Entry Status

Voucher Entry

Open

Deleted

Recycle

Postable

Match Status

Matching

To Be Matched

Exception

Manually Overridden

Manually Set to Credit Note

Matched

Match - Dispute

No Match

Approval Status

Voucher Approval

To Be Approved

Pending Approval

Approved

Denied

Budget Status

Budget Processor

(Budget checking)

Not Checked

Valid

Error

Document Tolerance Status

Document Tolerance Checking

Not Checked

Valid

Error

Post Status

Voucher Posting

Not Posted

Posted

Payment Status

Pay Cycle

Payment Selection subprocess

Not Selected

Selected for Payment

Payment Status

Pay Cycle

Payment Creation subprocess

Selected for Payment

Paid

Payment Post Status

Payment Posting

Not posted

Posted

Adjustments

Enter adjustment vouchers for credit or debit memos, or for relating one voucher to another. This style is also used for debit memo adjustment vouchers that are created by the Matching Application Engine process (AP_MATCH).

See Entering Adjustment Vouchers.

See Processing Debit Memo Adjustment Vouchers.

Journal Voucher

Enter vouchers for adjusting accounting entries.

See Entering Journal Vouchers.

Prepaid Voucher

Enter prepayments (down payments, progress payments, or deposits).

See Processing Prepayments.

Register Voucher

Accrue an individual voucher for which the expense distribution is not known or not yet approved.

See Entering Registered Vouchers.

Regular Voucher

Enter standard vouchers (this is the default setting). This style is also used to enter purchase order vouchers and vouchers that require matching to purchase orders and receiving documents.

Reversal voucher

Create a new voucher with reversal accounting entries and back out encumbrances.

See Entering Reversal Vouchers.

Single Payment Voucher

Enter a voucher for a one-time vendor without having to define the vendor in the system.

See Entering Single Payment Vouchers.

Template Voucher

Create a voucher that can be used as a template for generating regular vouchers that share voucher data.

See Entering Template Vouchers.

Third Party Voucher

Enter vouchers for charges other than merchandise charges, for example, freight-only vouchers.

See Entering Third-Party Vouchers.

Invoice Information

VCHR_EXPRESS1

Accounts Payable, Vouchers, Add/Update, Regular Entry, Invoice Information

Enter or view invoice information, including invoice header information, nonmerchandise charges, and voucher line and distribution information.

Vendor Lookup

VNDR_LOOKUP_WRK

Click the Advanced Vendor Search link on the Invoice Information page.

Enter search criteria to retrieve vendor address information.

Note. Selecting an address here does not automatically change the vendor location to any default location that is associated with the address. The system uses different defaults for the vendor location value. Change the default location value using the Location field on the Invoice Information page.

Contract Line Info

VCHR_LN_CNTRCT_SEC

Click the View Contract ID Line link on the Invoice Information page

View contract ID, line and release number information for recurring vouchers.

This link only appears for recurring vouchers.

Voucher Comments

VCHR_COMMENTS_TXT

Click the Comments link on the Invoice Information page.

Enter internal voucher comments.

Voucher Header Attachments

VCHRHDR_ATT_SEC

Click the Voucher link on the Invoice Information page.

View or attach documents related to the voucher.

Date Calculation

VCHR_DT_CALC_SBP

Click the Calc Basis Date link on the Invoice Information page.

(USF) Define the date calculation basis for U.S. federal prompt payment due date requirements and enable enforcement of valid reimbursable periods for project-related vouchers.

Search Audit Logs

FS_AUDITLOG_SEARCH

Click the View Audit Logs link on the Invoice Information page.

Search for and view audit logs.

Payment Terms

VCHR_TERMS_EXP

Click the Transfer to Pay Terms Detail button on the Invoice Information page.

View or change the default payment and discount terms for the voucher.

Freight Charges

VCHR_FRGHT_SEC

Enter a freight amount and click the Transfer to Freight Detail button on the Invoice Information page.

Allocate the freight charges for the voucher at a more detailed level.

Miscellaneous Charges

VCHR_MISC_SEC

Enter a miscellaneous charge amount and click the Transfer to Misc Chrgs Detail (transfer to miscellaneous charges detail) button on the Invoice Information page.

Allocate the miscellaneous charges for the voucher at a more detailed level.

Sales Tax Charges

VCHR_SALETX_SEC

Enter a sales tax amount and click the Transfer to Sales Tax Detail button on the Invoice Information page.

Allocate the sales tax amount at a more detailed level.

Use Tax Charges

VCHR_USETAX_SEC

Click the Transfer to Use Tax Detail button on the Invoice Information page.

Specify the use tax to apply to this voucher.

Non Merchandise Charges Summary Information

VCHR_LINE_MISC_CHG

Click the Non Merchandise Summary link on the Invoice Information page.

View the miscellaneous amounts that are allocated to each voucher line. On this page, you can also change the allocation for a particular voucher.

Sales/Use Tax Summary

AP_SUT_SUMM_PG

Click the Sales/Use Tax Summary link on the Invoice Information page.

Review the sales and use tax information for all the voucher lines, and if applicable, modify tax information.

Session Defaults

AP_SESSN_DFLT_SEC

Click the Session Defaults link on the Invoice Information page.

Enter voucher defaults for an ad hoc session, or use an existing available session default. These defaults override the values that the system applies using the PeopleSoft Payables control hierarchy.

Invoice VAT Summary Information

VCHR_VAT_SM_EXP

Click the VAT Summary link on the Invoice Information page.

Review the VAT amounts summarized by VAT rate. This page provides a preliminary view of the VAT calculations based on the parameters that have been supplied by default (or have been manually updated), as well as the amounts that are entered. You can also link from this page to the VAT header, line, and distribution line defaults pages.

Invoice Header VAT Information

VCHR_VAT_HD_EXP

Click the VAT Summary link on the Invoice Information page.

Click the Transfer to VAT Header link on the Invoice VAT Summary Information page.

Review and, if applicable, override the voucher's VAT settings.

Invoice Line VAT Information

VCHR_LINE_VAT_SEC1

Click the Invoice Line VAT link in the Distribution Lines scroll area on the Invoice Information page.

Review and, if applicable, override VAT defaults for the distribution line.

Voucher Distribution Line VAT Information

DISTRIB_LN_VAT_SEC

Click the VAT link on the VAT tab in the Distribution Lines scroll area on the Invoice Information page.

Review and, if applicable, override VAT defaults for the distribution line.

View Source PO/Receiver Information

VCHR_PO_INFO

Click the Purchase Order & Receiver Info link in the Invoice Lines group box on the Invoice Information page.

View references to purchase orders and receivers. View any comments that are associated with the purchase order or receiver header or line from which the voucher and voucher line information have been copied.

Associate Receiver

VCHR_RECV_MTCH

Click the Associate Receiver(s) link in the Invoice Lines group box on the Invoice Information page.

Edit any of the receiver lines that are associated with the voucher line and delete a receiver line.

Associate Receiver Lines

RECEIVER_LOOKUP

Click the Associate Receiver Lines link on the Associate Receiver page.

Manually associate receiver lines with the voucher line for matching.

Invoice Line Tax Information

VCHR_LINE_TAX

Click the Sales/Use Tax link in the Invoice Lines group box on the Invoice Information page.

Review and, if applicable, override tax settings for the voucher line.

GeoCodes and Addresses

VCHR_LINE_TXGEO

Click the Override Tax Location link on the Invoice Line Tax Information page.

Define a new tax location for vouchers. (Taxware or Vertex users only.)

Related Content

Click and choose a link to view information related to this vendor and business unit combination. The system displays information from today's date to one year prior, allowing you to see at a glance information in a graphical format. You can expand the viewing area by clicking on the box above the frame and dragging it up. You can also close the viewing area by clicking the X in the upper right corner of the viewing area. Information available for viewing is:

• Match Exceptions: Displays totals for vouchers that are in a match exception for this vendor and business unit combination.

• Prepayment Pending: Displays the total prepayments that are pending for this vendor and business unit combination.

• Recycled Vouchers: Displays the total vouchers that are in a recycled status for this vendor and business unit combination.

Invoice Number

Enter the invoice number or some other control number from the voucher's supporting document. The system uses this number as a reference for duplicate invoice checking if you have selected it to be one of your match criteria.

Note. For evaluated receipt settlement (ERS) vouchers that were built by the Voucher Build process, the invoice number is appended with the ERS invoice sequence number suffix.

Invoice Date

Enter the date that the invoice is entered into the system. It is usually the current date.

Accounting Date

Displays the accounting control date, which is based on the settings that are defined in the PeopleSoft Payables default hierarchy. You can override it here on the voucher.

Changing this date also changes the VAT declaration date on the Invoice Header VAT Information page if the declaration point is Accounting Date.

Note. If Current Date is selected as the accounting date option in the PeopleSoft Payables hierarchy, and the current date is not in an open PeopleSoft General Ledger period, the system uses the first available date in an open PeopleSoft General Ledger period as the accounting date.

Tax Exempt

Select if you want to override the default sales and use tax setup for this voucher and make it exempt from taxation.

Print Invoice

Click to create the invoice in a PDF file format. The system opens a new window where you can view and print the invoice.

Calculate (calculate on-demand balancing)

Click to perform on-demand balancing calculations and check whether the voucher is in or out of balance. The system displays an amount of 0.00 in the Difference field when the voucher is in balance.

Vendor and Name

Select the vendor by entering the vendor ID or short name.

After you press Tab to exit either field, the system retrieves and populates the voucher with the full vendor name, primary address, default location information, and payment terms. In addition, the system uses default information from the vendor table in conjunction with information from other default levels (business unit, origin, and control group) to determine how the system processes this voucher.

Note. If financial sanctions validation is enabled and the vendor has a financial sanctions status of Review or Blocked, the system displays a warning message that the vendor that is selected is currently under financial sanctions review. You can proceed with adding or updating the voucher for this vendor.

