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Search Administration Overview

After installing Hummingbird SearchServer, and using Siebel Tools to perform any additional configuration tasks on the default setup, you administer your search indices. This chapter groups administration tasks into the order which follows.

Index Settings. These settings allow you to define settings which affect and enhance your searches. These settings allow to perform the following tasks:

• Create an index setting: To create a new index setting, you go to the Index Settings view. For more information, see Index Settings.
• Define your normalization strategy: This setting allows you to define your normalization strategy for your data. See Normalization Setting.
• Set the translation table: If you are using a code page database, this setting allows you to set the translation table that Hummingbird will apply to data obtained from the database. See Translation Table Setting.
• Work with the Hummingbird stop file: This setting allows you to maintain a system file which contains a list of words not to be indexed. This will increase the speed of your searches by eliminating common words from consideration. See Hummingbird Stop File Setting.
• Define the text reader: You use this setting when you are indexing external documents. The Hummingbird text readers allow you to access documents in most formats. See Text Reader Setting.
• Set the table language: This setting specifies the language the table is created in, which enables linguistic processing. See Table Language Setting.
• Access sample database index setting values: This topic lists the default values for the sample database. See Sample Database Index Setting Values.

Working With Indices. These topics detail tasks which affect the behavior of your indices. You define new indices in Siebel Tools. For information on defining new search indices, see The Search Index.

• Index and refresh your indices: You can manually index and refresh your indices from the Search Indices View. For information, see Working with Indices.
• Automate your index refresh process: This section includes information on automating the refresh process, as well as troubleshooting information. See Automating the Process of Refreshing Indices.
• Set up a workflow: For more information, see Setting Up Your Workflow Process to Run Periodically.
• Upload your index files to server database and file system: If you are supporting mobile client searches, you need to upload index files to the server database, and file system. See Uploading Index Files to the Server Database and File System.
• Allow mobile client machines to synchronize indices: This topic contains information on allowing downloading and synchronization of indices onto a mobile client. See Synchronizing Indices on the Mobile Web Client.

Working with Indices Under UNIX. These topics provide information on maintaining indices in a UNIX environment. These provide necessary information to:

• Create FTE and DID scripts. See Working with Indices Under UNIX.
• Execute scripts to create search indices. See Working with Indices Under UNIX.
• Refresh Indices. See Refreshing Indices Under UNIX.
• Work with Resolution Documents and Literature. See Working with Resolution Documents and Literature Under UNIX.
• Index external documents. See Indexing External Documents Under UNIX.
• Support mobile clients. See Supporting Mobile Clients Under UNIX.

Search Execution Settings. You define basic search properties in the Basic Settings screen and its associated views. These views allow you to perform the following tasks:

• Choose a character set. You can define the character set you will be supporting for your searches. If you are using a code page database, you define the character set type in this screen. See Character Set Execution Setting for details.
• Define the collation sequence setting. This setting allows you to specify the name of a collation function that is used to determine the ordering of character strings. See Collation Sequence Setting.
• Set the maximum time for search executions. See Max Exec Time Setting.
• Set the maximum number of rows searched. Defining the maximum number of rows searched on allows you to increase the speed of your searches. See Max Search Rows Setting.
• Set the server report time. This setting allows you to specify the maximum interval (in milliseconds) during which a SearchServer API function will be permitted to execute before returning control to the application. See Server Report Time Setting.
• Define the search term separator. You can define the default search term separator which will be inserted into search strings when none is provided by the user. For more information, see Search Term Separator Setting.

Advanced Search Execution Settings. This screen is where you access and define advanced search settings. Advanced Search is a separately licensed module. From this screen you can perform the following tasks:

• Define the exact match setting. With this setting you can turn on or off the word stemming feature. For more information, see Exact Match Setting.
• Set the Proximity search setting. With this setting you can define the default number of characters to be searched against between search terms. For more information, see Proximity Search Setting.
• Define the relevance method. Defining the retrieval model allows you to define how close a given document must be to a given query. See Relevance Method Setting.
• Define the term generator setting. Using this view allows you to make thesaurus settings. For more information, see Relevance Method Setting.
• Define the thesaurus file name. This setting allows you to modify the thesaurus file supplied with SearchServer or create your own source file using a text editor. See Thesaurus Filename Setting.
• Define the thesaurus option setting. This setting allows you to set the type of expansion performed when an end user specifies a thesaurus file name. For more information, see Thesaurus Option Setting.
• Set the Spell check setting. See Spell Check Setting.
• Show the title for external documents. If you are using Windows, this setting will allow you to display the title of documents in the search results window. For more information, see Show Title for External Documents Setting.
• Access sample database settings for Advanced Search Settings. See Sample Database Values for Advanced Search Settings.