Pack Slip
Purpose: The contents of the pack slip are described below.
How to generate:
- If you use the Vendor Portal for pack slip generation: Use the Select Purchase Orders screen to generate pack slips.
- If you use the vendor integration: Send a batch of purchase orders to the integrated system, and receive an acknowledgement if required. See the Integrated Vendor Process Flow for background.
You can also generate this file by using the Void / Reprint Pack Slip screen to reprint a pack slip. When you void and reprint a pack slip, the batch consists only of that pack slip.
The Vendor Portal generates a PDF pack slip only if specified by the Vendor Configuration settings. Contact the retailer for more information.
Pack slip sequence: The pack slips within each PDF file are in chronological order based on when the Vendor Portal received the purchase orders (oldest to newest).
Graphical or non-graphical? The Vendor Configuration settings specify whether to generate the graphical or non-graphical version of the pack slip, based on whether you use pre-printed forms. Both versions include the same information.
Language and formats: The language, date and time formats, and number formats are from the retailer’s organization.
How to view: Click the PDF icon (
) in the Pack Slips column of the View Printed Pack Slips screen to open the PDF file
containing pack slips. The pack slips open in a new tab, and the tab’s
title indicates the batch and the brand (for example, a tab title
of PDF:Pack Slips 443-001 Red Panda indicates batch 443 for
the Red Panda brand).
No pack slip? If the Vendor Configuration settings specify not to produce a PDF pack slip, no PDF is generated and the PDF icon is not displayed in the Pack Slips column of the View Printed Pack Slips screen.
Window width: In Chrome, the pack slip is displayed in a window 800 pixels wide.
Pack slip error? An error icon (
) in the Pack Slips column of the View Printed Pack Slips screen indicates that the retailer
has not specified a valid program to use when generating the pack
slip for the brand. Contact the retailer for more information.
| Fields | Description |
|---|---|
| Logo |
The logo for the retailer’s brand that is associated with the purchase order. |
| Ordered By: |
The name and address of the sold-to customer. Includes the:
Additional information about the sold-to customer is available for review at the Purchase Order screen. |
| Ship To: |
The name and address of the customer receiving the shipment. Includes the:
Note: The graphical version of the pack slip includes the Attention: label if there is an attention line included in the ship-to address. |
| Pack slip message (unlabeled field below the Ordered By) |
A message specified by the retailer to print on all pack slips for this brand. |
| Customer # |
The number identifying the sold-to customer in the retailer’s system. |
| Carrier (unlabeled field to the right of the customer number) |
The carrier designated to ship the order. |
| Order message (unlabeled field below the customer number) |
The order message, if any. Can be multiple lines of text. Up to four total lines of order message and gift message text can be displayed, or up to 255 positions (characters and spaces). |
| Gift message (unlabeled field below the order message) |
The gift message, if any. Can be multiple lines of text. Note: If there is both an order message and a gift message, the first line of the gift message starts on the last line of the order message. |
| Header information | |
| Date of Order |
The PO created (entered) date provided by the retailer. Might not be the same as the date when the purchase order became available to you through the Vendor Portal. |
| Purchase Order No. |
The number or code identifying the purchase order in the retailer’s system. |
| Batch No. |
The batch number assigned by the Vendor Portal to identify the pack slips generated at the same time. |
| Packer |
Left blank. |
| Shipped Via |
The name of the carrier designated to ship the order. |
| Customer No |
The number identifying the sold-to customer in the retailer’s system. |
| Order No. |
A number or code identifying the sales order in the retailer’s system. |
| Page No. |
The page number on the pack slip. |
| For each line on the pack slip: | |
| Line No. |
A unique number identifying the item on the purchase order. |
| Items Ordered |
The total ordered quantity of the item for the purchase order line. |
| Items Shipped |
The total quantity of the item to ship. Same as the ITEMS ORDERED unless you have used the Void / Reprint Pack Slip screen to change the printed quantity. |
| Item Number |
The retailer’s item number or code. |
| Description |
The retailer’s description of the item. |
| Unit Price |
The customer’s unit price for the item. Not printed if the order is flagged as a gift. |
| Extension |
The customer’s extended price for the item (quantity * unit price). Not printed if the order is flagged as a gift. |
| Information for the item may also include: | |
| Customization |
This label indicates that the following lines are the customization instructions for the item, including:
The total handling charges for the item are listed in the Extension column; however, no prices print if the order is flagged as a gift. |
| order line messages (unlabeled field after an order line and customization, if any) |
Any order line messages from the sales order. |
Totals
|
|
| Total Merchandise |
The total extended price of all items on the pack slip. Not printed if the order is flagged as a gift. |
| Shipping & Handling |
The total extended shipping and handling charges for all items on the sales order. Not printed if the order is flagged as a gift. Multiple pack slip for a purchase order? If this is not the first pack slip for the purchase order, then shipping charges related to the prior shipment or to the purchase order as a whole are included in the first pack slip and not the current pack slip. There might be multiple pack slips for a purchase order if, for example, you put a line on hold before generating the first pack slip, then released the held line before generating the next pack slip. |
| Sales Tax |
The total sales tax for the sales order. Includes any tax on freight. Not printed if the order is flagged as a gift. |
| Order Total |
The total of all merchandise, shipping and handling, and sales tax. Not printed if the order is flagged as a gift. |
| Total Paid |
The total amount prepaid for the pack slip, such as checks, cash, merchandise credits, or gift cards. May be blank if this information is not passed by the retailer. Not printed if the order is flagged as a gift. |
| Refund |
The total refund due for the pack slip. May be blank if this information is not passed by the retailer. Not printed if the order is flagged as a gift. |
| Bal. Due |
The total balance due for the pack slip. May be blank if this information is not passed by the retailer. Not printed if the order is flagged as a gift. |
| order total (unlabeled field) |
The total of all merchandise, shipping and handling, and sales tax. The same as the Order Total. Not printed if the order is flagged as a gift. |
| ship-to address labels (unlabeled fields) |
Two labels, each including:
Note: The graphical version of the pack slip includes the Attention: label if there is an attention line included in the ship-to address. |
| Return To: |
The return address for the retailer’s brand, as specified by the retailer. |