Index

A  B  C  D  E  F  H  I  J  L  M  N  O  P  Q  R  S  T  U  V  W 

A

AAIs automatic accounting instructions, 2.1.1.4
account numbers
entering by detail line, 4.5.4
entering for detail lines, 4.5.1.5
accounts payable matching, 4.5.1.7, 9.2.1.4
actual and committed amount accumulation, 7.3.2.3
additional properties, 4.2.2
Additional Selection Criteria form, 7.2.2
Address Book Revisions program (P0101), 3.2.6
AIA Application for Payment, 9.1.2
AIA Application for Payment report (R44440)
processing options, A.3.10
usage, A.2, A.3.9
A/P Standard Voucher Entry program (P0411)
processing options, 9.2.7
usage, 9.2.1
approval processing, 4.4.1, 11.1
approval routes, 4.4.1
audit trails, 5.5.1
automatic accounting instructions
overview, 2.1.1.4
setting up contract cost types AAIs, 2.1.3.7
setting up default cost types, 2.1.3.6
setting up freight distribution AAIs, 2.1.3.1
setting up non-billable retainage AAIs, 2.1.3.2
setting up range of contract cost types AAIs, 2.1.3.8
setting up retainage payables for subcontracts AAIs, 2.1.3.3
setting up Subcontract Management AAIs, 2.1.3
setting up VAT recoverables AAIs, 2.1.3.5
setting up VAT tax payables AAIs, 2.1.3.4

B

blanket orders, 10.1
budget amount accumulation, 7.3.2.1
budget checking
activating, 7.3.1
setting up, 7.3.1
understanding, 7.3.1
budget holds, 4.6.4
budget totaling, 7.3.3
budgets
reviewing, 7.3.6
working with, 7.3, 7.3.1

C

catalogs - electronic, 4.5.1
category codes, 4.2.2
change orders
copying, 4.5.8
entering, 4.5.7
overview, 4.5.1.4
clauses, 4.2.3
Clauses form, 4.4.2, 4.5.3
commitment audit trails
correcting, 5.5.3
creating, 5.5.1, 5.5.5
commitment information for subcontracts, 5.3.1
Commitment Inquiry Detail form, 5.3.2, 5.3.4
Commitment Inquiry program (P40230A)
processing options, 5.3.3
usage, 5.3.1
Commitment Integrity Report (R40910)
processing options, 5.2.3
running, 5.2.2
usage, 5.2.1
commitment relief
overview, 2.3.3
setting up, 2.3.6
commitment tracking
overview, 2.3.2
setting up, 2.3.5
commitments
changing orders, 4.5.7
correcting an audit trail, 5.5.3
creating, 5.1, 5.1.1
creating an audit trail, 5.5.1, 5.5.5
maintaining table information, 5.1.3
posting to jobs, 5.6.1
relieving, 2.3.3, 5.1.2
reviewing for subcontracts, 5.3.1
setting up, 2.3.1, 2.3.2
setting up commitment relief, 2.3.3
setting up commitment tracking, 2.3.2
setting up ledgers for, 5.3.1
setting up order types (40/CT), 2.3.2
understanding, 5.1
working with, 5.1
committed costs to jobs, 5.6
constants, 2.1.1.3
Contract Analysis report (R434201), A.2
contract cost types
setting up automatic accounting instructions, 2.1.3.7
setting up automatic accounting instructions for ranges, 2.1.3.8
Contract Detail form, 4.5.3, 4.6.3, 7.2.2
Contract Header form, 3.2.3, 3.2.4, 4.4.2, 4.6.3
Contract Log Detail table (F4303), A.3.5
Contract Log Text table (F4304), A.3.5
contracts
understanding, 4.1
cost code structure, 2.2.3
costs, 4.5.1
Create Commitment Audit Trail program (R00993)
running, 5.5.5
usage, 5.5.2
currency types for contracts, 7.2.1.1

