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Optimizing Your Presentation for Slide Shows

If attendees connect to a Siebel Distance Learning session through relatively slow network links, Siebel Systems recommends that you design your presentation to consist primarily of static screen displays such as slides. You can optimize this kind of Siebel Distance Learning presentation to begin sending data before you display it to attendees. Distance Learning accomplishes this by sending each screen display to a cache area on the attendees' computers and by displaying the cached screen to attendees only on your command. Attendees see a nearly instantaneous change from one display to the next, instead of seeing a more gradual screen change that reflects slow network performance.

The setting that controls this ability to cache screens is called the Show at Once option, and it can be used for any Distance Learning presentation where you do not need to show real-time motion.

NOTE:  When you are using the Show at Once option, Siebel Systems recommends that you do so in a location where you can see two computers at once—one computer for presenting material to the session attendees, and one computer for joining the session as an attendee—so you can monitor what attendees are seeing.

To use the Show at Once option for a presentation

  1. Open the applications that you plan to use for your presentation.
  2. Navigate to the Conference Center screen.

    3. NOTE:  For information on navigating Siebel Distance Learning, see Navigating to the Server Administration Screen.

  3. In the Sessions list, click the session name hyperlink that you will use for your training session.

    4. The Distance Learning window appears.

  4. Choose Presentation > Present or click the Present button on the Distance Learning toolbar.

    5. The Capture Frame appears. Adjust the position of the toolbar and the size of the Capture Frame as needed.

  5. If a separate monitoring computer is available, use the Web browser on that computer to navigate to the Conference Center and join the session, as described in Getting Started for Attendees.

    6. The Distance Learning window appears. Verify that it shows your intended presentation.

  6. On the presenting computer, choose Presentation > Optimize for > Show at Once.
  7. Use an application of your choice, for example Microsoft PowerPoint, to display the next screen you want attendees to see.

    8. The Capture Frame border blinks and changes color to indicate that the screen is being transmitted to each attendee's computer. When the Capture Frame stops blinking and returns to its normal color, transmission of the current screen is complete.

    Notice that the monitoring "attendee" computer still displays the previous screen. Attendees will not see the screen until you choose Presentation > Show Now or click the equivalent button on the toolbar.

  8. When you are ready to discuss the next screen of information, choose Presentation > Show Now, click the equivalent button on the toolbar, or click the titlebar of the Capture Frame.

    9. The new screen appears to attendees.

  9. Repeat Step 7 and Step 8 for each screen you want to display to session attendees.

 Siebel Distance Learning Guide 
 Published: 18 April 2003