Location

Override the default location by selecting a new location. The vendor location controls much of the default voucher processing.

Address

Override the default address by selecting a new address.

Advanced Vendor Search

Click to search for vendors using partial names and wildcard symbols.

Note. If you find that the referenced vendor does not exist on the vendor table and you want to add the vendor, you do not have to cancel the voucher on which you are working. Access the Vendor Search page by clicking the vendor link and then clicking the Add Vendor button. This takes you to the Vendor Information component, enabling you to add the vendor to the system. After saving the new vendor, close the newly opened browser session to return to the Vendor Search page. When you are back on the Vendor Search page, select the new vendor.

Control Group

Select a control group for the voucher if applicable. The default is the earliest assigned group for the business unit and user ID. If no groups are assigned for your user ID, the Group field does not appear.

Miscellaneous Freight, and Sales Tax

Enter any miscellaneous charge amount, freight amount, or sales tax amount. To allocate these charges at a more detailed level, click the icons next to these fields to access detail pages (the Miscellaneous Charges, Freight Charges, and Sales Tax Charges pages).

You should enter any amounts on the voucher page first before accessing the detail page. When you save the voucher, the system allocates the charges that you enter to the voucher lines based on the defaults that you set in the Procurement Control (BUS_UNIT_INTFC2) component for the PeopleSoft Payables business unit.

Note. If you override the default tax information on the Invoice Line Tax Information page and then change the sales tax amount in this field, the overridden tax information will revert to the default. Enter a tax amount here before you update any tax information on the Invoice Line Tax Information page.

See Entering Nonmerchandise Charge Details.

See (IND) Processing Excise Duty, Sales Tax, VAT, and Customs Duty for India in PeopleSoft Payables.

Transfer to Misc Chrgs Detail (transfer to miscellaneous charges detail page)

Click to access the Miscellaneous Charges page and define miscellaneous charges.

Transfer to Freight Detail

Click to access the Freight Charges page and define freight charges.

Transfer to Sales Tax Detail

Click to access the Sales Tax Charges page and define sales tax charges.

Use Tax

Displays the calculated use tax. The system calculates the use tax either from:

• A use tax code that is entered on the Invoice Line Tax Information page.

• The difference between the sales tax that is entered on the voucher header and the sales tax that is entered or calculated for the voucher lines if the voucher lines are tax applicable but the header sales tax amount is less than the total for the lines.

Click the Transfer to Use Tax Detail icon to access the Use Tax Charges page, where you can specify how to allocate the use tax charges.

See Entering Nonmerchandise Charge Details.

See Entering Voucher Line Tax Information.

Transfer to Use Tax Detail

Click to access the Use Tax Charges page and define prorated or nonprorated use tax charges.

Transfer to VAT Header

Click to access the Invoice Header VAT Information page and define VAT default information for this voucher.

Total and Currency

Enter the full amount of the voucher, including merchandise and service amounts (entered on the voucher lines), freight, and tax. Enter the gross amount to ensure balancing between the voucher header and voucher lines. You can enter gross amounts only up to the limit that is specified on your PeopleSoft Payables user profile.

Difference

Displays the amount that you are currently out of balance. To arrive at this figure, the system compares the sum of the invoice lines plus the applicable charge amounts and the entered gross amount.

Pay Terms

Select the payment terms. These terms are supplied from the PeopleSoft Payables default hierarchy. Click the Transfer to Pay Terms Detail button to access the Payment Terms page, where you can override the defaults or change associated information.

Basis Date Type

Displays the basis date type which controls the basis date on which the payment terms are based. You can override the basis date type on the Payment Terms page.

(USF) Pay Schedule

Indicate a federal payment schedule type for this voucher. The system uses this information to group this voucher with others and assign it to the appropriate payment schedule. Select from:

• Manual

• Other

• Transport (transportation)

See (USF) Processing PeopleSoft Payables for U.S. Federal Agencies.

Non Merchandise Summary

Click to access the Non Merchandise Charges Summary Information page, where you can view the miscellaneous amount that is allocated to each voucher line for each charge code. This page is useful only after you enter or copy voucher line information.

Session Defaults

Click to access the Session Defaults page, where you can select existing available session defaults or set ad hoc default values for all of the invoices that you enter in the current session. These defaults override the defaults that the system applies using the PeopleSoft Payables control hierarchy.

(USF) Calc Basis Date

Click to access the Date Calculation page, where you can enter information that enables you to schedule the payment for this voucher on a U.S. federal prompt payment basis. You can also use the Date Calculation page to enable enforcement of valid reimbursable periods for project-related vouchers.

See Applying Prompt Payment Protocols.

See Enforcing Valid Reimbursable Periods for Project-Related Vouchers.

Attachments (n)

Click to add or view attachments related to this voucher.

The system displays the number of attachments attached to the voucher. If no attachment is attached, the system displays (0).

If you have enabled the Approval Framework, you can decide if you want to allow approvers to view the attachments on this page.

Comments (n)

Click to enter comments for a voucher to explain payment schedules, issues with the vendor, or anything else that you need to document the invoice. Any comments that you enter in this field are meant for your reference only. You can enter up to 254 characters for a comment. If you exceed 254 characters, the system displays a warning message that it can save only 254 characters and truncates the message.

The system displays the number of comments attached to the voucher. If no comment is attached, the system displays (0).

Warning! For claim vouchers, the system populates this field with identification information that is necessary for processing. Do not edit or delete any existing information in this field.

Approval History

Click this link to access the Approval History page and view the approval history for the voucher.

Note. This link is only available for vouchers that are submitted for approval in the Approval Framework.

View Audit Logs

Click to access the Search Audit Logs page and view audits associated with this voucher.

Note. This link is only available if you enable audit logs. Information displayed depends on the events selected for auditing.

Submit for Approval

Click to submit the voucher for approval.

Note. This button only appears if the voucher is enable for approvals in the Approval Framework.

Sales/Use Tax Summary

Click to access the Sales/Use Tax Summary page, where you can review and modify, if applicable, the SUT information for all the voucher lines.

Related Voucher

Journal vouchers only.

Use this field to associate the journal voucher with the voucher for which you are correcting accounting entries.

Click the Finalize Document icon to finalize the predecessor PO. This icon also appears in the Invoice Lines group box as the Finalize Line icon, which you can click to finalize the predecessor PO line.

Click the Undo Finalize icon to undo the finalization of the predecessor PO. This icon also appears in the Invoice Lines group box as the Undo Finalize Line icon, which you can click to undo finalization of the predecessor PO line.

See Performing Partial and Final Liquidations.

Dispatch Method

Debit memo adjustment vouchers only.

Select a dispatch method for this debit memo adjustment voucher. This field is available only if the voucher style is Adjustment and the voucher source is Match Adjustment. You can override the dispatch method that is defined in the Debit Memo Options collapsible region on the Vendor Information - Payables Options page. Values include Blank, EDI/XML, Email, Fax, Phone, and Print.

See Processing Debit Memo Adjustment Vouchers.

See Specifying Debit Memo Options.

VAT Amount (value-added tax amount)

If this is a VAT-applicable voucher that is subject to exclusive VAT, enter the gross VAT amount. Click the Transfer to VAT Header icon to access the Invoice Header VAT Information page if you need to review and override the voucher's default VAT settings. When you click this icon, the system retrieves the VAT defaults based on your VAT setup and entered vendor and vendor location information.

Note. If your voucher is in a VAT environment and you do not enter any of the VAT pages for your voucher before saving it, the process to retrieve the VAT defaults is triggered automatically at save time.

See Entering Online Vouchers With VAT.

Document Sequencing

Click to access the Document Sequence page, where you can view or override the document sequencing settings. This link appears only if you have implemented document sequencing.

See Processing Document Sequencing in PeopleSoft Payables.

Withholding

Click to access the Withholding Information page, where you can view or override the default withholding details for the voucher. This link appears only if the voucher is associated with a vendor that is set up for withholding. If you are adding a voucher and enter the vendor on this page rather than the add search page, the link appears when you press Tab to move out of the Vendor field.

See Reviewing and Entering Withholding Information for Vouchers.

VAT Summary

Click to access the Invoice VAT Summary Information page, where you can view the calculated VAT totals for the invoice by VAT code.

You can also link from the Invoice VAT Summary Information page to the VAT default pages if you need to review or override VAT defaults for the voucher.

Note. If the voucher is in a VAT environment and you do not enter any of the VAT default pages for the voucher before you save it, the process to retrieve VAT defaults is triggered automatically at save time.

See Reviewing VAT Summary Information for a Voucher.

PO Unit (PeopleSoft Purchasing business unit) and PO Number

If you want to copy all of the lines from a purchase order into the voucher, enter the PeopleSoft Purchasing business unit and the PO ID for the purchase order that you want to copy. Then click the Copy PO (copy purchase order) button.

This option is available only if you are creating a regular voucher, template voucher, or third-party voucher.

Important! When copying a purchase order into a voucher, do not begin by entering nonmerchandise and tax-exempt information on the add search page. Use the Copy PO button to ensure that the system provides these amounts by default to the appropriate fields.

Voucher ID

If you want to copy all of the lines from another voucher into the voucher, enter the voucher ID number that you want to copy. Then click the Copy to Voucher button.

To copy individual voucher lines, enter a vendor and click the Copy from Worksheet link.

This option is available only if you are creating an adjustment or third-party voucher.

Voucher to be Reversed

If you want to reverse a voucher, select the voucher ID number of the voucher you want to reverse, and click the Copy to Voucher button. The system copies all information that is related to the selected voucher (such as voucher lines, distribution lines, freight, miscellaneous charges, and sales tax, and VAT information) into the reversal voucher.

This option is available only if you are creating a reversal voucher.

Reverse Remaining Vchr Balance (reverse remaining voucher balance)

Select to reverse only the unpaid voucher balance.