D

data
converting, 2.4.1
converting to the Log Master table, 2.4.2
purging, 7.1
data conversion, 2.4.1
dates for an order, 4.4.4
default cost types, 2.1.3.6
default location and printers, 2.1.2.2
delivery instructions, 4.4.3
detail lines
adding notes for, 4.5.1
canceling, 4.5.1
defining, 4.5.1
entering account numbers, 4.5.1.5
entering by account number, 4.5.4
entering discount terms, 4.5.6
entering price rules, 4.5.6
entering tax information, 4.5.5
printing changes to, A.2
reviewing, 4.5.1
reviewing closed detail lines, 4.5.1
detailed commitment information, 5.3.4
Detailed Status Report by Supplier (R44425), A.3.7
discount terms, 4.5.1.2
discounts, 4.5.6

E

electronic catalogs, 4.5.1
Encumbrance Rollover program (R4317)
processing options, 5.4.3
running, 5.4.2
usage, 5.4.1
encumbrance rollovers, 5.4.1
encumbrances
creating, 5.1, 5.1.1
relieving, 5.1.2
reviewing for subcontracts, 5.3.1
setting up ledgers for, 5.3.1
understanding, 5.1
working with, 5.1
Enter Subcontract Orders program (P4310)
processing options, 4.3
exchange rates, 7.2.1.1
expense at voucher match, 9.2.1.3
extended costs, 4.5.1.5

F

F4301 table, A.3.5
F4303 - F4305 Media Object Conversion program (R894305A), 2.4.1
F4303 table, 2.4.1, A.3.5
F4304 table, A.3.5
F4305 Logs Report (R43050)
processing options, A.3.2
usage, A.2, A.3.1
F4305 table, 2.4.1, A.3.5
F4311 table, A.3.5, A.3.7, A.3.9
features
commitment, 1.1.2
contract, 1.1.1
payment processing, 1.1.3
financial status information, 7.2.1.1
freight charges, 9.2.1.5
freight distribution, 2.1.3.1
Freight Distribution program (P43147)
processing options, 9.2.8
Freight Distribution Revisions form, 9.2.5
freight vouchering, 9.2.1.5, 9.2.11

H

holds
assigning to subcontract payments, 9.2.2
receiving soft warning, 9.2.2

I

implementation steps
global, 1.3.1
specific to subcontract management, 1.3.2
invoices received in an alternate currency, 9.2.3
item cross-references, 2.1.2.6
items
entering non-stock, 4.5.1.5
reviewing items on order, 7.2.1

J

Job Cost Constants form, 2.3.4
job master records, 2.2.1
jobs
setting up, 2.2
setting up within a project, 2.2.2

L

landed costs, 2.1.1.7, 9.2.2
ledgers, 5.3.1
line types for commitments, 5.3.1
Log Master Table (F4303), 6.3.1
Log Master Table (F4305), 6.3.1
Log Report/Update program (R43300)
processing options, 6.3.3
running, 6.3.2
usage, 6.3.1
Log Revisions program (P4305)
processing options, 6.2.4
Logs (F4305) Report/Update program (R43540), A.2
processing options, 6.4.3
running, 6.4.2
usage, 6.4.1
Logs Revisions form, 6.2.3, 6.2.5
lump sums, 4.5.1.5

M

mailing address, 3.2.6
messages, 2.1.2.1
model logs, 2.1.1.10
multicurrency
entering on a voucher, 9.2.2
entering on orders, 4.4.1, 4.5.1
reviewing information for subcontracts, A.3.5

N

next numbers, 2.1.2.3
non-billable retainage, 2.1.3.2
non-stock items, 2.1.1.8, 4.5.1.5
notes
adding for detail lines, 4.5.1
adding for orders, 4.4.6

