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Contents
List of Figures
Title and Copyright Information
Preface
Audience
JD Edwards EnterpriseOne Products
JD Edwards EnterpriseOne Application Fundamentals
Documentation Accessibility
Related Documents
Conventions
1
Introduction to JD Edwards EnterpriseOne Subcontract Management
1.1
JD Edwards EnterpriseOne Subcontract Management Overview
1.1.1
Contracts
1.1.2
Commitments
1.1.3
Payment Processing
1.2
JD Edwards EnterpriseOne Subcontract Management Integrations
1.2.1
JD Edwards EnterpriseOne Job Cost
1.2.2
JD Edwards EnterpriseOne Change Management
1.2.3
JD Edwards EnterpriseOne Work Orders
1.2.4
JD Edwards EnterpriseOne Procurement
1.2.5
JD Edwards EnterpriseOne Accounts Payable
1.2.6
JD Edwards EnterpriseOne General Accounting
1.2.7
JD Edwards EnterpriseOne Address Book
1.3
JD Edwards EnterpriseOne Subcontract Management Implementation
1.3.1
Global Implementation Steps
1.3.2
JD Edwards EnterpriseOne Subcontract Management Implementation Steps
2
Setting Up Subcontract Management
2.1
Understanding System Setup
2.1.1
JD Edwards EnterpriseOne Procurement System Setup
2.1.1.1
Order Line Types
2.1.1.2
Order Activity Rules
2.1.1.3
Constants
2.1.1.4
Automatic Accounting Instructions
2.1.1.5
Tolerance Rules
2.1.1.6
Order Hold Information
2.1.1.7
Landed Costs
2.1.1.8
Nonstock Items
2.1.1.9
Purchase Order Templates
2.1.1.10
Model Logs
2.1.2
Other System Setup
2.1.2.1
Messages
2.1.2.2
Default Location and Printers
2.1.2.3
Next Numbers
2.1.2.4
Tax Processing
2.1.2.5
User-Defined Codes
2.1.2.6
Item Cross-References
2.1.3
AAI Tables for the Financial System
2.1.3.1
AAIs for Freight Distribution (PCFRTD)
2.1.3.2
AAIs for Non-Billable Retainage (PCNBRT)
2.1.3.3
AAIs for Retainage Payables (PCRETN)
2.1.3.4
AAIs for VAT Payables (PCVATP)
2.1.3.5
AAIs for VAT Recoverables (PTVATD)
2.1.3.6
AAIs for Default Cost Types (CD)
2.1.3.7
AAIs for Specific Contract Cost Types (CT)
2.1.3.8
AAIs for a Range of Contract Cost Types (CR)
2.2
Setting Up Projects or Jobs
2.2.1
Creating a Job Master Record
2.2.2
Setting Up Jobs Within a Project
2.2.3
Creating the Cost Code Structure
2.3
Setting Up Commitments
2.3.1
Understanding Commitments
2.3.2
Understanding Commitment Tracking
2.3.3
Understanding Commitment Relief
2.3.4
Form Used to Set Up Commitments
2.3.5
Setting Up Commitment Tracking
2.3.6
Setting Up Commitment Relief
2.4
Converting Data to the Log Master Table
2.4.1
Understanding Converting Data to the Log Master Table
2.4.2
Converting Data to the Log Master Table
3
Setting Up Suppliers
3.1
Understanding Supplier Setup
3.2
Entering Supplier Information for Subcontract Orders
3.2.1
Understanding Supplier Information for Subcontract Orders
3.2.2
Prerequisite
3.2.3
Forms Used to Enter Supplier Information for Subcontract Orders
3.2.4
Entering Supplier Details
3.2.5
Entering Supplier Additional Information
3.2.6
Entering a Temporary Address for a Supplier
3.3
Managing Subcontractors
4
Creating Contracts
4.1
Understanding Contracts
4.1.1
Prerequisites
4.2
Understanding Subcontract Orders
4.2.1
Supplier Classification Codes
4.2.2
Additional Properties and Category Codes
4.2.3
Subcontract Order Clauses
4.2.4
Subcontract Order Printing
4.2.5
Subcontract Retention
4.3
Setting Processing Options for Enter Subcontract Orders (P4310)
4.3.1
Defaults
4.3.2
Display
4.3.3
Interfaces
4.3.4
Processing
4.3.5
Duplication
4.3.6
Cross Ref
4.3.7
Order Inquiry
4.3.8
Versions
4.3.9
Currency
4.3.10
Approvals
4.3.11
Budgeting
4.3.12
Interop
4.3.13
Order Revision
4.3.14
Self-Service
4.3.15
Product Variants
4.3.16
Workflow
4.3.17
Transfer Order
4.3.18
Style
4.4
Entering Subcontract Order Header Information
