41 Subcontract Management User Defined Codes

This chapter contains this topic:

• Section 41.1, "Setting Up Subcontract Management User-Defined Codes"

You can customize many of the fields in the Subcontract Management system by setting up user defined codes (UDCs) to meet the needs of your business environment.

The system stores UDCs in tables that relate to a specific system and code type. These tables determine which codes are valid for the individual fields in your system. If you enter a code that is not valid for a field, the system displays an error. For example, you can only enter codes in the Contract Hold Codes field that exist in the table for system 42 and code type HC.

Caution:

UDCs are central to JD Edwards World systems. You must be thoroughly familiar with UDCs if you choose to change them.

The following UDCs are the primary codes for the Subcontract Management system:

UDC	Description
Contract hold codes (system 42, type HC)	You define these codes to indicate why a contract is on hold and to prevent the system from making payments for the contract. If you enter any value other than a blank in the Hold field on the Subcontract Entry screen, any vouchers that you enter for the contract have a pay status of H (hold).
Tax explanation codes (system 00, type EX)	You can define these codes for each subcontractor to indicate which type of tax applies to a contract payment. Common tax explanation codes for Subcontract Management are S (sales tax), U (use tax), and V (value added tax).
Log ID codes (system 00, type 11)	You define log ID codes to help you identify logs for reporting purposes. Log information is any additional information that you require for a contract. You can use these codes to sort information instead of using category codes 1 - 3.
Commitment document type codes (system 40, type CT)	You must set up these codes for updates to commitment ledger types PA (purchase order/contract amount) and PU (purchase order/contract units). These are document types that you use when you enter contracts, commitments, purchase orders, and so on. The codes you set up here must be codes that you define for document types (system 00, type DT). If you use base agreements, you must set up the code for document type BC.
Document type codes - All documents(system 00, type DT)	You define these codes to identify the different types of documents that you use in your system. Common document type codes for Subcontract Management are OS (subcontract) and BC (base agreement).

41.1 Setting Up Subcontract Management User-Defined Codes

Navigation

From Subcontract Management (G44), enter 29

From Subcontract Management System Setup (G4441), choose an option under the User Defined Codes heading

Following is an example of a User Defined Codes screen.

Figure 41-1 General User Defined Codes screen

Description of "Figure 41-1 General User Defined Codes screen"