Fundamentals > Working with Data > Common Record Tasks >

Changing Multiple Records

You may need to modify the same data in a number of records. Instead of repeatedly changing the same information in each record, you can change each affected record at once using the Change Records command. Figure 28 shows an example of the Change Records dialog box.

Figure 28.  Change Records Dialog Box

To change a set of records

  1. Navigate to the desired screen.
  2. Select the records you want to change by holding down CTRL on your keyboard and clicking each record.
  3. Click the menu button, and then click Change Records.

    4. The Change Records dialog box appears. You may change up to four fields at one time.

  4. From the Field drop-down list, select the field in which you want to change data.
  5. Enter the new data in the corresponding Value field.
  6. Repeat Step 4 and Step 5 until you have entered all of the information you want to substitute in your chosen fields.
  7. Click OK to apply the changes, or click Cancel to abort the changes.

 Fundamentals 
 Published: 14 August 2003