Vendor Aging Summary Report

Purpose: Use the Vendor Aging Detail Report to review a summary of the total units and values of items on purchase order lines that are not yet either shipped or canceled. Lines whose statuses are currently in Held, In Process, or New Order status are included in the totals for each item, vendor, and brand for the specified range of dates.

Used for the Supplier Direct Fulfillment module.

Selection options: Optionally, you can restrict the purchase order lines included in the totals on the report by:

• vendor
• brand
• current line status

How to generate this report: Available if Use Vendor Portal is selected at the Tenant screen. At the Run Reports screen:

1. Click the plus sign next to the Drop Ship folder in the left-hand navigation pane.
2. Highlight the Vendor Aging Summary Report. The center of the screen displays the related Report Options.
3. Select:
   • Organization: The organization to include on the report. Defaults from the organization associated with the Default Shipping System from your user profile, but you can override this default. The Data Formats defined for the organization are used on the report.
   • Vendor: Optionally, select a single vendor to have the report totals include only lines on purchase orders that are assigned to that vendor. Otherwise, leave this field blank to have the totals include all eligible purchase order lines regardless of vendor.
   • Brand: Optionally, select a single brand to have the report totals include only purchase order lines associated with that brand. Otherwise, leave this field blank to include all eligible purchase order lines regardless of brand.
   • Line Status: Optionally, select a line status of Held, In Process, or New Order to have the report totals include only purchase order lines that are currently in the selected status. Otherwise, leave this field blank to have the totals include all eligible purchase order lines regardless of status.
   • Date range: Select either:
     • Rolling Dates: Select one of the date ranges available from this field to have the totals include purchase order lines that have current due dates during this range of dates. See Rolling Dates for more information on rolling date options); or,
     • From and To dates: Enter or select the first and last current due dates to have the totals on the report include purchase order lines whose current due dates are during this range of dates. The From and To dates can be the same, and can be the current date.

     Revised due date? If the vendor has revised the due date for a purchase order line, the report uses the revised due date to determine whether to include the line on the totals on the report. Lines whose revised due dates are within the date range are included in the totals, even if their original due dates are not within the range of dates.

     • Export to PDF: Select this option to generate a PDF version of the report that you can review in a PDF viewer.
     • Export to Excel: Select this option to generate the report in .XLSX format, which you can open in a spreadsheet application.

       Note:

       You must select either Export to PDF or Export to Excel, or both.
   • Email List: Optionally, enter one or more valid email addresses, separated by semicolons (;), to receive the report.

     Note:

     If you select both Export to PDF and Export to Excel, each email recipient receives two separate emails, each with a version of the report attached.
4. Click Run Report.

For more information: See Viewing generated reports.

Language and formats: The language, date, time, and number formats on the report are from the Data Formats defined for the organization.

Truncated data? If the data in any column exceeds the allotted width, it is truncated. For example, if the item description exceeds the allotted width of that column, any additional characters beyond that width are omitted. The specific number of characters that fit in each column varies because different characters have different widths: for example, a W is wider than an I.

Contents:

• Organization Name and report title
• Report Criteria heading: Each of the selection options entered at the Run Reports screen or the Schedule Report window is indicated here. The report lists All for each option that you did not select as a restriction.
  • Vendor
  • Brand
  • Line Status
  • Date Range: The range of dates entered at the Run Reports screen, or calculated based on the Rolling Dates selection at the Run Reports screen or the Schedule Report window
• Report results: The results are sorted alphabetically by vendor name, alphabetically by brand name, alphanumerically by item code, and then in chronological order, and include:
  • The vendor name for the vendor that has purchase order lines included in the totals on the report. Asterisks print if the vendor has been anonymized.

  • The brand name for the brand that has purchase order lines included in the totals on the report.

    There is a page break and subtotal for each vendor.

• For each item included on the report for a brand and vendor:
  • Item No: Your item number or code, including the SKU code, if any.
  • Vendor Item No: The vendor’s item number or code. Vendor item records are created in Order Broker when Order Broker receives a purchase order from the originating system. When the purchase order originates in Order Management System, this is the vendor item number (WVNI).
  • Item Description: Your description of the item.
  • Units: The total number of units on the purchase order line.
  • Value: Your extended purchase order unit price to the vendor.
• Total: The total number of units and extended value for the vendor and brand.
• Grand Total: The total number of units and extended value for the vendor, across all brands.

The footer on each page of the report lists:

• the date and time when the report was generated, in MM/DD/YYYY HH:MM AM format
• the current page number and total number of pages (for example, Page 1 of 6)

The Data Formats defined for the organization control the formatting of the report.