PeopleSoft Enterprise Human Resources 9.1 PeopleBook: Manage French Public Sector

Updating Employee Records

This chapter provides an overview of employee data updating and discusses how to:

Enter an action.
Edit individual or collective orders.
Delete an action.
Manage personal data.
Manage career data.
Manage sanctions and demotions.
Manage civil service positions.
Manage employee status.
Manage assignments.
Manage compensation data.
Manage employee premiums.
Manage work time.
Managing employee categorization.
Manage seniority bonuses.
Manage absences.
Track supporting documents.
Review employee data.

Understanding Employee Data Updating

After hiring is validated, the major activity in PeopleSoft Enterprise Human Resources is updating employee records using Workforce Administration components. Most pages in these components are identical to those that are used in the hiring process as part of the Employee Record FPS component (HIRE). Unlike the hiring process, you can access different parts of the employee record separately.

You make a transaction update by inserting, deleting, or modifying an event or data in an employee's record. Each event or action is recorded in a specific component, with its own effective date. This enables you to have a complete history and simulate or plan future events.

You can also update records by running a collective process. These processes can apply to all employees or to a specific employee category. The processes can be run automatically, at a predetermined time, or manually, by request. Run the collective processes by selecting Workforce Administration, Collective Processes.

Many components that are used to update employee records contain the Overall Data page. This is a generic page that you use to enter and process actions, edit individual and collective orders, and delete actions.

See Also

Processing Grade Promotions

Processing Career Advancement

Administering Reclassification

Managing Secondment

Processing Trainee Tenure

Entering an Action

Available actions depend on:

The user's role.

If you select the Action Authorization Management check box on the FPS Installation Parameters 1 page, actions are limited to the action groups that are available to the user. You define the action group/user relationship on the Action Groups and Action Authorization pages.
The component.

Only actions that are authorized for the component can be selected. You authorize Actions on the FPS Action page.
The employee's status.

Only actions that are authorized for the employee's status can be selected. This relationship is established on the Status/Actions page.
The employee's civil service position.

The system controls whether the employee's civil service position permits the action on the effective date. The relationship between action and civil service position originates on the CS Position/Actions page.

To enter an action:

Access the Overall Data page for the desired component.
Enter the effective date and sequence number for the action.

The civil service position does not determine the effective sequence.
Select the action.
Select the action status, either Actual or Request.

See Also

Setting Up FPS Installation Parameters

Setting Up Actions

Defining Civil Service Positions

Managing Requests

Editing Individual or Collective Orders

This section discusses how to edit an order.

Pages Used to Edit Individual or Collective Orders

Page Name	Definition Name	Navigation	Usage
Individual Orders Edit FPS	RUNCTL_FPA110J	Workforce Administration, Workforce Reports, Individual Orders Edit FPS, Individual Orders Edit FPS	Run the Individual Orders Edit FPS report (FPA110). This report edits all individual orders for a period, status and action code.
Collective Orders	RUNCTL_FPA110C	Workforce Administration, Workforce Reports, Collective Orders FPS, Collective Orders	Run the Edit Collective Orders report (FPA110). This report edits all collective orders for a period, status and action code.
Collective Orders Updates FPS	RUNCTL_FPA115	Workforce Administration, Workforce Reports, Collective Orders Updates FPS, Collective Orders Updates FPS	Run the Collective Order Number Updating report (FPA115). This report attributes a number to collective orders.

Editing an Order

When you edit an order, you generate 1 to 5 documents that you have previously defined for the action.

To edit an order:

Access the Overall Data page in the desired component.
Select Edit Individual Order or Edit Collective Order. The system assigns an order number.
Click Send to Printer to edit the order.
Select whether this is the final edit.

If you select yes, the Edit Date appears. The edited order list depends on the employee's status and action that you ordered. The system produces a Crystal report for each document.

Deleting an Action

To delete an action:

Select Order Abrogation for the orders that have been edited.

Abrogated documents are edited, and the abrogation date is displayed. Once the order abrogation is edited, the move is deleted and the data is stored.
Click the Delete button for actions without orders or with incomplete orders.

The move is deleted in the employee record and the data is stored in the delete moves table.

Managing Personal Data

Use the Modify a Person component to modify employees' person information such as their address and marital status.

See Updating Person and Job Information.

Managing Career Data

This section provides an overview of career data and discusses how to:

Enter an action that adds or modifies employee career data.
Enter career classification data.
View compensation and seniority data.
Record entry seniority earned in another organization.
Save career data.
Delete career data.
Enter and view an employee's previous duties, seniority, and employers.

