7 Payroll and Timecard Maintenance

Payroll Maintenance refers to the system functions that allow you to view, analyze, edit, and post weekly payroll information to the home office. Payroll information includes the daily hours-by work assignment-for each employee for a given week, including overtime hours. This payroll information for each week is derived from the timecard shift data.

Timecard Maintenance refers to system functions that allow you to view and edit timecard entries created through the clock-in/clock-out process. You may also create new timecard entries and void existing ones, whether they were created automatically or manually. For example, use Timecard Maintenance to modify an employee's timecard when the employee fails to clock-in or clock-out properly. Timecard entries also directly translate into payroll data, assuming the payroll data is not modified later.

Note:

Refer to Employee Scheduling for information about scheduling and maintaining employee time-off events such as vacations and other times when employees may not be available for work, creating and maintaining employee work shifts and assigning employees to defined work shifts.

The following topics are covered:

• Accessing Back Office Payroll & Timecard Maintenance Functions

• Payroll and Timecard Maintenance

  • Payroll Maintenance Tab

  • Payroll Comments Tab

  • Timecard Maintenance Tab

  • Timecard Comment Tab

• Reports

  • Posted Timecard Report

  • Open Timecard Report

  • Payroll Summary Report

  • Payroll Detail By Employee Report