This option is available only if you are creating a reversal voucher.

Adjust PO/Restore Encumbrance (adjust purchase order/restore encumbrance)

Select to restore the encumbrance and to adjust the purchase order matched quantity or amount.

This option is available only if you are creating a reversal voucher, and if the related purchase order has not been reconciled.

If the related purchase order on the voucher line has been reconciled, this check box is deselected and unavailable for entry on the voucher line of the Invoice Information page.

Copy From

If you want to search for individual source documents to copy, to select a range of source documents, or to review individual source documents, select one of the values in this field to access the appropriate Copy Worksheet:

• Non PO Receipt

• None

• PO Receipt

• Purchase Order Only

• Template

• Voucher

See Copying Source Documents to Create Vouchers Online.

Distribute by

Select a distribution method:

Amount: You must enter the merchandise extended amount for the voucher line. You can also enter the quantity, unit price, and unit of measure (UOM) on the voucher line and a quantity on the distribution line for informational purposes only.

If you change the value in the merchandise Extended Amount field, the Unit Price field is recalculated.

Note. Any changes in the extended amount will be reflected in the distribution. The system adjusts the distribution line that has the maximum distribution line number. If you reduce the amount below the original PO amount, then the only adjustment is to set the amount to zero on the distribution line that has the maximum distribution line number. In this case, you must still adjust the distribution amounts so that they tie back to the voucher line amount. In addition, any change to the merchandise amount will be accompanied by a corresponding change to unit price. If the original distribution method on the purchase order was quantity and you change the method to amount, then the distribution as well as the voucher line information remains unchanged. Even under the amount distribution method, the voucher line quantity should equal the sum of the distribution line quantity. If they are not equal, then an error message is issued.

Quantity: The system calculates the merchandise amount on the invoice lines and distribution lines based on the quantity and unit price. You must enter the quantity, unit price, and UOM. The Extended Amount field is not available for entry.

Select the Force Price option if you want to force the unit price based on the entered merchandise amount. This option is described subsequently.

Note. If you change voucher line quantity, the system does not adjust the distribution lines in response. Therefore, if you change the voucher line quantity, you must adjust the corresponding distribution level quantity. A validation exists to check whether the voucher line quantity is equal to the sum of distribution quantities. In addition, if you change the quantity on the copy worksheet (either PO or receiver), then the changed quantity is copied onto the voucher line, whereas the distribution still retains the original PO quantity. You should manually adjust the distribution quantity such that the sum of the distribution quantity equals the voucher line quantity. If the original distribution method on the purchase order was amount and if you change the method to quantity, then the system recalculates the distribution amounts using the quantity on the distribution line and the unit price on the voucher line. An option also exists of forcing the price that is available under this method. Selecting this option will force the system to calculate the price based on the extended amount. When you select this option, the unit price field is not available.

SpeedChart

Enter a SpeedChart. When you press Tab to move out of the edit box, prorated amounts and distribution ChartFields appear on the voucher distribution lines. If the SpeedChart was defined with no proration percentages, you must enter the distribution amounts yourself.

SpeedChart is not available on the reversal or prepaid voucher, as these voucher styles do not enable you to add voucher lines.

See Defining SpeedCharts.

Work Order Resources

If the invoice line is for a Work Order Management external resource, use these fields to enter the actual resource procurement cost. You then transfer the information back to Work Order Management to help determine the actual cost.

These fields appear only if your organization has installed the Work Order component in PeopleSoft Maintenance Management. If the system populates these fields with data that is copied from a purchase order, you cannot edit the information.

Important! If you are creating a non-purchase order voucher for items that are already entered in the Inventory application, do not enter work order information here. Doing so creates a duplicate charge situation, because PeopleSoft Payables and Inventory individually send work order charges for the same item to Work Order Management.

If you create new (that is, not already entered in Inventory) non-purchase order vouchers that are associated with a work order, you can choose to distribute the invoice line by quantity or amount, but you must specify values for the Quantity, UOM (unit of measure), and Unit Price fields on the related invoice lines.

Maintenance Work Order

Select the specific work order for the invoice line.

Task Number

Select a work order task for the invoice line. Available tasks depend on the selected maintenance work order.

Resource Type

Select Labor, Material, or Tools.

Resource Line No (resource line number)

Select a specific resource line number for this invoice line. Available resource line numbers depend on the selected resource type.

Item

Enter an item ID reference code and a line item description of up to 30 characters. If you also have PeopleSoft Purchasing installed, you can use an existing item from the PeopleSoft Purchasing item table. When you press Tab to move out of this field, the system populates the Description field with the associated description.

Related Voucher

For reversal and adjustment vouchers, displays the voucher ID of the voucher line that is being reversed or adjusted.

Use One Asset ID

Select to override all assets on the voucher line to use the same asset ID.

Selecting this option causes the system to update all of the asset IDs for all asset-applicable distribution lines under the voucher line to NEXT, each sequence number to 1, and the profile ID to the profile ID of the first distribution line.

You can override these values on individual distribution lines.

See Adding and Maintaining Assets.

Force Price

Select if you want to force a change to the unit price to achieve the entered extended amount. Use when the sum of the merchandise amounts on the distribution lines does not match, usually because of rounding. Selecting Force Price enables you to change the extended amount and have the unit price recalculated to achieve that extended amount.

Note. This check box is available only if you are distributing by quantity and copying from either a purchase order or a receiver. You must refresh the page to enable the Force Price check box.

Override PO Pct (override purchase order percentage)

Click this button to override the purchase order percentages. After clicking the button, the Percentage column becomes available for edit. The totals entered must equal 100. Once reallocated, click the Allocate by Pct button to reallocate the expenses.

This button only appears for vouchers created from purchase orders or receipts.

Allocate by Pct (allocate by percentage)

Click this button to reallocate the voucher line's quantity and amount over the distributions by the percentage copied forward from the purchase order.

This button only appears for vouchers created from purchase orders or receipts.

Sales/Use Tax

Click to access the Invoice Line Tax Information page, where you can override the default tax settings for the voucher line.

Purchase Order & Receiver Info (purchase order and receiver information)

Click to access the View Source PO/Receiver Information page, where you can view information about the source purchase order or receiver, including comments of various types, including header, line, and ship-to comments. This link appears only if you have PeopleSoft Purchasing installed on the same database.

Associate Receiver(s)

Click to access the Associate Receiver page and Associate Receiver Lines page, where you can manually associate individual receivers with the voucher line for three-way matching. This link is active only if you have copied purchase order or receiver information onto the voucher using the Copy Worksheet Option field and the purchase order requires matching, or if the vendor is set up for receipt-only matching.

See Running the Matching Process.

Invoice Line VAT or VAT and Intrastat

Click to access the Invoice Line VAT Information page if you need to review and override the default VAT and Intrastat settings for the voucher line. The VAT and Intrastat link appears only on VAT-applicable adjustment vouchers.

Note. If your voucher is in a VAT environment and you do not enter any of the VAT pages for your voucher before saving it, the VAT default process is triggered automatically at save time.

See Reviewing and Overriding Voucher Line VAT Defaults.

View Contract ID Line

Click to access the Contract Line Info page and view the contract ID, contract line and release number.

Note. This link is only available for vouchers with a contract ID value.

Copy Down

Select the check box on a distribution line and click the Insert Row button to copy that line's general ledger business unit and ChartField values to new distribution lines. If multiple distribution lines are selected, the system will issue a warning and arbitrarily select the ChartField values from one of the selected lines to populate the new lines. If no line is selected, only the default general ledger business unit will be populated.

PO Percent

This field appears only if the voucher was created by copying a purchase order into the voucher.

Percent

If the user removes distributions or reallocates the distribution amounts, the Percent column will update with the changes to reflect the actual percentage (Distribution Amount / Line Amount).

Note. This field appears only if the voucher was created by copying a purchase order into the voucher.

Merchandise Amt (merchandise amount)

Enter the amount that you want to charge to the ChartField values that follow. The total of all amounts that you enter on the distribution lines for a voucher line must equal the merchandise amount on the parent voucher line. An error message appears if an imbalance occurs.

Quantity

Enter the number of units purchased that should be associated with the distribution line. This field is required if you are distributing by quantity. It is optional if you are distributing by amount. If you have entered a quantity on the voucher line, the total of all quantities entered on the distribution lines for that voucher line must equal the quantity on the parent voucher line. If you are entering a voucher line for a fixed asset that you will send to PeopleSoft Asset Management, you must enter a quantity for the asset.

GL Unit (general ledger business unit)

Identifies the general ledger business unit that will be charged with the expense that is coded on the distribution line.

The default value is the general ledger business unit of the PeopleSoft Payables business unit under which the voucher is being entered. If you change the value to charge a different PeopleSoft General Ledger business unit, the system creates interunit accounting entries. This occurs during voucher and payment posting. In this case, ChartField validation occurs based on the ChartFields of the PeopleSoft General Ledger business unit.

Note. When you enter interunit vouchers on the Invoice Information page, the value for the Budget Status field on the Voucher Summary page changes from Valid to Not Budget Checked. You must run the budget checking process to reset the status to Valid to make the voucher eligible for posting during voucher post.

Entry Event

Enter the entry event code for the voucher if applicable. The system displays this field if you have enabled entry events.

See Processing Vouchers, Payments, and Cash Clearing Transactions with Entry Events.

See Using Entry Events in PeopleSoft Payables.

Account

Enter an account. When you save the voucher, the system validates the account that you enter along with any other ChartField values. If the account that you select has been set up as a statistical account, the Amount and Quantity fields on the invoice line become inactive and any values that you may have already entered are deleted.

If the Installation option is enabled, the Altacct (alternate account) field appears next to the Account field in the grid.

OpenItem

If the account that you enter has been set up as an OpenItem account, you must enter an open item reference.

