This chapter contains these topics:
This program lets you create a batch of E.P. billings from a batch of calculations that involve the actual amounts for the previous year. The program is based on the Expense Participation Billing Register (Calculation Details) file (F1538) and places the batch of billings in the Tenant/Lease Billings Detail file (F1511). Note the following:
For the billing records in the Billings Generation Control Master file (F15011), the related Billing Period field is updated to B (Billed).
The processing options control whether the system uses the E.P. billings to also estimate the recurring billings for the coming year. In this case, the system creates the Estimated E.P. Recurring Billing workfile (F1502W). The actual generation of this information involves both the E.P. Billing Generation and Estimated E.P. Edit/Update programs.
A processing option for the generation program requires that you run it in conjunction with the edit/update program. When the F1502W workfile is created, the system automatically prints the Estimated E.P./R.B. Edit/Update report so that you can preview the information with which the Recurring Billings Master file (F1502) can be updated.
After you run the generation program, you choose the Estimated E.P. Edit/Update program from the menu and run it again in update mode. In the Recurring Billings Master file, the system suspends the old bill code line and adds the new line. It also prints the report, which you can now use for review.
For an overview of expense participation, see Chapter 100, "Expense Participation Process" in this guide.
From the Real Estate Management System menu (G15), choose E.P. W/ Calc. Revisions.
From the E.P. W/ Calculation Revisions menu (G15231), choose E.P. Billing Generation.
When you choose the program from the menu, the system displays a DREAM Writer version list. From this screen, you can copy, change, or run a version of the program. For an overview of the DREAM Writer facility, see Appendix B, "DREAM Writer Overview" in this guide.
The billing period you specify on the Data Selection screen for the DREAM Writer version must be the same as the one you specify in processing option 1. The Billing Period data field must contain X to match the code for the billing frequency.