Reviewing Receipts and Applications
You can review the applications for a receipt from the Receipts, Receipts Summary, or Applications window. In the Receipts window, use the Application Summary alternative region to view the amount applied, unapplied, placed on-account, any earned or unearned discounts, and the original amount of a receipt. In the Applications window, you can review all of the debit and credit items to which you have applied this receipt, or you can view only specific debit or credit items by executing a query.
You can also view summarized information about your receipts in the Receipt History window. The Receipt History window lists changes made to a receipt during its lifetime, including dates when the receipt was remitted, approved, confirmed, or reversed, and when each receipt state posted to your general ledger. You can also view the receipt amount at each phase and any functional currency gains or losses resulting from exchange rate adjustments. See: Foreign Currency Transactions.
You can view the total entered and functional amounts of your receipts in the Sums of Receipt Amounts window. The Sums of Receipt Amounts window displays the currency, count, entered amounts, and functional amounts of selected receipts.
Prerequisites
To review receipt applications:
1. Navigate to the Receipts or Receipts Summary window.
2. Query the receipt to view.
3. If you are in the Receipts window, open the Application Summary alternative region.
If you are in the Receipts Summary window, choose Open, then open the Application Summary alternative region.
Note: You can also view the application summary fields from the Receipts Summary window by placing your cursor in the window, choosing Show Field from the Folder menu, and then selecting the field to view (for example, Applied Amount or Discounts Earned).
4. To review the specific applications for a cash receipt, choose Applications. To review the distributions for a miscellaneous receipt, choose Distributions.
Suggestion: To view only specific transactions in the Applications window, select Enter from the Query menu, enter the Customer Number, Transaction Number, or Amount Applied, then choose Run from the Query menu.
To view the history of a receipt:
1. Navigate to the Receipts or the Receipts Summary window.
3. Choose Receipt History from the Special menu.
4. To view the functional currency gain or loss resulting from any exchange rate adjustments, open the Rate Adjustment History alternative region.
To view the total amount of selected receipts:
1. Navigate to the Receipts Summary window.
3. Select the receipt to view.
To select more than one receipt, press and hold the Control key while selecting receipts.
To select a range of receipts, select a receipt, press and hold the Shift key, then select another receipt.
4. Choose Receipt Totals from the Special menu. Receivables displays the total entered and functional amount of the receipt(s) you selected in the Sums of Receipt Amounts window.
To review information about a reversed receipt:
1. Navigate to the Receipts window.
3. Open the Reversal alternative region.
See Also
Receipts
Applying Receipts
Receipt Analysis - Days Late Report
Enter receipts