Select a reference by prompting. If you enter a reference for an account that is not an open item account, an error message appears when you attempt to save the voucher. You must remove the invalid reference before you can save the voucher.

See Using OpenItem Accounting in PeopleSoft Payables.

Project ID

Enter a project identifier. This field appears if you do not have PeopleSoft Project Costing installed on your database.

Budget Date

Displays the budget date of the distribution line if the Commitment Control feature is enabled. You define which field the system uses for the budget date on a voucher in the Source Transactions component when you set up the Commitment Control feature in PeopleSoft General Ledger. You can also specify at the installation options whether the default budget date is the accounting date of the voucher or of the predecessor document (purchase order).

See Setting Up Commitment Control Source Transaction Types.

See Defining Options for Installed PeopleSoft Applications.

Affiliate

If the vendor is an interunit vendor, this field is not editable and the affiliate code appears by default.

GL Unit (general ledger business unit) and Currency

Identifies the general ledger business unit that is charged with the expense that is coded on the distribution line, as well as the currency in which it will be charged.

Exchange Rate

Appears automatically based on the default rate type from the market rate tables. You can override this value on the Voucher Attributes page. This field appears only when the distribution general ledger business unit is different from the voucher's general ledger business unit, or when the voucher is saved.

Asset

Select to enter asset information for the distribution line. All the fields on this tab become active when you select the Asset check box.

Business Unit (PeopleSoft Asset Management business unit) and Profile ID

Enter a business unit and a profile ID to indicate that the distribution line is related to an asset. These fields are required.

Note. You cannot assign the same asset ID to different profile IDs.

After the voucher has been sent to PeopleSoft Asset Management, you cannot change the PeopleSoft Asset Management business unit or Profile ID fields unless you unpost the voucher.

Asset ID

Enter an asset ID. Otherwise, the field value NEXT appears by default. This value indicates that the next asset ID value in the PeopleSoft Asset Management system is assigned automatically. When you accept NEXT as the default, you can use the Sequence Number field to make more than one distribution line share the same automatically incremented asset ID.

The system validates that a unique asset ID has only one profile ID associated with it for a given voucher line.

Note. You cannot perform asset transfers in PeopleSoft Payables. You can make ChartField changes in PeopleSoft Payables, but you must also have your asset manager make a corresponding change in the appropriate PeopleSoft Asset Management page.

Sequence Number

If you have accepted the default asset ID value of NEXT, you can enter a sequence number to indicate an asset grouping of voucher distribution lines.

If the asset ID is NEXT, you can enter any numeric value in this field. The unique combination of NEXT in the Asset ID field and the sequence number that you enter here cause a unique asset ID to be generated when the information is processed by PeopleSoft Asset Management.

For example, if you have four distribution lines for assets that you want to assign to two separate asset IDs, you can specify an asset ID of NEXT and a sequence number of 1 for the first two lines and an asset ID of NEXT and a sequence number of 2 for the next two. Each group of two lines is assigned its own asset ID number.

Leave this field blank if you entered a known asset ID. If the asset ID is NEXT and the Sequence Number field is blank, the system generates a unique number.

If you selected the Use One Asset ID check box for the voucher line, the system populates the Asset ID field with NEXT and the Sequence Number field with 1 for each asset-applicable distribution line, and causes PeopleSoft Asset Management to assign all distribution lines to the same asset ID.

Cost Type

Select the cost type for the asset. Values are:

A: Allowance for ADV depreciation.

C: Cost type.

G: Grant reimbursements.

I: Impairment loss.

M: Margin.

P: Scrap on asset.

R: Revaluation.

S: Sale of assets.

V: Reserve for ADV depreciation.

W: Depreciation write-off.

X: Revaluation reversal.

Y: Impairment reversal.

Prorate

The charge code appears based on the defaults that you have set on the Procurement Control - Non-Merch Charges page. If the default is to prorate the freight, the Prorate check box is selected. This field is unavailable for entry.

Charge Type

Select a charge code for each miscellaneous charge amount that you add. You define these codes on the Misc Charge/Landed Cost Defn page and set up the default charge codes for the PeopleSoft Payables business unit on the Procurement Control - Non-Merch Charges page.

If you select a nonprorate charge code, the system uses the allocation option that you selected on the Procurement Control - Non-Merch Charges page to either allocate the charge to the distribution line or expense it to the header.

Account and other ChartFields

If you add a prorated charge code, no ChartFields appear on this page.

If you add a nonprorated charge code and allocate the charge, the system requires an account. The value appears by default from the Accounting Entry Template. You can override the account.

If you are expensing, the account and other ChartField values appear by default based on the inheritance rules. You cannot modify balanced ChartFields.

Line Match Option

Select a matching option for the line:

Full Match: Requires matching.

No Match: Does not require matching.

PO/Receipt Header Comments and PO/Receipt Line Comments

Use these group boxes to view any comments that are associated with the purchase order or receiver line from which the voucher line information has been copied. The original comments were entered with the purchase order or receiver in PeopleSoft Purchasing. The Comment Type field indicates whether the comment is a ship-to comment, PO header comment, and so forth.

Send to Vendor

Indicates whether this comment has been sent to the merchandise vendor through PO Dispatch.

Recv Dt Opt (receiver date option) and Recv Date (receiver date)

You can further narrow your search by selecting from the following values and then specifying a receiver date:

<=: The system searches for receivers that are dated before or on the date that is specified in the Recv Date field.

=: The system searches for receivers with a date that is equal to the date that is specified in the Recv Date field.

>=: The system searches for receivers that are dated after or on the date that is specified in the Recv Date field.

No Date: The date of the receiver is not included in the search. This is the default setting.

Search

When you have entered the search criteria, click this button and the system returns all receivers that are related to the specified search criteria and the purchase order on the voucher line.

Select

Select the receiver or receivers that you want to associate with the voucher line, and click OK. The system associates the selected receiver or receivers' details with the voucher to be used when matching the voucher.

Click to access the Invoice Line Tax Information page to review detailed tax information for this voucher line.

SUT Apply (apply sales and use tax)

Indicates the tax that applies to the tax destination. Values are:

Direct Pay: Select if you do not want sales tax calculated. The system treats a direct pay line as a use tax line, except that it uses a different value for tax applicability.

Item is Exempt: Select if the line is exempt from sales and use tax.

Purchaser is Exonerated: Select if the purchaser does not have to pay sales or use tax.

Sales Tax Appl (sales tax applicable): Select to calculate and apply sales tax to the line. Enter the gross sales tax amount on the voucher header.

Use Tax Appl (use tax applicable): Select to calculate and apply use tax to the line. Do not enter the tax amount on the voucher header.

Ultimate Use Code

Enter an ultimate use code to override the default tax rate for a line.

Tax Code SUT (sales and use tax code)

Enter the tax code for the line. A tax code consists of a group of tax authorities. For example, if a certain locality has a city tax, county tax, and state tax, you can create three tax authorities and group them into a single tax code.

Sales/Use Tax Destination

Indicates the location for which a sales or use tax is applicable. This value is defined as a ship to location, but it does not have to be the same as the ship to location that is defined in the PeopleSoft Payables control hierarchy.

Sales/Use Tax Applicability

Indicates the tax that applies to the tax destination. Values are:

Direct Pay: The system handles a direct pay line as a use tax line, except that it uses a different value for tax applicability.

Exempt: The line is exempt from sales tax.

Exonerated: The purchaser is exonerated from sales tax.

Sales Tax: Apply sales tax. Enter the gross sales tax amount on the voucher header.

Note. If you copy a single purchase order line that has use tax applicability, and you enter sales tax on the voucher header, the system automatically changes the tax applicability for that voucher line to sales tax.

Use Tax: Apply use tax. Do not enter the tax amount on the voucher header.

Note. If you copy purchase order lines with sales tax applicability, and you do not enter sales tax on the voucher header, the system automatically changes the tax applicability for those voucher lines to use tax.

Ultimate Use Code

Enter a code to override the default tax rate that is based on the ship to location. This field is available for entry only if an ultimate use code is defined for the ship to location on the Ship To Sales/Use Tax Default page.

See Defining Ultimate Use Codes.

Tax Code SUT (sales and use tax code)

Enter the tax code that applies to this voucher line. A tax code consists of a group of tax authorities. The tax code that is supplied by default here depends on a number of factors.

See Understanding PeopleSoft-Only Sales and Use Tax Processing.

Include Misc Charges (include miscellaneous charges)

Select to indicate that any additional charges must be taxed and added to the net-extended amount before the system calculates SUT.

Include Discount

Select to have the system calculate any applicable discount and subtract it from the net-extended amount before calculating SUT.

Note. If the discount is lost, the system does not automatically recalculate and adjust any tax amounts.

Include Freight

Select to indicate that any freight amount must be taxed and added to the net-extended amount before the system calculates SUT.

Include VAT

Select to indicate that any VAT amount must be taxed and added to the net-extended amount before the system calculates SUT.

Available Session Defaults

Select an existing session default to use in the current session. When you select an option, the system supplies the predefined default attributes and the Apply button is activated.

Note. You can use the predefined attributes or modify them. However, if you modify the attributes, they are available only for the current session. To retain these attributes, you must use the Session Defaults page. Select Set Up Financials/Supply Chain, Product Related, Procurement Options, Vouchers, Session Defaults.

Apply

Click to apply the predefined session default attributes in your current session. This button is active if you select an available session default.

Ad Hoc

Enter default attributes. and then click the Ad Hoc button to apply these default attributes in your current session. Also, click this button if you select an existing session default and modify the attributes.

Clear

Click to deselect the current session defaults. This applies only to the ad hoc default attributes. You cannot clear the predefined session defaults from this page.

Regular

• Non PO Receipt (non purchase order receipt).

• PO Receipt (purchase order receipt).

• Purchase Order Only.

• Template.

Adjustments

Voucher.

