Managing Content

With the Web Parts product you can check in items, check out items, and also change an item's status. This section discusses the following tasks:

Viewing Checked-Out Content

Use this procedure to view your checked-out content:

Click the plus sign (+) next to the My Checked Out Content (Figure 3-7) icon in the Main Navigation Tree.

A list of content items that you have checked out is displayed.

Figure 3-7 My Checked Out Content Icon
Click the Checked Out icon (Figure 3-8) in front of an item name to display a menu for each item:

Figure 3-8 Checked Out Icon
Item Properties: Displays the Item Properties Screen where you can view metadata for the item.
- Check In: Displays the Content Check In Screen where you add specific details about the current check-in of the item.
- View with default viewer: Displays the Content Viewer Screen where you can view the item awaiting your action.
- Undo Checkout: Used to reset the item status so it is not checked out. A message is displayed indicating that the item is no longer checked out to the current user.
  
  Tip:
  Click the item name to view the item's properties.

Use this procedure to check out a content item:

Locate the item to be checked out by running a search and listing the item. See "Searching Stored Content" and "Executing a Saved Query" for details.
Click the document icon next to the item you want to check out from the Search Results part of the Main Page Search Section.
Select Check-Out from the displayed popup menu.

The content item name is displayed in the My Checked-Out Content Folder.

Follow these steps to remove the check-out status from a content item:

Click the Checked Out icon (Figure 3-9) in front of an item name in the My Checked-Out Content Folder.

Figure 3-9 Checked Out Icon
Select Undo Check-Out from the displayed popup menu.

The content item name is removed from the My Checked-Out Content Folder.