Enterprise Portal Content Management System Features
This chapter discusses PeopleSoft Enterprise Portal Content Management system features.
Enterprise Portal Content Management System Features
The Oracle PeopleSoft Enterprise Portal enables you to organize all your content-creation processes and their results. Content Management includes features to help you manage, create, and organize content, as well as manage crawling, approvals, versioning, multiple user access, and publication processes. The resulting content is ready and available for placement in various portal pagelets, including News Publications, Related Information, and Browsing Categorized Content.
The portal’s Content Management and Publication system includes the following types of features:
Managed Content: This feature enables you to organize content in folders, create content, and share content with other users.
The system offers a check-in checkout function, version controls to safeguard editions of content, and a submission and approval process that culminates in content and available for publishing to a wider portal audience.
Content Categorization: This feature enables you to access web server and file server content, or content management entries through a detailed categorization hierarchy.
The PeopleSoft Enterprise Portal uses a crawler to automatically populate the hierarchy.
News Publications: This feature enables you to organize approved content in multiple publications, which are viewable as pagelets on the portal.
Content can be imported from Managed Content folders or created within the publication feature itself. New content goes through a submittal process, which can include author and editor revisions, and can be published to a pagelet and removed according to specific dates.
Web Publishing: The content of any publication—including web magazines, employee handbooks, business procedures, newsletters, and customer surveys—can be maintained in its entirety in your PeopleSoft portal and dynamically deployed to your audience based on their roles within and outside your organization.
Open Content Services: This feature enables you to integrate third-party content management system content into the portal.
Content contributors, editors, approvers, and publishers can leverage the third-party content management facilities to create, edit, approve, and deploy content and to have the content metadata pushed to the PeopleSoft Enterprise Portal.
In addition to these features, the PeopleSoft Content Management system enables you to access and view managed content that is shared by other Enterprise Portal features. The following table describes these features:
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Content Management Feature |
Description |
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A Collaborative Workspace is a virtual team room, which is used to facilitate the completion of a project. A Collaborative Workspace can include modules such as discussion threads, a member directory, and documents to enable team members to collaborate online. See PeopleSoft Enterprise Portal 9.1 PeopleBook: Collaborative Workspaces. |
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Discussion Forum provides a platform where discussion groups can be created and participants can post topics and replies. Participants can monitor the groups to which they belong through the Discussion Forum pagelet on the homepage. |
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Manage Navigation provides an interface to the portal registry for tasks that are specific to the current site, based on site defaults. Authorized site administrators can manage their site's content and navigation without having access to the registry for other sites or to the default portal. |
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Menu Items are pages, websites, or files that are accessible from the navigation menu. The Menu Item Requests feature enables portal users to contribute information to their organization's intranet by submitting a menu item request for a file attachment, managed content, a website URL, or a PeopleSoft URL. See Managing Menu Item Requests Submitting and Editing Menu Item Requests. |
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The Pagelet Wizard supports the creation of pagelets from a wide variety of data sources. Supported data sources include PSQuery, general URL, Integration Broker, HTML, Managed Content (HTML or text), Navigation Collection, and Java. See Enterprise PeopleTools 8.50 PeopleBook: Internet Technology. |
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The Intelligent Context Manager enables a pagelet to be loaded with information based on the target page or transaction. The Related Information pagelet takes advantage of the Intelligent Context Manager. The content that is made available with this pagelet includes external URLs, menu items, and managed content. See Understanding PeopleSoft Enterprise Portal-Delivered Related Content Services. |
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The Action Items feature enables you to create and track action items, as well as collaborate with other users. Action items are assignments or tasks that are assigned to people across groups and require some sort of activity, monitoring, or event to take place before they can be considered complete. Items can be tracked through summary homepage pagelets and inquiry pages, as well as through email notification and calendar entries. |
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Community calendars provide a way for groups to share, organize, and communicate about events that pertain to their organization or group. Calendar membership can be assigned for users or roles and have different privileges including the ability to view, create, and edit the events for a calendar. Users can view calendars online in pagelets, the full-page view accessible from the pagelet, or the menu navigation. Community calendars can be accessed from portals, sites, and workspaces. |
While these features provide many possibilities for content management and publishing, they are based on a single foundation system and underlying technology—the PeopleSoft Enterprise Portal. Portal administrators identify where documents can be stored, how to divide and manage content management responsibilities, and how the user navigates the content management system.