Note. The nonmerchandise charges are copied into the voucher only if you copy the entire voucher. They are not copied if you copy select lines.

Claim

Note. You cannot manually create claim vouchers, but you can update existing claim vouchers.

• Non PO Receipt.

• PO Receipt.

• Purchase Order Only.

• Template.

• Voucher.

Journal

None.

Prepaid

None.

Register

None.

Reversal

Voucher.

Single-payment

None.

Template

• Non PO Receipt.

• PO Receipt.

• Purchase Order Only.

• Template.

• Voucher.

Note. When you copy a voucher into the template voucher, the nonmerchandise charges are copied only if you copy the entire voucher. They are not copied if you copy select lines.

Third-party

• Non PO Receipt.

• PO Receipt.

• Purchase Order Only.

• Voucher.

Invoice Information

VCHR_EXPRESS1

Accounts Payable, Vouchers, Add/Update, Regular Entry, Invoice Information

Select the type of source document that you want to copy.

Copy Worksheet (purchase order)

VCHR_LINE_PO_WRK

Select Purchase Order Only in the Worksheet Copy Option field on the Invoice Information page.

Select the lines from one or more purchase orders for copying to the Invoice Information page.

Copy Worksheet (receiver)

VCHR_LINE_RECV_WRK

Select PO Receipt or Non PO Receipt in the Worksheet Copy Option field on the Invoice Information page.

Select the lines from one or more receivers for copying onto the Invoice Information page.

Voucher Worksheet

VCHR_TP_VCHR_WRK

Select Voucher in the Worksheet Copy Option field on the Invoice Information page.

Select the lines from one or more merchandise vouchers for the third-party voucher that you are entering. You can select this option only if you are creating template, third-party, adjustment, or reversal vouchers.

Voucher Template

VCHR_TEMPLATE

Select Template in the Worksheet Copy Option field on the Invoice Information page

Copy information from a template voucher.

PO Business Unit (PeopleSoft Purchasing business unit)

Search for purchase orders by PeopleSoft Purchasing business unit. You must enter a PeopleSoft Purchasing business unit.

View Matched/Cancelled Only

Select to limit the search to include matched and canceled purchase orders only.

You must have authority to copy matched and canceled purchase orders. You set this up in Defining User Preferences.

Note. When you copy the PO to the voucher using this option and Commitment Control is enabled for Purchasing, only PO lines with a not finalized status (KK_CLOSE_FLAG <> "Y" on the purchase order distributions) are available to be copied to the voucher.

PO Number From (purchase order number from) and PO Number To (purchase order number to)

Enter a PO number in the PO Number From field to search for individual purchase orders. Search for a range of purchase orders by entering PO numbers in the PO Number From and the PO Number To fields. You must also enter a PeopleSoft Purchasing business unit.

PO Line Number From (purchase order line number from) and PO Line Number To (purchase order line number to)

Enter a PO line number in the PO Line Number From field to search for individual purchase order lines. Search for a range of purchase order lines by entering PO line numbers in the PO Line Number From and the PO Line Number To fields. You must also enter a PO number. These fields are not available if you select a range of PO numbers.

PO Date Option (purchase order date option) and PO Date (purchase order date)

Complete the PO Date Option field in conjunction with the PO Date field to limit your search to purchase orders that fall within a selected date range.

Get only the PO lines that contain the following information

Select to include only the PO lines that contain the data that is specified in the additional search criteria. This field is set as the default.

Get all PO lines for any PO that contains the following information

Select to include all purchase order lines for purchase orders that contain the data that is specified in the additional search criteria.

Item ID, Item Description, Quantity, Unit Price, Merch Amt (merchandise amount), Vendor Item ID, Mfg Item ID (manufacturing item identification), Contract ID, Contract Line, orRelease Number

Enter data to further refine your search. You can enter data in more than one field. When you search for quantity, unit price, or merchandise amount, you should also enter at least one of the following fields: Item ID or Item Description.

Search

Click Search to populate the Select PO Lines scroll area with the purchase orders that match your search criteria. This button is not available until you enter a PeopleSoft Purchasing business unit.

Copy Selected Lines

Click Copy Selected Lines to copy selected purchase-order lines onto the voucher. This field is not available until you select Search to display PO lines.

Note. If the Copy Matched and Closed PO option is selected for your user preferences and you create a voucher that references a PO that has a matched line (because an earlier voucher also referenced the PO) and an unmatched line, then when you copy the PO to the voucher, the matched PO line will be copied with both the amount and the quantity at zero.

Reset

Click to remove the Select PO Lines scroll area and clear selection criteria.

Select All

Click to select all of the lines for all purchase orders that are displayed.

Clear All

Click to clear all of the lines for all purchase orders that are displayed.

Select

Select individual purchase order lines by selecting this check box in the appropriate row.

Quantity Vouchered

Displays the quantity on the PO line. This field can be modified if the PO line is not an amount-only PO line. If you change the quantity that is vouchered, this value and the extended amount (quantity × unit price) are carried forward to the voucher line. However, you must change the distribution line manually on the Invoice Information page to match both the quantity and the extended amount.

Merchandise Amt (merchandise amount)

Displays the merchandise amount on the PO line. This field can be modified if the PO line is an amount-only PO line.

Select All

Click to select all of the lines for a single purchase order. Each purchase order that the system returns has a Select All button. You must click the button for each purchase order to select its lines.

Clear All

Click to deselect all of the lines for a single purchase order. Each purchase order that the system returns has a Clear All button. You must click the button for each purchase order to deselect its lines.

PO Business Unit (PeopleSoft Purchasing business unit)

Search for purchase orders by PeopleSoft Purchasing business unit. You must enter a PeopleSoft Purchasing business unit, a receiving business unit, or both.

Note. This field appears only if you selected PO Receipt in the Worksheet Copy Option field on the Invoice Information page.

PO Number

Enter a PO number to search for individual purchase orders. You must also enter a PeopleSoft Purchasing business unit.

Note. This field appears only if you selected PO Receipt in the Worksheet Copy Option field on the Invoice Information page.

PO Dt Opt (purchase order date option) and PO Date

Enter the PO date option in conjunction with the PO Date field to limit your search to purchase orders that fall within a selected date range.

Note. This field appears only if you selected PO Receipt in the Worksheet Copy Option field on the Invoice Information page.

Receipt Unit

Search for the receipts by receiving business unit. You must enter a PeopleSoft Purchasing business unit, a receiving business unit, or both.

Receipt Number From and Receipt Number To

Enter a receipt number in the Receipt Number From field to search for individual receipts. Search for a range of receipts by entering receipt numbers in the Receipt Number From and Receipt Number To fields. You must also enter a receiving business unit.

Receiver Line From and Line

Enter a receiver line number in the Receiver Line From field to search for individual receiver lines. Search for a range of receiver lines by entering receiver line numbers in the Receiver Line From and Line fields. You must also enter a receipt number. These fields are not available if you select a range of receipt numbers.

Receipt Date Option and Receipt Date

Enter the Receipt Date Option field in conjunction with the PO Date field to limit your search to receipts that fall within a selected date range.

Ship To, Packing Slip, Pro Number, Bill of Lading, and Carrier ID

Enter data in these fields to further refine your search. You can enter data in more than one field. You must enter a receipt unit if you use these fields to limit your search results.

Get only the Receipt lines that contain the following information

Select to include only the receiver lines that contain the data that is specified in the additional search criteria. This field is set as the default.

Get all Receipt lines for any Receipt that contains the following information

Select to include all receiver lines for receipt orders that contain the data that is specified in the additional search criteria.

Item ID, Item Description, Quantity, Unit Price, Merch Amt (merchandise amount), Vendor Item ID, Mfg Item ID (manufacturing item identification), Contract ID, Contract Line, orRelease Number

Enter data to further refine your search. You can enter data in more than one field. When you search for quantity, unit price, or merchandise amount, you should also enter at least one of the following fields: Item ID or Item Description.

Search

Click to populate the Select Receiver Lines scroll area with the purchase orders that match your search criteria. This button is not available until you enter a purchasing or receiving business unit.

Copy Selected Lines

Click to copy selected receiver lines onto the voucher. This field is not available until you select Search to display receiver lines.

Reset

Click to remove the Select Receiver Lines scroll area and clear selection criteria.

Select All

Click to select all of the lines for all receipts displayed.

Clear All

Click to deselect all of the lines for all receipts displayed.

Select

Select individual receiver lines by selecting this check box in the appropriate row.

Quantity

Displays the unmatched quantity (in the voucher unit of measure) on the receiver line. This field can be modified if the receiver line is not an amount-only line. If you change the quantity, this value and the extended amount (quantity × unit price) are carried forward to the voucher line. However, you must change the distribution line manually on the Invoice Information page to match both the quantity and the extended amount.

Merchandise Amount

Displays the merchandise amount on the receiver line. This field can be modified if the receiver line is an amount-only line.

Select All

Click to select all of the lines for a single receipt. Each receipt that the system returns has a Select All button. You must click the button for each receipt to select its lines.

Clear All

Click to deselect all of the lines for a single receipt. Each receipt that the system returns has a Clear All button. You must click the button for each receipt to deselect its lines.

Get only the Voucher lines that contain the following information

Select to include only the voucher lines that contain the data that is specified in the additional search criteria. This field is set as the default.

Get all Voucher lines for any Voucher that contains the following information

Select to include all voucher lines for vouchers that contain the data that is specified in the additional search criteria.

Item ID, Item Description, Quantity, Unit Price, and Merchandise Amount

Enter data to further refine your search. You can enter data in more than one field. When you search for quantity, unit price, or merchandise amount, you should also enter at least one of the following fields: Item ID or Item Description.

Search

Click to populate the Voucher Information scroll area with the voucher lines that match your search criteria.