4.4.1
Understanding Subcontract Order Header Information
4.4.1.1
Ship To Addresses and Delivery Instructions
4.4.1.2
Order Dates
4.4.1.3
Tax Information
4.4.2
Forms Used to Enter Subcontract Order Header Information
4.4.3
Entering Origin Information and Delivery Instructions for an Order
4.4.4
Entering Dates for an Order
4.4.5
Entering Tax Information for an Order
4.4.6
Entering Reference Information for an Order
4.5
Entering Subcontract Order Detail Information
4.5.1
Understanding Subcontract Order Detail Information
4.5.1.1
Tax Information
4.5.1.2
Discount Terms
4.5.1.3
Reporting Codes
4.5.1.4
Change Orders
4.5.1.5
Account Numbers for Detail Lines
4.5.1.6
Order Duplication
4.5.1.7
Service Units for A/P Matching
4.5.2
Prerequisites
4.5.3
Forms Used to Enter Subcontract Order Detail Information
4.5.4
Entering Detail Lines by Account Number
4.5.5
Entering Tax Information for a Detail Line
4.5.6
Entering Discount Terms for a Detail Line
4.5.7
Entering Change Orders
4.5.8
Copying Change Orders
4.5.9
Duplicating an Order
4.6
Working with Orders on Hold
4.6.1
Understanding Order Holds
4.6.2
Prerequisites
4.6.3
Forms Used to Work with Orders on Hold
4.6.4
Entering Order Holds
5
Working with Commitments
5.1
Understanding Commitments
5.1.1
Creating a Commitment
5.1.2
Relieving Commitments
5.1.3
Files Used for Commitments
5.1.4
P.O. Detail Ledger File - Flexible Version (F43199)
5.1.5
Account Balances (F0902)
5.1.6
Prerequisites
5.2
Verifying Commitment Integrity
5.2.1
Understanding the Commitment Integrity Report
5.2.2
Running the Commitment Integrity Report (R40910)
5.2.3
Setting Processing Options for the Commitment Integrity Report (R40910)
5.2.3.1
Default
5.2.3.2
Process
5.3
Reviewing Commitment Information for Subcontracts
5.3.1
Understanding Commitment Information for Subcontracts
5.3.2
Forms Used to Review Commitment Information for Subcontracts
5.3.3
Setting Processing Options for Commitment Inquiry (P40230A)
5.3.3.1
Default
5.3.3.2
Display
5.3.3.3
Versions
5.3.4
Reviewing Detailed Commitment Information
5.4
Processing Commitment Rollovers
5.4.1
Understanding the Encumbrance Rollover Program
5.4.2
Running the Encumbrance Rollover Program (R4317)
5.4.3
Setting Processing Options for Encumbrance Rollover (R4317)
5.4.3.1
Defaults
5.4.3.2
Process
5.4.3.3
MFG Edits
5.5
Working with Commitment Audit Trails
5.5.1
Understanding Commitment Audit Trails
5.5.2
Understanding the Create Commitment Audit Trail Program
5.5.3
Understanding Corrections to Commitment Audit Trails
5.5.4
Prerequisites
5.5.5
Running the Create Commitment Audit Trail Program (R00993)
5.6
Posting Committed Costs to Jobs
5.6.1
Understanding the Post Committed Cost to Job Program
5.6.2
Running the Post Committed Cost to Job Program (R00932)
5.6.3
Setting Processing Options for Post Committed Cost to Job (R00932)
5.6.3.1
Process
6
Working with Subcontract Logs
6.1
Understanding Subcontract Logs
6.1.1
Prerequisite
6.2
Entering Subcontract Log Information
6.2.1
Understanding Subcontract Log Entry
6.2.2
Prerequisite
6.2.3
Forms Used to Enter Subcontract Log Information
6.2.4
Setting Processing Options for Log Revisions (P4305)
6.2.4.1
Default
6.2.4.2
Versions
6.2.5
Creating a Subcontract Log
6.3
Updating the Log Master
6.3.1
Understanding the Log Report/Update Program
6.3.2
Running the Log Report/Update Program (R43300)
6.3.3
Setting Processing Options for Log Report/Update (R43300)
6.3.3.1
Print Options
6.4
Updating Unsatisfied, Expired Logs
6.4.1
Understanding the Logs (F4305) Report/Update Program
6.4.2
Running the Logs (F4305) Report/Update Program (R43540)
6.4.3
Setting Processing Options for Logs (F4305) Report/Update (R43540)
6.4.3.1
Print Option