O

open orders, 7.2.1
order activity rules, 2.1.1.2
Order Address Information form, 3.2.3
order dates, 4.4.1.2
Order Detail - Page I form, 4.5.3
Order Detail - Page II form, 4.5.3
order detail information, 4.5.1
order detail lines
selecting for freight vouchers, 9.2.11
selecting to match to a voucher, 9.2.10
Order Entry - Summary Order Information form, 7.2.2
Order Header - Additional Information form, 3.2.3, 4.4.2
Order Header - Additional Information II form, 4.4.2, 4.5.3
order header information, 4.4.1
order hold information, 2.1.1.6
order holds, 4.6.1, 4.6.1, 4.6.4
order information, 7.2
order line types, 2.1.1.1
Order Recap form, 7.2.2
order revisions, 10.1
Order Revisions History report (R43535)
usage, A.2
Order Revisions History Report (R43535)
processing options, A.3.4
usage, A.3.3
orders
accessing header information, 4.4.1
canceling detail lines, 4.5.1
duplicating, 4.5.1.6, 4.5.9
entering dates, 4.4.4
entering detail information in default fields, 4.5.1
entering header information, 4.4.1
entering in multicurrencies, 4.4.1
entering notes, 4.4.6
entering origination information, 4.4.1.1
entering reference information, 4.4.6
entering supplier information, 3.2.1
entering tax information, 4.4.5
header information
entering, 4.4.1
putting on hold, 4.6.1
reviewing financial status information, 7.2.1.1
reviewing open, 7.2.1
revisions - printing information about, A.3.3
origin information, 4.4.3
origination information for an order, 4.4.1.1
other systems setup, 2.1.2
overview
approval processing, 11.1
commitment audit trails, 5.5.1
commitment information for subcontracts, 5.3.1
Commitment Integrity Report (R40910), 5.2.1
commitments, 2.3.1, 5.1
contracts, 4.1
Encumbrance Rollover (R4317), 5.4.1
Log Report/Update (R43300), 6.3.1
order
reviews, 7.2.1
order holds, 4.6.1
progress payments, 9.1
receipt processing, 8.1
retainage, 9.3.1
special orders processing, 10.1
subcontract
management, 1.1
management implementation, 1.3
management reports, A.1
management system features, 1.1
subcontract log entry, 6.2.1
subcontract logs, 6.1
subcontract vouchers, 9.2.1
supplier setup, 3.1
system setup, 2.1

P

P0101 program, 3.2.6
P0411 program
processing options, 9.2.7
usage, 9.2.1
P09210A program
processing options, 7.3.5
P40230A program
processing options, 5.3.3
usage, 5.3.1
P4305 program
processing options, 6.2.4
P4310 program
processing options, 4.3
usage, 4.4.1
P4314 program
processing options, 9.2.6
P43147 program
processing options, 9.2.8
PA ledger, 5.3.1
Password Confirmation form, 4.6.3
Post Committed Cost to Job program (R00932)
processing options, 5.6.3
running, 5.6.2
usage, 5.6.1
price rules, 4.5.6
Print Subcontracts report (R4401P)
processing options, A.3.6
usage, A.2, A.3.5
printing
a history of order revisions, A.2
order revision information, A.3.3
procurement system setup, 2.1.1
projects
setting up, 2.2
setting up jobs within, 2.2.2
PU ledger, 5.3.1
Purchase Journal report (R43420), A.2
Purchase Order Detail File table (F4311), A.3.7, A.3.9
Purchase Order Detail Inquiry form, 7.2.2
Purchase Order Print program (R43500), 4.2.4
purchase order templates, 2.1.1.9
purchase orders
tracking commitments and encumbrances for, 5.1
purchasing related vouchers, 9.1.1

Q

quote orders, 10.1

R

R00932 program
processing options, 5.6.3
usage, 5.6.1
R00993 program
running, 5.5.5
usage, 5.5.2
R40910 report, 5.2.1
processing options, 5.2.3
running, 5.2.2
R43050 report
processing options, A.3.2
usage, A.2, A.3.1
R4317 program
processing options, 5.4.3
usage, 5.4.1
R43300 program
processing options, 6.3.3
running, 6.3.2
R43415 report, A.2
R43415A report, A.2
R43420 report, A.2
R434201 report, A.2
R43500 program, 4.2.4
R43535 report
processing options, A.3.4
usage, A.2, A.3.3
R43540 program, A.2
processing options, 6.4.3
running, 6.4.2
usage, 6.4.1
R4401P report
processing options, A.3.6
usage, A.2, A.3.5
R44425 report
processing options, A.3.8
usage, A.2, A.3.7
R44440 report
processing options, A.3.10
usage, A.2, A.3.9
R894305 program, 2.4.1
R894305A program, 2.4.1
receipt processing, 8.1
receipts
canceling, 9.2.10
closing the balance of, 9.2.10
performing partial, 9.2.10
records to match to a voucher, 9.2.9
reference information, 4.4.6
reporting codes, 4.5.1.3
reports
AIA Application for Payment, A.3.9
Contract Analysis, A.2
Order Revisions History, A.3.3
Print Subcontracts, A.3.5
Status Report by Supplier, A.3.7
requisitions, 10.1
retainage, 9.2.1.2, 9.3.1.1
entering a voucher to release, 9.3.5
entering vouchers, 9.3.4
processing, 9.3
releasing, 9.3.5
setting up, 4.2.5
setting up retainage payables AAIs, 2.1.3.3
retainage records
creating vouchers using, 9.3.1
matching to create vouchers, 9.3.1
retention, 9.2.1.2, 9.3.1.1
reviewing
Contract Analysis report, A.2
order
revision information, A.3.3
reviewing multicurrency information for subcontracts, A.3.5