Understanding Career Data

The Career component (FPAEECAREER_PNL) enables you to manage actions that affect employees' careers, mainly grades and step successions such as advancement, promotion, and demotion. This is one of the principal Manage French Public Sector business processes.

Several collective processes are associated with career data:

Seniority calculation.
Automatic step increment date calculation.
Probation period management.
Reclassification process.
Retroactivity process.

Calculating Step Increment Dates

Managing the Promotion Probation Period

Administering Reclassification

Running the Retroactivity Process

Pages Used to Manage Career Data

Page Name	Definition Name	Navigation	Usage
Career - Overall Data	FPAEECAREER_PNL1	Workforce Administration, Job Information, Increment Step/Promotion FPS, Career - Overall Data	Enter an action that adds or modifies employee career data. Note. You can access only employees whose statuses allow career management.
Career - Classification	FPAEECAREER_PNL2	Workforce Administration, Job Information, Increment Step/Promotion FPS, Career - Classification	Enter career classification data.
Career - Comp. Seniority (career - compensation seniority)	FPAEECAREER_PNL3	Workforce Administration, Job Information, Increment Step/Promotion FPS, Career - Comp. Seniority	View compensation and seniority data.
Entry Seniority Catg/Body/Grd (entry seniority category, body, and grade)	FPAEECAREER_SEC	Click Entry Seniority on the Career - Comp. Seniority page.	Record seniority that has been earned in another organization or during military service.
Career - Overall Data	FPAEECAREER_PNL1D	Workforce Administration, Job Information, Delete Career Data FPS, Career - Overall Data	View and delete previously recorded career data.
Career - Classification	FPAEECAREER_PNL2D	Workforce Administration, Job Information, Delete Career Data FPS, Career - Classification	View and delete previously recorded career data.
Career - Comp. Seniority	FPAEECAREER_PNL3D	Workforce Administration, Job Information, Delete Career Data FPS, Career - Comp. Seniority	View and delete previously recorded career data.
Prior Career History FPS	FPAEEHISTCARE_PNL	Workforce Administration, Personal Information, Biographical, Prior Career History FPS, Prior Career History FPS	Enter and view an employee's previous duties, seniority, and employers.
Employee Career/Action FPS	RUNCTL_FPACRYSTAL2	Workforce Administration, Job Information, Reports, Employee Career/Action FPS, Employee Career/Action FPS	Run the Employee Career/Action FPS report (FPAEE_CA) that lists employee career data.

Entering an Action that Adds or Modifies Employee Career Data

Access the Career - Overall Data page (Workforce Administration, Job Information, Increment Step/Promotion FPS, Career - Overall Data).

Sequence

Enter the sequence number. This enables you to enter several actions on the same date and in the same part of the employee record.

Action Status

Select a status. Values are:

Actual: The default status.

Request: Select Request to submit the action for approval. When the system controls budget headcount, some Career, Civil Service Position, and Work Time changes must be requested systematically.

See Also

Managing Requests

Understanding Employee Data Updating

Entering Career Classification Data

Access the Career - Classification page (Workforce Administration, Job Information, Increment Step/Promotion FPS, Career - Classification).

Section and Article

Select the section and the article.

This information is required if your system controls budget headcount.

Corps

Displays the corps name. When the corps changes, the entry date for the new corps is updated with the effective date.

Grade/Step

The action that you entered on the Career - Overall Data page determines whether or not you can modify the Grade and Step or Scale-letter/Sub-step fields in this group box. For grade promotion, the grades that are prompted are authorized by the employee's status.

Grade	Only valid grades for the employee's status are available. The corps and category that are associated with the grade appear automatically.
Access Mode	You can access this field only for grade promotions.
Step	When you update the employee record, entering the step is mandatory. Only steps belonging to the salary grade table are available.
Expected Advancement Date	Displays the advancement date. The Advancement Date Calculation process updates the advancement date. If a sanction occurs, you can modify the expected advancement date in the Sanction/Demotion component.

Probation Period

Trainee	This field is available only when you select a grade promotion implying a corps change for an employee who is a civil servant. Select to indicate a promotion probation period is required.
Expected End Date	Displays the effective date, plus the promotion probation period length, minus 1 day. The exact end date accounts for part-time and civil service position breaks. The Probation Period End Date Calculation process produces the exact end date. While the employee is in a probation period, you cannot record grade promotion or step increment actions.
Ten PPd Lgth (tenure probation period length)	If the employee is a trainee, the system displays the trainee's tenure probation period length in grade.
Probation Date	Available for trainees only. Calculated by the tenure date calculation process. It accounts for possible statutory breaks during probation period length and part-time.

