, and ultimately the shipping charge for the order. The code is validated against the Drop Point table. Example: If you have a warehouse in Boston and a warehouse in Chicago, the UPS zone assignments will be different for each warehouse. If you ship an order from Boston to Los Angeles, Los Angeles is zone 8 in relation to Boston. If you ship an order from Chicago to Los Angeles, Los Angeles is Zone 4 in relation to Chicago. By assigning different drop points to each warehouse, you can establish the correct UPS zones for each warehouse and have the correct meter charges calculated. The drop point also represents a carrier pick-up point when zone skipping is used. In zone skipping, orders are shipped from your warehouse to a UPS pick-up point by another carrier. The UPS zone to which the orders are shipped and the meter charges are determined in relation to the carrier pick-up point, and not your warehouse. Example: If your warehouse is located in Boston, you may ship your west coast orders via common carrier to a UPS pick-up point in Chicago, and then ship the orders via UPS from Chicago to their final destination. The UPS zone and the meter charges must be based upon the zone assignments for Chicago even though your warehouse is actually located in Boston. Note: If you are using the Freight by order weight freight method, the drop point for the warehouse must match the drop point for the SCF/Ship Via on the order. See Working with Weight Tables for Order Weight (WFTB). The drop point field is required even if you have only one warehouse and are not using zone skipping. Numeric, 3 positions; required.
Manager	The name of the warehouse manager. Alphanumeric, 30 positions; optional.
Telephone #	The telephone number of the warehouse. You can define a telephone number format to map to the phone numbers you enter into the system. The system defaults the telephone number formats for the Default Country for Customer Address (B17) for any phone number entered on this screen. See Setting Up the Country Table (WCTY). Numeric, 11 positions; optional.
Fax #	The fax number of the warehouse. See the Telephone number field description above for information on telephone number formats. Numeric, 11 positions; optional.
Allocatable flag	The allocatable flag indicates whether merchandise in the warehouse can be reserved to fulfill consumer orders. Valid values are: Selected = merchandise in this warehouse can be reserved to fulfill orders. The inventory reservation program considers inventory quantities in the warehouse when evaluating whether merchandise is available for shipment. Unselected = merchandise in the warehouse will not be used to fulfill orders. Examples of non-allocatable warehouses include non-saleable and defective item warehouses. If a warehouse is not flagged as allocatable, its on-hand quantity is not included in the availability calculation for items. This field also controls whether the system displays item availability for the warehouse on the Display Item Availability Screen; also, a non-allocatable warehouse is not included in the product import to Order Orchestration when the Send Inventory by Warehouse to OROB (L06) system control value is unselected.
Viewable in O/E (Viewable in Order Entry)	This flag indicates whether inventory availability for the warehouse can be viewed in Order Entry. When you view item availability in Order Entry, a list of all viewable warehouses and the item quantity available in each warehouse is displayed. Valid values are: Selected = inventory quantities in this warehouse can be viewed in Order Entry. Unselected = inventory quantities in this warehouse cannot be viewed in Order Entry.
OROB location	The code that identifies the warehouse to Order Orchestration as a location. If this code matches the location code set up in Order Orchestration and if the Send Inventory by Warehouse to OROB (L06) system control value is selected: Order Administration sends inventory information for each item flagged as OROB eligible if it has a record in this warehouse when a system import is initiated in Order Orchestration. The BROKER process in Working with Integration Layer Processes (IJCT) sends fulfillment requests to Order Orchestration requesting any new retail pickup or delivery orders assigned to this warehouse for fulfillment. Note: If the Send Inventory by Warehouse to OROB (L06) system control value is selected but you do not define an OROB location here, fulfillment requests for the warehouse are not sent to Order Orchestration. If the Send Inventory by Warehouse to OROB (L06) system control value is unselected, then these activities are aggregated under the OROB Default Location (K51), and item warehouse records are included only if the warehouse is flagged as allocatable. See Order Orchestration’s Product, Product Location, and Incremental Inventory Import Process for an overview and examples. If the location code set up in Order Orchestration contains any non-numeric characters, they should be uppercase. Alphanumeric, 10 positions; optional.
The Sharing warehouse and Shared company/warehouse fields appear only if the Inventory Sharing (A69) system control value is selected.	N/A
Sharing warehouse	This field indicates whether the warehouse serves as a sharing warehouse for orders you take in another company. Valid values are: Selected = This warehouse provides inventory to fulfill orders you take in another company. Unselected (default) = This is not a sharing warehouse
Shared company/warehouse	These fields indicate whether to reserve and fulfill orders from a different warehouse in a different company. Company The company where the sharing warehouse (the warehouse that provides the inventory) is located. Company codes are defined in and validated against the Company table; see Working with Companies (WCMP). Numeric, 3 positions; optional. Warehouse The warehouse in the company, specified in the Company field, that is providing the inventory to fulfill orders against the current company and warehouse. Numeric, 3 positions; optional.

Change Warehouse Screen

To change: Select Change for the warehouse at the Work with Warehouses Screen to advance to the Change Warehouse screen. At this screen you can change any information except the warehouse code. See the Create Warehouse Screen for field descriptions.

Display Warehouse Screen

To display: Select Display for a warehouse at the Work with Warehouses Screen to advance to the Display Warehouse screen. You cannot change any information on this screen. See Create Warehouse Screen for field descriptions.

Work with Warehouse Devices Screen

Purpose: Use this screen to define the default pick slip, and report output devices for a warehouse.

How to display this screen: Select Devices a warehouse on the Work with Warehouses Screen.

Field	Description
Type	The type of output device. Valid values are: Pick Output Queue Report Output Queue Optional.
Description	The description of the device type. Types and descriptions are system-defined. Alphanumeric, 25 positions; display-only.
Device	The name of the output device. Alphanumeric, 10 positions; optional.

Field

Description

Type

The type of output device. Valid values are:

Pick Output Queue
Report Output Queue

Optional.

Description

The description of the device type. Types and descriptions are system-defined.

Alphanumeric, 25 positions; display-only.

Device

The name of the output device.

Alphanumeric, 10 positions; optional.

Screen Option	Procedure
Create a new warehouse device	Select Create to advance to the Create Warehouse Device Window. At this window, you can enter the device type and name. See above for field descriptions.
Change warehouse device information	Select Change for a warehouse device to advance to the Change Warehouse Device Window. At this window, you can change the device name. See above for more information.
Delete a warehouse device	Select Delete for a warehouse device to delete it.