S

search scenarios for level of detail, 7.3.2
Select Hierarchy Level form, 6.2.3
Select Orders To Match form, 9.2.5, 9.3.3
service units, 4.5.1.7
service units for accounts payable matching, 9.2.1.4
soft warning, 9.2.2
Status Report by Supplier (R44425)
processing options, A.3.8
Status Report by Supplier report (R44425), A.2
subcontract
management
commitment features, 1.1.2
contract features, 1.1.1
implementation steps, 1.3
integrations, 1.2
overview, 1.1
payment processing features, 1.1.3
system features overview, 1.1
orders
header information, 4.4
parts of, 4.2
understanding, 4.2
subcontract log entry, 6.2.1
subcontract logs
creating, 6.2.5
overview, 6.1
understanding, 6.2.1
subcontract order clauses, 4.2.3
subcontract order detail information, 4.5.1
Subcontract Order Entry program (P4310), 4.4.1
subcontract order printing, 4.2.4
subcontract payments, 9.2.2
subcontract retention, 4.2.5, 9.2.1.2, 9.3.1.1
subcontract vouchers, 9.2
subcontractors
managing, 3.3
setting up, 3.1
Summary by Cost Center Report (R43415A), A.2
Summary by Supplier Report (R43415), A.2
supplier classification codes, 4.2.1, 9.2.1.1
supplier information for an order, 3.2.1
Supplier Ledger Inquiry form, 7.2.2, 9.2.5
Supplier Master Revision form, 4.6.3
supplier setup, 3.1
suppliers
entering a temporary mailing address for, 3.2.6
entering information for subcontract orders, 3.2.1
setting up, 3.1
system setup, 2.1

T

T Account Changes for Nonbillable Retainage diagram, 9.3.1.1
T Account Changes for Retainage diagram, 9.3.1
tables
commitment features, 1.1.2
contract features, 1.1.1
payment processing features, 1.1.3
subcontract management reports, A.2
tax information
entering, 4.4.1.3, 4.5.1.1
entering for detail lines, 4.5.5
entering for orders, 4.4.5
entering on a voucher, 9.2.2
tax processing, 2.1.2.4
TC from F4303 to F4305  program (R894305), 2.4.1
tolerance rules, 2.1.1.5
Trial Balance / Ledger Comparison form, 7.3.4
Trial Balance/Ledger Comparison program (P09210A)
processing options, 7.3.5

U

unsatisfied, expired logs, 6.4
user-defined code lists, 2.3.2
user-defined codes, 2.1.2.5

V

VAT tax payables, 2.1.3.4
VAT tax recoverables, 2.1.3.5
voucher match, 9.2.1.3
Voucher Match form, 9.2.5, 9.3.3
Voucher Match program (P4314)
processing options, 9.2.6
vouchers
adding new purchase order detail lines for, 9.2.2
choosing order detail lines to match, 9.2.2
correcting, 9.2.1
creating for landed costs, 9.2.2
creating using retainage records, 9.3.1
entering to release retainage, 9.3.5
entering with retainage, 9.3.4
matching order detail lines to create, 9.2.2
selecting order detail lines to match, 9.2.10
selecting records to match, 9.2.9

W

Waiver of Lien, 9.1.2, A.3.9
warnings
receiving for subcontract payments, 9.2.2
receiving soft error, 9.2.2
Work With Commitment Inquiry form, 5.3.2
Work With Contract Detail form, 4.5.3, 7.2.2
Work With Contracts form, 9.2.5
Work With Financial Status Inquiry form, 7.2.2
Work With Held Orders form, 4.6.3
Work With Logs form, 6.2.3
Work With Order Headers form, 4.4.1