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The opportunity is used to capture customer information about the event that may be applicable to a number of properties. Based on the information, quotes are generated, and the generic information is transformed to property-specific information. Quotes incorporate the availability and pricing response from each property, given the generic requirements captured during the opportunity stage.
Creating a property quote from the Opportunity screen's Properties view launches several system processes. Figure 9 shows an example of a typical process flow.
As shown in Figure 9, when a quote is generated, the following processes occur:
When you generate a quote, several process are launched as shown in Figure 9. One part of the reservation of function space inventory is the best fit process. The best fit process attempts to match a function space at the property with the most suitable function space by taking into account the size of the function room required, the amount of people attending, and the product features associated with the function space. If a function space is not found by the best fit process, then it is possible to simply associate a function with a function space manually.
NOTE: It is advised that one sleeping room is created for NPPs, and that this sleeping room is mapped to a generic sleeping room. This is so that when the quote is generated, a line item from the opportunity may be mapped to the sleeping room at the NPP. For more information, see Setting Up Nonparticipating Properties.
When a quote is generated for a non-participating property, the NSO, EBC, or whoever creates the quote must provide details to the NPP about the opportunity, and must then request pricing and availability information.
For more information about nonparticipating properties, see Managing Nonparticipating Properties.
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