Copy Selected Lines or Copy Entire Document

Click to copy voucher information onto the voucher. This button is not available until you select Search to display returned voucher information results. When the system retrieves multiple vouchers, you can copy selected voucher lines. When the system retrieves only one document, you can copy the entire document.

Reset

Click Reset to remove the Voucher Information scroll area and clear selection criteria.

Select All

Click to select all of the lines for all vouchers displayed.

Clear All

Click to deselect all of the lines for all vouchers displayed.

Unpaid

Displays the unpaid balance of the voucher that is being adjusted. This field is displayed only if you are creating an adjustment voucher.

The system issues a warning if the adjustment amount is greater than the unpaid balance of the voucher that is being adjusted.

Reverse Qty/Amt (reverse quantity/amount)

If the voucher that you are adjusting references a purchase order, select this check box to reverse matched quantities or amounts for the purchase order. This field is available only if you are creating an adjustment voucher.

See Entering Adjustment Vouchers.

Select

Select individual voucher lines by selecting this check box in the appropriate row.

Adjust Matched Values, Restore Encumbrance, or Adjust Mtch Value/Encumbrance (adjust matched value and encumbrance)

This field is available only if you are creating an adjustment voucher and the original voucher has an unreconciled related purchase order. The field label and action of this field change depending on the following factors:

• Adjust Matched Values: Control is not enabled for the business unit, and the purchase order that is copied to the voucher requires matching. Select to adjust the matched value on the purchase order.

• Restore Encumbrance: Commitment Control is enabled for the business unit, and the purchase order that is copied to the voucher does not require matching. Select to have the Budget Processor process restore or liquidate the encumbrance budget.

• Adjust Mtch Value/Encumbrance: Commitment Control is enabled for the business unit, and the purchase order that is copied to the voucher requires matching. Select to restore or liquidate the encumbrance budget and to adjust the matched value on the purchase order.

See Entering Adjustment Vouchers.

Select All

Click to select all of the lines for a voucher. Each voucher that the system returns has a Select All button. You must click the button for each voucher to select its lines.

Clear All

Click to deselect all of the lines for a voucher. Each voucher that the system returns has a Clear All button. You must click the button for each voucher to select its lines.

Template ID

Select a template ID. If only one template ID is defined for the vendor, that template ID will be entered in this page field.

Copy from Template

Click Copy from template to copy the appropriate invoice header, line, and distribution information from the source template voucher onto the voucher you are adding. This action returns you to the Invoice Information page.

Voucher - Payments

VCHR_PAYMENT_PNL

Accounts Payable, Vouchers, Add/Update, Regular Entry, Payments

View the payment schedule for a voucher and override payment settings. On this page, you can change the payment schedule, schedule multiple payments, schedule direct payments to an alternate vendor or vendor location, record a manual payment, and create an express payment.

Holiday/Currency Options

PAY_OPT_SEC

Click the Holiday/Currency Options link on the Voucher - Payments page.

Override the default bank holiday processing options and currency options for the payment.

Vendor Bank Account

PAY_TO_BANK_SCHED

Click the Vendor Bank link on the Voucher - Payments page.

Set the pay to bank account for the remit to vendor. After selecting the account, bank information is displayed on the page.

Late Charge Information

LATE_CHRG_SBP

Click the Late Charge link on the Voucher - Payments page.

Override late interest charge information.

Payment Message

PYMNT_VCHR_MSG

Click the Messages link on the Voucher - Payments page.

Enter a payment message text or select a predefined payment message code to include on the payment remittance advice.

Draft Maturity Dates

APD_MATURIT_DT_SEC

Click the Drafts link on the Voucher - Payments page. This link is active only for a draft payment method.

Specify draft settings for a draft payment method.

Letter of Credit Details

LC_AP_INQ1

Click the View Related Links icon next to the Letter of Credit ID field on the Voucher - Payments page or the Voucher Attributes page.

View details about a letter of credit.

Letter of Credit Doc (letter of credit document)

LC_AP_INQ2

• Accounts Payable, Vouchers, Add/Update, Regular Entry, Payments

  Click the View Related Links icon next to the Letter of Credit ID field on the Voucher - Payments page.

• Accounts Payable, Vouchers, Add/Update, Regular Entry, Voucher Attributes

  Click the View Related Links icon next to the Letter of Credit ID field on the Voucher Attributes page.

View details about a letter of credit document.

Layout

AP_EFT_LYT_SEC

Click the Layout link on the Voucher - Payments page.

Enter information to settle a payment through PeopleSoft Financial Gateway or Pay Cycle Manager functionality.

HIPAA

VCHR_HIPAA_SEC

Click the HIPAA link on the Voucher - Payments page.

(USA) Enter information for Health Insurance Portability and Accountability Act of 1996 (HIPAA) compliance. The link and page appear only if the payment method for the voucher has an EFT layout of HIPAA.

Pay Terms

Modify the payment terms.

Schedule Payments

Click to schedule the payment before you save the voucher. This function enables you to preview the payment due dates and discount (if any). With multipayment terms, you can also generate installment payment records (and review and edit them, if necessary) in advance of committing them when saving the voucher. You can always edit the voucher immediately after saving, but this alternate method may offer more peace of mind.

HIPAA

Click to access the HIPAA page, where you can enter HIPAA information for the voucher.

This link appears only if the payment method for the voucher has an EFT layout of HIPAA.

Scheduled Payment

Displays the scheduled payment number.

Remit to, Location, and Address

Displays the appropriate remit to vendor for the payment based on the remit to vendor that is established for the vendor on the Invoice Information page. This value is supplied by default from values that are established at the vendor location level. Whereas in most cases you remit directly to the vendor that sent you the voucher, the system enables you to override the default choices for remit to vendor, location, and address.

For example, if a vendor requires that payments be sent to its company corporate office rather than to a local office address, you can select the location to which the payment should be sent. You can also change the remit to vendor to pay one vendor for the vouchers of another, as is the case with factoring relationships, for example.

Click the Alternate Names icon to enter alternate names for the remit-to vendor.

(USF) Schedule ID

U.S. federal payment schedule ID. This field is populated only after you have run the Pay Cycle Application Engine (AP_APY2015) process for the payment.

See (USF) Processing PeopleSoft Payables for U.S. Federal Agencies.

Gross Amount

Enter the payment amount for the scheduled payment if you do not take a discount. If you have multiple payments scheduled for the voucher, the sum of the gross amounts for each of these payments must equal the gross amount of the voucher on the Invoice Information page.

Discount

Enter the amount of the discount that can be taken on the scheduled payment. If you have multiple payments scheduled for the voucher, the sum of all the discount amounts must equal the total discount amount that is available for the voucher. If you miss the discount due date and elect not always to take the discount, you cannot take advantage of this discount amount unless you reschedule the payment with new dates.

Scheduled Due

Determines when to pay the scheduled payment. During the payment selection step of the Pay Cycle process, the system compares the pay through date (entered as part of your payment selection criteria) to the scheduled pay date. If the scheduled pay date is less than or equal to the pay through date, the scheduled payment is a candidate for payment.

When PeopleSoft Payables automatically schedules payments, the scheduled due date is set to one of these values:

• Discount due date: When a discount is available and the discount due date is later than the current date.

• Net due date: When no discount is available or the discount due date has passed.

• Current date: If the net due date has passed.

Users who are authorized to schedule payments manually can manipulate these dates and amounts to tailor the voucher's scheduled payments to meet your organization's cash flow requirements.

Note. When bank holiday processing is enabled, the system adjusts the scheduled due date forward or backward according to whether the due date falls on a work day, weekend, or holiday, depending on the parameters that are in effect.

When the scheduled due date has been populated for a payment (either by calculation or by direct user entry), that payment is considered scheduled. The payment schedule is not updated for any subsequent changes in payment terms or basis date or amount data. You must first remove the date from the Scheduled Due field if you want to reschedule an already scheduled payment.

Net Due

Displays the net due date. When PeopleSoft Payables automatically schedules payments, the system calculates the net due date by applying the appropriate net payment terms timing calculation for the payment terms on the Invoice Information page. If you have specified net delay days for the vendor or for the PeopleSoft Payables business unit, the system adds that number of days to the date that is calculated from the payment terms to determine the net due date when the gross amount for the scheduled payment is due.

Discount Due

The system calculates the discount due date by applying the appropriate discount payment terms timing calculation for the payment terms on the Invoice Information page. If you have specified discount delay days for the vendor or for the PeopleSoft Payables business unit, the system adds that number of days to the date that is calculated from the payment terms to determine the latest date that you can legitimately retain the discount amount for the scheduled payment.

Accounting Date

The accounting date is based on the settings that are defined in the PeopleSoft Payables default hierarchy.

Payment Inquiry

Click to access the Payment Inquiry page to view payment information. This link is active only if the voucher has been paid.

See Reviewing Payment Information.

Holiday/Currency Options

Click to access the Holiday/Currency Options page, where you can change the default bank holiday processing and currency options for the payment.

Discount Denied

This check box is display-only and is set by the Pay Cycle process. When the Evaluate Discount Rate feature is enabled at the Installation Options level, the Pay Cycle process determines whether the discount should be taken. If the discount is not taken, the Discount Denied check box is selected.

Late Charge

Click to access the Late Charge Information page, where you can review and override the system-assigned payment reason code and the late charge information that appears by default through the PeopleSoft Payables control hierarchy.

You can override the payment reason code after you have paid the voucher, but you cannot change the Late Charge Option or the Late Charge Code fields after payment. Only user-defined codes appear.

Note. This page is available only if you have enabled late charge calculation on the Installation Options - Payables page.

Express Payment

Click to access the Express Payment page, where you can create an express payment. The system copies all relevant information on the voucher to the payment fields for creating an express payment.

Note. You cannot create an express payment if the vendor has a financial sanctions status of Review or Blocked. The Express Payment link is not available.

See Using Express Payments.

Prepayment

Click to search for and apply eligible regular vouchers to a prepaid voucher. This link is active only if you are entering a prepaid voucher.