7
Working with Order Information
7.1
Understanding Data Purging
7.2
Reviewing Order Information
7.2.1
Understanding Order Reviews
7.2.1.1
Financial Status Information
7.2.2
Forms Used to Review Order Information
7.3
Working with Budgets
7.3.1
Understanding Budget Checking
7.3.2
Understanding Search Scenarios for Level of Detail
7.3.2.1
Budget Amount Accumulation
7.3.2.2
Example: Calculating the Budget Checking Account (Release 9.1 Update)
7.3.2.3
Actual and Committed Amount Accumulation (Release 9.1 Update)
7.3.3
Understanding Budget Totaling
7.3.4
Form Used to Work with Budgets
7.3.5
Setting Processing Options for Trial Balance / Ledger Comparison (P09210A)
7.3.5.1
Default
7.3.5.2
Display
7.3.5.3
Currency
7.3.5.4
Select
7.3.6
Reviewing the Budget
8
Processing Receipts
8.1
Understanding Receipt Processing
9
Processing Progress Payments
9.1
Understanding Progress Payments
9.1.1
Progress Payments and Subcontract Vouchers
9.1.2
American Institute of Architects (AIA) Application for Payment
9.1.3
Prerequisites
9.2
Creating Subcontract Vouchers
9.2.1
Understanding Subcontract Vouchers
9.2.1.1
Supplier Classification Codes
9.2.1.2
Subcontract Retention
9.2.1.3
Expense at Voucher Match
9.2.1.4
Service Units for A/P Matching
9.2.1.5
Freight Vouchering
9.2.2
Understanding Voucher Matching
9.2.3
Understanding Invoices Received in an Alternate Currency
9.2.4
Prerequisites
9.2.5
Forms Used to Create Subcontract Vouchers
9.2.6
Setting Processing Options for Voucher Match (P4314)
9.2.6.1
Defaults
9.2.6.2
Display
9.2.6.3
Process
9.2.6.4
Summarization
9.2.6.5
New Order Line
9.2.6.6
Retainage
9.2.6.7
Logs
9.2.6.8
Currency
9.2.6.9
Flex Accounts
9.2.6.10
Versions
9.2.6.11
Workflow
9.2.6.12
Progress Payment
9.2.6.13
Redistribution
9.2.6.14
Freight Distribution
9.2.7
Setting Processing Options for A/P Standard Voucher Entry (P0411)
9.2.7.1
Display
9.2.7.2
Currency
9.2.7.3
Manual Payments
9.2.7.4
Purchasing
9.2.7.5
Voucher Match
9.2.7.6
Multi Company
9.2.7.7
Multi Vouchers
9.2.7.8
Logging
9.2.7.9
Prepayments
9.2.7.10
Versions
9.2.7.11
Process
9.2.7.12
Edits
9.2.7.13
Pay When Paid
9.2.8
Setting Processing Options for Freight Distribution (P43147)
9.2.8.1
Display
9.2.8.2
Process
9.2.9
Selecting Records to Match to a Voucher
9.2.10
Selecting Order Detail Lines to Match to a Voucher
9.2.11
Selecting Order Detail Lines for Freight Vouchering
9.3
Processing Retainage
9.3.1
Understanding Retainage
9.3.1.1
Subcontract Retention
9.3.2
Prerequisites
9.3.3
Forms Used to Process Retainage
9.3.4
Entering a Voucher with Retainage
9.3.5
Entering a Voucher to Release Retainage
10
Processing Special Orders
10.1
Understanding Special Orders Processing
11
Processing Approvals
11.1
Understanding Approval Processing
A
JD Edwards EnterpriseOne Subcontract Management Reports
A.1
JD Edwards EnterpriseOne Subcontract Management Reports
A.2
JD Edwards EnterpriseOne Subcontract Management Reports: A to Z
A.3
JD Edwards EnterpriseOne Subcontract Management Selected Reports
A.3.1
R43050 - F4305 Logs Report
A.3.2
Processing Options for F4305 Logs Report (R43050)
A.3.2.1
Print Options
A.3.3
R43535 - Order Revisions History Report
A.3.4
Processing Options for Order Revisions History Report (R43535)
A.3.4.1
Display
A.3.5
R4401P – Print Subcontracts Report
A.3.6
Processing Options for Print Subcontracts Report (R4401P)
A.3.6.1
Display
A.3.7
R44425 - Detailed Status Report by Supplier
A.3.8
Processing Options for Status Report by Supplier (R44425)
A.3.8.1
Report Display
A.3.9
R44440 - AIA Application for Payment
A.3.10
Processing Options for AIA Application for Payment (R44440)
A.3.10.1
Processing
Index
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