Bookshelf v7.7: About the Accounting Event Check Report

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About the Accounting Event Check Report

The Event Manager can create a report based on the Event Check record that is used by the property's accounting department. The report reflects the line item records listed in the Event Checks Screen > Line Items (Accounting) view, which are transformed into an accounting version.

The report consists of sections that provide information about the account, a summary of the event check, and the event check's invoiced line items. Figure 14 shows a sample Accounting Event Checks Invoice report.

The top section of the report includes general administrative information on the account and the event check. Unlike the Guest Event Checks report, both external notes and internal notes that are created and associated to the event checks appear beneath the administrative section. If there are no associated notes, the section does not appear in the report.

The line item records are listed beneath the administrative section. Detailed information about the line item and its prices includes Item Name, Unit Price, Total Price, and Discount % or Discount Amounts.

Figure 14. Sample Accounting Event Check Report

The records are subtotaled, and other charges including taxes and service charges are applied to produce the Grand Total for the order. The report is an invoice used to track billing information associated with a particular order.

In addition to the rules used to generate the Event Check line items, another set of rules is applied to generate the Accounting Event Checks Report. The rules are:

Line Items are grouped by Product and then by Category Type.
Line Items with a $0 amount do not appear.
Line Items show the applied Tax and Service Charge information at the end of the line.
Line items show the applied Discount % or Discount Amount at the end of the line.

About the Accounting Event Check Report

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