See Processing Prepayments.

Bank and Account

Select the bank and bank account from which the payment is issued. This appears by default from the control hierarchy, but you can override these settings.

Method

Select a payment method. Values are:

ACH: Automated Clearing House.

BEF: Customer-initiated EFT draft.

BOO: Customer-initiated draft.

CHK: System check.

DD: Direct debit.

DFT: Vendor-initiated draft.

EFT: Electronic Funds Transfer.

GE: Giro EFT.

GM: Manual giro.

LC: Letter of credit.

MAN: Manual check.

WIR: Wire report.

Drafts

Click to access the Draft Maturity Dates page, where you can specify the draft maturity date options for the payment. This link is active only if you select a draft payment method.

See Processing Drafts.

Pay Group

Select the pay group for this payment, where applicable. Pay groups are used as part of the pay cycle selection criteria. You can use them to better control which payment schedules are selected. You define vendor pay groups on the Vendor Pay Group Codes page.

See Defining Vendor Pay Group Codes.

Handling

Displays the payment handling code, which appears by default from the PeopleSoft Payables control hierarchy. Each payment handling code has a sort sequence related to it that determines the order in which it prints. Checks are printed according to the sort sequence in ascending order: the lower the sort sequence number, the higher the sort priority. You must always have a payment handling code on a scheduled payment. You define payment handling codes on the Payment Handling Codes page.

See Defining Payment Handling Codes.

Netting

Displays the status for the Automatic Netting Selection Application Engine (TR_NET_ASEL) process:

H (hold): Net payment is on hold for the Automatic Netting Selection process in Treasury. This payment schedule is available for the netting selection process to select it.

N (not applicable): Netting does not apply to this payment. This vendor is not a netting vendor

S (selected): Net payment is selected for payment. Payment has been processed by the Automatic Netting Selection process and is now ready to be processed by the Netting Closing Application Engine (TR_NET_CLOSE and TR_NET_ARCLS) processes in pay cycle processing.

See Managing Bilateral Netting.

Hold Reason

Select a code to explain the payment hold. Values are:

• ACC: Accounting in Dispute.

• AMT: Amount in Dispute.

• CCR: CCR Expired.

• CRT: Contract Retention.

  Note. Retention from a recurring voucher contract is automatically placed on hold.

• EFT: EFT Incomplete or Not Prenoted.

• FNS: Financial Sanctions.

• GDS: Goods in Dispute.

• IPC: Inbound IPAC Required.

• OTH: Other.

• QTY: Quantity in Dispute.

• WTH: Withhold Hold.

  Note. A payment can be automatically placed on Withhold Hold, depending on the withholding setup.

The reason codes are stored in a translate table. You can add more codes to the translate table using PeopleTools.

Messages

Enter a payment message of up to 70 characters to appear on the remittance advice (check stub). You can also click the Messages link to access the Payment Message page, where you can select message codes for predefined messages to appear on the remittance advice and specify the order in which they appear. You can repeat this for each scheduled payment.

You define message codes on the Payment Messages page which you access from the Procurement Options menu.

See Establishing Standard Payment Messages.

Vendor Offset TOP(vendor offset Treasury Offset Program)

The value entered for the vendor provides the default for TOP eligibility at the voucher payment level. When using the SPSMISC EFT file format, the system will automatically populate this field based on settings at the vendor level.

Vendor Bank Account

Click to access the Vendor Bank Account page, where you can select the bank account sequence number.

Letter of Credit

Displays the ID for the letter of credit. This field is active only for a payment method of LC.

Click the View Related Links icon to view the Letter of Credit Details page and the Letter of Credit document page.

See Letters of Credit.

Hold Payment

Select this option to place a payment on hold. The system stores the scheduled payment but the Pay Cycle process does not pay it.

When you are ready to take the payment off hold, deselect the check box.

Separate Payment

Select this check box if you do not want this payment to be grouped with other payments for the remit to vendor.

(USF) Inbound IPAC (inbound intra-governmental payment and collection transaction)

Select to indicate that this voucher is to be applied to an inbound IPAC transaction. This places the voucher payment on hold with a hold reason of IPC, IPAC hold, until the inbound IPAC data has been staged and is ready for you to associate with the voucher.

This field is available only if you have enabled federal payments on the Installation Options - Payables page.

See Processing Inbound IPAC Transactions.

(USF) Select IPAC (select intra-governmental payment and collection transaction)

Click to access the Inbound IPAC Stage Selection page, where you can search for and select staged inbound IPAC transactions to associate with the voucher.

This field is available only if you have enabled federal payments on the Installation Options - Payables page.

See Processing Inbound IPAC Transactions.

(USF) IPAC (intra-governmental payment and collection transaction)

Click to access the IPAC page, where you can enter and review IPAC information for the voucher. This link is active only if you have enabled federal payments on the Installation Options - Payables page and the payment method that you selected is defined as an IPAC EFT layout for the bank that you have selected.

See Processing Outbound IPAC Transactions.

Action

Select the payment action. Values are:

• Cancelled: Indicates that this payment has been canceled. This value is display-only; you cannot select it.

• Escheated: Indicates that this payment has been escheated. This value is display-only; you cannot select it.

• Prepaid: Indicates that this payment schedule was paid by a prepayment. This value is display-only; you cannot select it.

• Record: Select to record a manual payment.

  Today's date is populated in the Payment Date field. You can also create manual payments using the Manual Payment Creation page.

  Note. You cannot record a manual payment if the vendor has a financial sanctions status of Review or Blocked. The system does not allow you to select this option.

• Schedule: This is the default value for scheduled payments.

See Using Additional Payment Processing Options.

See Processing Prepayments.

Pay

This field is enabled only if you have set the payment action to Record. This field enables you to indicate that either the Full amount or the Discounted amount is being paid.

(USF) Reference Voucher and Reference Payment

Enter the original voucher (reference voucher) in the Reference Voucher field and the schedule payment number of the canceled payment in the Reference Payment field. This creates a relationship between the source voucher and the reference voucher for reclassification purposes. These fields are available only if you have enabled federal payments on the Installation Options - Payables page.

See Understanding Cash Reclassification Reporting.

Payment Date

The default is today's date. You can change it to reflect the date of the manual payment.

Reference

Enter a reference number when recording a manual payment.

Applied Voucher

Displays the voucher ID of the prepaid voucher to which this regular voucher was applied. This field appears only on regular vouchers that are applied to prepayments.

See Processing Prepayments.

Holiday Options

Select from the following values:

Due After Holiday: The system takes any bank holidays into consideration when it calculates the payment due date and delays payment until after the bank holiday.

If you select this value, you can also select the Allow due date in next month check box to enable the payment to be made in the next month. If you don't select this check box, and the payment date after a holiday does fall in the next month, the system schedules the payment before the holiday. For example, you would not select this value if you generally want payments to be made after a holiday but not in the next month when a holiday falls at the end of a month.

Due Before Holiday: The system takes any bank holidays into consideration when it calculates the payment due date and makes the payment before the bank holiday.

Not Applicable: The system does not take bank holidays into consideration when it calculates the payment due dates.

Days

Enter the number of days after or before the holiday that the payment can be made.

Payment Currency

Select the currency in which the payment is made.

Rate Type

Select the rate type for converting the invoice currency to the payment currency.

Specify Rate

Select if you want to enter a specific rate for converting the invoice currency to the payment currency in the Exchange Rate field.

Paid

If you enter a specific exchange rate, the amount in the payment currency is calculated and reported here.

Note. This field is in deferred processing mode and a trip to the server is required to calculate the paid amount. You can invoke a trip to the server by clicking the Refresh button.

Payment Reason Code

Displays the system-assigned payment reason code; you can override this value after you have paid the voucher.

You set up payment reason codes on the Payment Reason Codes page. The system-applied reason code that you attach to the setID for this business unit on the Payables Definition - Payments page appears as default in this field.

Late Charge Option

Select either Compute Charges to have the system calculate late charges, or Not Applicable.

You cannot change this value after the voucher has been paid.

Late Charge Code

If you choose to compute late charges at the voucher level, set the value here.

You cannot change this value after the voucher has been paid.

You set up late charge codes on the Late Interest Charges page.

Late Charge Amount

Displays the amount of the late charge to be paid.

Late Charge Denied

If the system-calculated late charge is below the minimum pay amount (as defined during late charge setup), the system does not pay the late charge. The late charge is denied. The system displays the denied amount in the Late Charge Denied field, and the late charge amount becomes zero. When the late charge is above the minimum pay amount, it appears in the Late Charge Amount field and the Late Charge Denied field becomes zero.

Draft Sight

References the agreed-upon payment terms between you and your vendor. These terms are similar to accounts payable and accounts receivable payment terms, except that they do not use discounts. You maintain your default sight codes at the business unit, voucher origin, and vendor levels of the control hierarchy. The system uses the draft sight code to calculate the maturity date.

Maturity Date

When you save a voucher with a payment method of draft, the system calculates the draft maturity date and the scheduled maturity date using the scheduled due date, draft sight code, and bank holiday processing options. You can override the Maturity Date field here, but the schedule due date for the voucher payment must be before or equal to the maturity date.

Scheduled Maturity Date

When you save a voucher with a payment method of draft, the system calculates the draft maturity date and the scheduled maturity date using the scheduled due date, draft sight code, and bank holiday processing options. You can override the Scheduled Maturity Date field here, but the schedule due date for the voucher payment must be before or equal to the maturity date.

Group Code

Use to group payment schedules manually into one draft.

Layout

Select an applicable layout code. The system displays codes depending on the bank code, bank account, and payment method that are defined on the Payments page. When you click Save, the system validates layout codes against those defined at the bank account level.

Settle by

Displays the settlement method of the selected layout, either Financial Gateway or Pay Cycle Manager.

Note. You must select layouts that are settled through Pay Cycle Manager for federal payments, single payment vouchers, and (USA) HIPAA payments.

Voucher Attributes

VCHR_STATUS_IA

Accounts Payable, Vouchers, Add/Update, Regular Entry, Voucher Attributes

View and, if applicable, override the default transaction currency processing, the match status, the voucher approval setting, voucher processing options, tax group, and accounting instructions. Where applicable, you can also pay unmatched vouchers and access SBI (Self Billing Invoice), prepayment, and Letter of Credit information on this page.

Post Voucher

Select to allow the voucher to post. The default for a voucher is derived from the control hierarchy: control group, origin, business unit. If the default is post, the check box is selected and the voucher is available to the Voucher Posting process, assuming that all other edit, approval, and control group criteria are met.

To prevent the voucher from posting during the next Voucher Posting process, deselect this check box.

If the voucher has been posted, this check box is selected and display-only.

Revalue Voucher

Displays as selected by default. This check box must be selected if the voucher is to be picked up by the PS/AP Revaluation Application Engine (AP_REVALUE) process.

See Performing the PS/AP Revaluation Process.

Packing Slip

Enter a packing slip number from the supplier's invoice. The packing slip number can be used by the Matching Application Engine (AP_MATCH) process to associate the voucher with the receiver if the document association rule is set up to use this criteria.

This field also appears for vouchers with the ERS or Quick Invoice source type.

See Viewing and Updating Document Association Rules.

See ERS Vouchers.

Close Voucher

This field is display-only. It displays as selected if the voucher has been selected for closure using the Close Voucher page. The system closes the voucher during the next Voucher Posting process.

Delete Voucher

Select to delete a voucher from PeopleSoft Payables. For control purposes, you can do this only if the voucher is in an unposted state and no portion of the voucher has ever been paid. When you save the voucher, the system prompts you to confirm your action.

Note. This checkbox is only available when adding a new voucher. If you need to delete a voucher after adding it, you must use the Delete Voucher page.

Account At

Determines how you view discounts. Select from:

Gross: If you account at gross, the discount is earned when you are able to take it.

Net: Accounting at net assumes that you will always take a discount. If you do not, the discount is lost.

Template

Identifies the Accounting Entry Template that is associated with this voucher. The Accounting Entry Template controls the offset accounts, for example, the sales tax, freight, and discount accounts.

Status

Displays the current matching status of the voucher. You can change the match status, but what you can change varies depending on where the voucher is in the Matching process.

For example, before running the Matching process, you can change the matching status to No Match on a line-by-line basis; that is, you can indicate which lines require matching and which lines do not.

The user ID does not require match override authority to switch between a matching status of Ready and a status of No Match.

The match status values are:

CreditNote: Marks the voucher as being matched with a credit memo adjustment voucher.

Dispute: Indicates that the voucher is on hold from further matching processing.

Exceptions: A voucher that fails the Matching process initially has a status of Exceptions. In this case, you can select the Exceptions link on the Voucher - Summary page to transfer to the Match Exception Workbench Details page. Or you can override the match status here, provided that your user ID has match override authority.

Matched: Indicates that the voucher has successfully passed the Matching process.

No Match: Indicates that all voucher lines are flagged as Do Not Match.

If no lines are flagged for matching, the system sets voucher matching to No Match. The system sets this value automatically when it copies voucher information from a purchase order or receiver.

You can set this value manually as well.

Overridden: Enables the voucher to pass matching by setting the match status to Matched, even though the voucher does not match specified purchase orders or receivers.

If you had previously set the status to Overridden, you can change it back to Exceptions.

Ready: Marks the voucher as ready for matching so that it can be processed the next time the Matching process is run.

If voucher lines exist that have been flagged as full match, the system sets the voucher matching status to Ready before the voucher can be saved. The system sets this value automatically when it copies voucher information from a purchase order or receiver.

You can set this value manually as well. The user ID does not require match override authority to switch between a matching status of Ready and a status of No Match.

Match Due Date

Edit the match due date for this specific voucher. The Matching process selects only the vouchers that are ready to be matched as of that date.

Pay UnMatched

Select to pay an unmatched voucher. You must have authority, defined in user preferences, to do this.

Source

Select the source of the currency exchange rate:

Tables: The system determines the currency exchange rate automatically using the PeopleSoft Financials exchange rate table.

If the system is assigning the exchange rate using the PeopleSoft Financials exchange rate tables, then the voucher transaction currency, rate type, and invoice date determine which rate the system uses to convert amounts to the business unit's base currency.

User: Enter your own exchange rate (independent of the tables) in the Exchange Rate field.

Currency, Rate Type, and Exchange Rate

The currency and rate type appear by default from the control hierarchy of business unit, origin, control group, and vendor. You can override these settings here on the voucher.

Tax Group and Tax Pmnt Type (tax payment type)

PeopleSoft Payables uses these fields to create payments, for example garnishment payments, for PeopleSoft Payroll.

Approval

Set the approval status of the voucher:

Approval Framework: Select to use the Approval Framework for voucher approval routing..

Pre-Approved: The voucher's approval status is set to approved. The voucher is not routed for approval and is immediately available for payment.

Virtual Approver: Specify the business process and approval rule set to use for approving the voucher using the Virtual Approver.

Bus Proc(business process)

If you select Virtual Approver for the approval type, you must enter a business process for the approval process.

Appr Rule(approval rule)

If you select Virtual Approver for the approval type, you must enter an approval rule for the approval process.

L/C ID (letter of credit ID)

Select the letter of credit ID for the payment. This field is populated during voucher save based on the value in the L/C ID field on the Payments page.

Click the View Related Links icon to view the Letter of Credit Details page and the Letter of Credit Doc (letter of credit document) page.

See Letters of Credit.

Voucher - Summary

VCHR_SUMMARY_PG

Accounts Payable, Vouchers, Add/Update, Regular Entry, Summary

View important voucher information, summarized from the other three primary pages, such as voucher header information, various statuses, and payment terms. Also view voucher entry information, such as the voucher source, the date entered, the user ID that entered the voucher, and the date on which the voucher was last updated.

Note. This page appears only after you save the voucher.

Voucher - Related Documents

AP_RELATED_DOC

Accounts Payable, Vouchers, Add/Update, Regular Entry, Related Documents

View related document information, including payment details, purchase order information, receiver information, and voucher adjustment details. You can access further detail information from this page.

Click to access the Voucher - Payments page to view additional payment details.

Payment Reference

Displays the payment reference number when the voucher is paid.

Remit Vendor

Displays the remit vendor number. Click the View Related Links icon to access additional vendor information.

Click to access the Purchase Order Inquiry - Purchase Order page to view additional purchase order details.

Invoice Line

Click to access the Voucher - Invoice Information page to view additional voucher line details.

Click to access the Receipts page to view additional receipt details.

Invoice Line

Click to access the Voucher - Invoice Information page to view additional voucher line details.

Click to access the Voucher - Invoice Information page for the adjustment voucher to view additional voucher details.

Voucher - Error Summary

VCHR_ERRORSMMRY_PG

Accounts Payable, Vouchers, Add/Update, Regular Entry, Error Summary

View any Voucher Build processing errors, matching errors, duplicate invoices, and out-of-balance and combination edit errors on the voucher.

Note. This page appears only after you save the voucher.

Header Errors for Business Unit x, Voucher y

VCHRHDR_ERRORS_SEC

Accounts Payable, Vouchers, Add/Update, Regular Entry, Invoice Information

Click the Go To Review Errors icon in the header section on the Invoice Information page.

View errors on the voucher header.

Errors for Invoice Line x

VCHRLN_ERRORS_SEC

Click the Go To Review Errors icon in the Invoice Lines group box on the Invoice Information page.

View errors on a voucher line.

Errors for Distribution Line x in Invoice Line y

VCHRDST_ERRORS_SEC

Click the Go To Review Errors icon in the Distribution Lines grid on the Invoice Information page.

View errors on a voucher distribution line.

Miscellaneous Charges Errors for Business Unit x, Voucher y

VCHRMSC_ERRORS_SEC

Click the Go To Review Errors icon next to the Misc Charge Amount field on the Invoice Information page.

View miscellaneous charge errors for a voucher.

Errors for Scheduled Payment x

VCHRSCH_ERRORS_SEC

Accounts Payable, Vouchers, Add/Update, Regular Entry, Payments

Click the Go To Review Errors icon on the Voucher - Payments page.

View errors for a scheduled payment.

Field Name

Displays the field where the error occurred.

Message

Displays an explanation of the error.

Approval Summary

VCHR_APPROVAL_IA2

Account Payable, Vouchers, Add/Update, Regular Entry

Click the Submit for Approval button on the Invoice Information page.

View a graphical summary of the approval process.

Note. This page only appears after submitting a voucher for approval in the Approval Framework.

Voucher On-Demand Processes

VCHR_STM_RQST

Accounts Payable, Batch Processes, Vouchers, Voucher On-Demand Process

Run on-demand process groups (predefined groups of multiple, sequential voucher processes) for a batch of vouchers.

Voucher Process Option

Select from the following values:

Process All Units: Process all available vouchers in all business units.

Process Business Unit: Process all available vouchers in a specific business unit, which you enter in the Business Unit field.

Process Voucher: Process a specific voucher, which you enter in the Voucher field.

Initiate Entry Event Generator

Select to initiate the FS_EVENTGEN Application Engine process, also called the Entry Event Generator, to generate entry events when you run the on-demand process group.

See Using Entry Events in PeopleSoft Payables.

Action

Select one of the following on-demand process groups:

• Journal Gen, Load AM (POSTAPGLAM).

• Journal Generate (PST_VCHRGL).

• Voucher Post (PST_VCHR).

• Voucher Post Load AM (POSTAPAM).

Note. The process groups that are available depend on your user ID.

See Setting Up On-Demand Processing.