Siebel Hospitality Guide > Setting Up Products and Assets >

Creating Hospitality Assets

An asset is a specific physical instance of a product. End users reserve assets, not products. An asset can be associated to a specific property, and multiple assets can be associated to a single product. For example, a product called Piano can have the following assets:

• Yamaha Piano at San Mateo property, Serial # 7896-0987
• Wurlitzer Piano at San Jose property, Serial # Z765-9876

NOTE:  An asset cannot be created unless a product for that asset has already been defined.

Optionally, preventive maintenance can be applied to an asset. For information about setting up and using preventive maintenance for an asset, see Siebel Field Service Guide.

This task is a step in Process of Setting Up Products and Assets.

To create an asset

1. From the application-level menu, choose Navigate > Site Map > Assets.
2. In the Assets list, create a new record, complete the fields, and save the record.
3. In the new record, click the link in the Asset # field.

   The Assets Components view is displayed.

4. Click the More Info tab and complete the fields.

   The following table describes some of the fields.

   Field	Comments
   Account	The account associated with this asset.
   Asset #	A unique number used to track the asset.
   Asset Tag	Identifier from the physical label on an asset.
   Installed	Defaults to the date the asset is entered.
   Original Cost	The original cost of the asset.
   Owner	The account to which the asset is assigned.
   Ownership	The kind of ownership; choices are Rented, Leased, Purchased, Financed, and Consigned.
   Part #	The part number for the asset. This field is automatically populated when a product is selected if the product had a value in this field when it was created.
   Product	The product with which the asset is associated.
   Property	The property where the asset is located.
   Serialized	Indicates whether or not the product is a serialized product. This field is read-only in the Assets screen.
   Serial #	The serial number of the asset.
   Status	Indicates the status for the asset, for example Available, Active, and so on.
   Qty	Quantity specified for the asset. Defaults to 1.

Defining Asset Inventory Display in the Function Space Diary

After you create asset records, you can define the method of display for the assets in the Function Space Diary using the Function Space Administration screen. For more information, see Defining Function Space and Asset Inventory Status Indicators.