See Also

Processing Career Advancement

Managing the Promotion Probation Period

Processing Trainee Tenure

Viewing Compensation and Seniority Data

Access the Career - Comp. Seniority page (Workforce Administration, Job Information, Increment Step/Promotion FPS, Career - Comp. Seniority).

Grade Premiums

Click to access the Grade Premiums page of the Grades component.

Grade and Step

Depending on the grade and step that you entered on the Career - Classification page, the system displays a summary page of the employee classification: grade, Salary Grade table, and scale.

Forced Index and Incrsd Ind (increased index)

Select the Forced Index check box to modify the index that corresponds to the employee's grade and step in the Salary Grade table. Enter the new index value in the Incrsd Ind field, which becomes available for entry when you select Forced Index.

Component of Pay

Annual Rate, Currency, and Comp Freq (compensation frequency)

Click the Display in Other Currency button to convert the compensation rate to another currency. The system uses the triangulation method. You can also convert the compensation rate to another frequency. The system does not record the modification.

Compensation Application Date

The compensation application date is the date that the compensation corresponding to the grade/step/index becomes effective.

You can modify this date if the effective date comes before the application date.

Seniority

Sen to be Carried Over (seniority to be carried over) and Credited Seniority

Display values that are calculated during the collective seniority process.

Entry Seniority

Click to record seniority that was acquired in another organization or during military service. You can enter seniority in category, corps, and grade.

Instance Terminated and (Sub)Step Terminated

These check boxes are deselected for a new row. Manage French Public Sector uses both indicators in the seniority calculation collective process.

See Calculating Seniority and Length of Service.

Recording Entry Seniority Earned in Another Organization

Access the Entry Seniority Catg/Body/Grd page (click the Entry Seniority button on the Career - Comp. Seniority page).

You can record seniority that was earned in another organization or during military service. Enter the category, corps, and grade entry seniority only if they imply a category, corps, or grade change.

Note. A change of category implies a change of corps. A change of corps implies a change of grade.

When capturing each seniority at entry, the system checks that:

Total seniority at entry in all corps in a category is lower than or equal to the seniority at entry in the category.
Total seniority at entry in all grades in a corps is lower than or equal to the seniority at entry in the corps.

The different seniority levels entered on this page does not add to or substitute for credited seniority in a step. Thus, they are not considered in the advancement process. However, they are integrated into the criteria considered when listing promotable employees.

Saving Career Data

When saving a new action, the system:

Overrides the Expected Advancement Date field from the previous row with the actual end date provided by the new action.

The end date equals the next move effective date, minus 1 day.
Selects the Instance Terminated check box in the prior row.

A move is terminated as soon as it is followed by another move.
Selects the Step Terminated check box in the previous row unless the last move that was inserted is an action that authorizes Previous Instance Seniority Carry Over.

Seniority carryover is defined in the Previous Instance Sen Carry Ov field on the FPS Actions page (Set Up HRMS, Product Related, Workforce Administration, Workforce Data FPS, Actions).

See Also

Setting Up Actions

Deleting Career Data

You can delete an action that is specifically recorded in the Career component. When you do this, the system checks for consistency. For instance, when you delete a step increment action, the system checks that a seniority bonus that is associated with the step has not been granted. If it has, the system issues a warning message. You must then delete the seniority bonus before deleting the step increment.

To do this, use the Delete Career Data FPS (FPAEEDELCAREER_PNL) component.

See Also

Deleting an Action

Entering and Viewing an Employee's Previous Duties, Seniority, and Employers

Access the Prior Career History FPS page (Workforce Administration, Personal Information, Biographical, Prior Career History FPS, Prior Career History FPS).

To track an employee's career, enter the career data. This page is for your records only. No data is required.

Managing Sanctions and Demotions

The Sanction/Demotion component (FPAEESANCTION_PNL) enables you to sanction or demote employees. A sanction freezes employee advancement. A demotion moves an employee to a lower step.

These actions affect the employee's career data and seniority calculation. You can view these actions in the Career component. However, you cannot enter a sanction or demotion in that component.

This section discusses how to:

Enter a sanction or demotion action.
Enter the sanction or demotion details.

Pages Used to Manage Sanctions and Demotions

Page Name	Definition Name	Navigation	Usage
Sanct/Demotion - Overall Data (sanction/demotion - overall data)	FPAEESANCTION_PNL1	Workforce Administration, Job Information, Freeze Advancment/Demotion FPS, Sanct/Demotion - Overall Data	Enter a sanction or demotion action.
Sanction/Demotion	FPAEESANCTION_PNL2	Workforce Administration, Job Information, Freeze Advancment/Demotion FPS, Sanction/Demotion	Enter the sanction or demotion details.

Entering a Sanction or Demotion Action

Access the Sanct/Demotion - Overall Data page (Workforce Administration, Job Information, Freeze Advancment/Demotion FPS, Sanct/Demotion - Overall Data).

To enter a sanction or demotion:

Add a new row.
Select the action.

The available actions include only sanction and demotion actions. You define whether an action is a sanction or demotion action when setting up the action on the FPS Action page.
Enter the action status.
Select whether to edit an individual or collective order for this action.

Enter Sanction or Demotion Details

Access the Sanction/Demotion page (Workforce Administration, Job Information, Freeze Advancment/Demotion FPS, Sanction/Demotion).

If you entered a sanction action code, the system selects the Sanction check box to indicate the action is a sanction. To enter sanction details:

Enter an appointment date.
Select Modify Advancement Date to change the employee's advancement date and enter the new advancement date in Expected Advancement Date.

If you entered a demotion action code, the system selects the Demotion check box to indicate the action is a demotion. To enter demotion details:

Enter an appointment date.
Enter the new step.

After you have recorded a sanction or a demotion, you can go to the Career component and determine that the sanction is stored as an action (you cannot modify this action in the Career component).

When you save the next action in the Career component, the system asks you if the selected action terminates the sanction or demotion. Until you answer yes, the system displays this message each time you save a new element in the Career component.

Managing Civil Service Positions

This section provides an overview of civil service positions and discusses how to enter civil service position data.

Understanding Civil Service Positions

With this part of the employee record, you can track employees' civil service positions. Each action that is entered in the Chg Civil Service Position FPS component (FPAEELEGAL_PNL) creates a new civil service position that will be the employee's civil service position from the move's effective date onward. The employee keeps this civil service position until a new move modifies it.

For each new civil service position, Manage French Public Sector verifies that all civil service positions match the moves (past and future) that are selected in the employee's record. If there are incompatibilities, you cannot insert a move in the Chg Civil Service Position FPS component.

Pages Used to Manage Civil Service Position

Page Name	Definition Name	Navigation	Usage
Civil Serv Posn Overall Data (civil service position overall data)	FPAEELEGAL_PNL1	Workforce Administration, Job Information, Chg Civil Service Position FPS, Civil Serv Posn Overall Data	Enter an action that adds or modifies employee civil service position.
Civil Service Position Data	FPAEELEGAL_PNL2	Workforce Administration, Job Information, Chg Civil Service Position FPS, Civil Service Position Data	Enter civil service position data.
Secondment Information	FPAEELEGAL_SEC	Click Secondment Information on the Civil Service Position Data page.	Enter secondment data.
Statutory Position / Employee	RUNCTL_FPACRYSTAL2	Workforce Administration, Job Information, Reports, CS Position/Employee FPS, Statutory Position / Employee	Run the CS Position/Employee report (FPAEE_PO) that lists employee civil service position data.

Entering Civil Service Position Data

Access the Civil Service Position Data page (Workforce Administration, Job Information, Chg Civil Service Position FPS, Civil Service Position Data).

To enter civil service position data:

View and modify secondment data, if needed, by clicking the Secondment Information button.
Enter the civil service position expected end date.

The expected end date is mandatory if the action requires a date of return.

If the previous action has created a new civil service position requiring a return, the new action creates the return. When editing orders, an order is automatically edited to notify the return.

If the civil service position setup indicates that the new position requires full-time status, Manage French Public Sector verifies this. If the employee works part-time, you cannot save the data. Click Civil Service Position to view setup information for the civil service position.

When a civil service position implies that the position is to be vacated, a message indicates that status. When you save the page, the Transfer Assignment button enables you to access the employee's assignment data and manually modify the position.

See Also

Managing Secondment

Managing Employee Status

This section discusses how to view and change an employee's status.

Note. If you are changing an employee's status from Without Career to With Career, PeopleSoft recommends that you create a new employee record.

Page Used to Update Employee Status

Page Name	Definition Name	Navigation	Usage
Status	FPAEESTATUS_PNL1	Workforce Administration, Job Information, Update Status FPS, Status	View and change an employee's status.

Viewing and Changing an Employee's Status

Access the Status page (Workforce Administration, Job Information, Update Status FPS, Status).

The availability of many fields on this page is dependent on employee status. Enter data in the fields as needed.

Employee Status Code	Enter the new employee status.
Access Mode	Select how the employee reached the new status, C (Competition) or R (Recruitment).
Comp/Salary Grade Table (compensation/salary grade table)	This check box is available for entry only for employees whose statuses do not imply career management.
Tenure Date	Enter the tenure date for Civil Servant and Trainee statuses only.

Tenure Probation Period

This group box is available for entry if the status is Trainee before tenure.

Length	Displays the tenure probation period length in the trainee's grade for trainees.
Probation Date	Displays the probation period end date that is calculated by the process. It accounts for possible statutory breaks during probation period length and part-time work.

See Also

Processing Trainee Tenure

Hiring French Public Sector Employees

Managing Assignments

This part of the employee record enables you to update employees' assignment and job data. It also determines base compensation for employees who are in the Salary Grade Table according to their job codes and steps.

This section discusses how to:

Record changes of position, business unit, company and department.
Modify job data.

Pages Used to Manage Assignments

Page Name	Definition Name	Navigation	Usage
Assignment - Overall Data	FPAEEPOST_PNL1	Workforce Administration, Job Information, Update Assignment FPS, Assignment - Overall Data	Add a new assignment.
Assignment - Work Location	FPAEEPOST_PNL2	Workforce Administration, Job Information, Update Assignment FPS, Assignment - Work Location	Record changes of position, business unit, company and department.
Assignment - Job Information	FPAEEPOST_PNL3	Workforce Administration, Job Information, Update Assignment FPS, Assignment - Job Information	View and modify job data.

Recording Changes of Position, Business Unit, Company, and Department

Access the Assignment - Work Location page (Workforce Administration, Job Information, Update Assignment FPS, Assignment - Work Location).

To record changes:

If you manage part of your system by position, enter a position number in the Position Number field.

The system populates the following fields: Regulatory Region, Company, Business Unit, Department, Payroll System, and Pay Group. Select Override Position Data to modify these values if needed.

Warning! In case of partial position management, modifying position data on the Organizational Development, Position Management menu can affect the civil servant assigned to that position on this page.
If you do not manage your system by position, enter the Business Unit and Department.

You must also enter the employee's pay group. If you are using PeopleSoft Enterprise Global Payroll, you must enter additional information.

See Also

Defining Pay Groups

Modifying Job Data

Access the Assignment - Job Information page (Workforce Administration, Job Information, Update Assignment FPS, Assignment - Job Information).

Job Code Premiums

Click to access the Job Code Premiums component.

Step

Enter the step on the Salary Grade Table for the employee.

Forced Salary

Select to be able to adjust the component of pay data on the Compensation - 2 page.

Component of Pay

Displays compensation elements.

The Classification and Component of Pay group boxes are available only for employees without careers who are compensated on salary grade table.

Managing Compensation Data

This section provides an overview of compensation management and discusses how to update compensation for employees.

Understanding Compensation Management

The compensation pages affect only employees without career data. The pages distinguish between employees in salary grade tables and employees with free compensation.

The base compensation of employees without career data and in salary grade tables are defined automatically by their job codes and steps. You manage this data in the Update Assignment FPS component by forcing indexes or amounts.

For employees without career data and with free compensation, you enter the compensation amounts directly.

In Manage French Public Sector, employee compensation is managed on different pages, depending on status and compensation mode:

Status	Pages	Managed Data
Employee With Career	Career - Compensation Seniority	Compensation + Forced Index
Employee Without Career - in Salary Grade table	Assignment - Job Information, Compensation - 2	Base Compensation, Forced Salary
Employee Without Career - outside Salary Grade table	Compensation - 2	Compensation
All statuses	Employee Premiums	Financial bonuses

Pages Used to Update Compensation Data

Page Name	Definition Name	Navigation	Usage
Compensation - 1	FPAEESALARY_PNL1	Workforce Administration, Job Information, Update Compensation FPS, Compensation - 1	Enter an action that adds or modifies employee compensation data.
Compensation - 2	FPAEESALARY_PNL2	Workforce Administration, Job Information, Update Compensation FPS, Compensation - 2	Update compensation for employees.

Updating Compensation for Employees

Access the Compensation - 2 page (Workforce Administration, Job Information, Update Compensation FPS, