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About Schedule of Events (SOE) Reports

Event managers generate and print a Schedule of Events (SOE) report before an event occurs. This report contains the list of functions and function line items that make up an event. The SOE report is an abbreviated version of the BEO report, but does not contain information for food, beverage, and setup requirements. However, it does provides a complete overview of functions and function line items required for an event.

The report has several sections that provide a summary of the property, order, and function details for the event.

The top section provides general information regarding the property and high-level quote details. The information is displayed for administrative purposes.

Figure 11 shows a sample SOE report. The Function records are listed beneath the administrative section. Essential function details listed include the Date of the Function, Start Time, End Time, Function Space, Setup Style, Function Type, Function Name, and Expected Number of Attendees.

Figure 11.  Sample SOE Report

The purpose of the SOE report is to communicate the list of functions as well as any associated function line items. A set of rules determines how the report line items are displayed:

• Functions are listed by Date and then by Start Time.
• Sub Functions appear in italics.
• Cancelled functions do not appear in the report.
• Functions Line Items that are of type Package, Split Package, and Menu do not appear in the report.
• The Print Line in SOE check box (flag) in the Function Line Item record must be selected for the line item to appear in the report.
• The Print Line in SOE flag is inherited from the Category record. If the Print Line SOE check box (flag) is selected in the Category record, then the Print Line In SOE flag for each Function Line Item associated with the category is selected by default.
• Function Line Items associated with a particular Function are listed by Type, and then by Service Start Time, and then are grouped by Category.

Related Topics

Validating the Print Line in SOE Flag

Generating and Printing the SOE Report

About Banquet Event Order (BEO) Reports

Generating and Printing a BEO Report

Generating and Printing the Quote Summary Report

Generating and Printing the Guest Event Check Report

Generating and Printing an Accounting Event Check Report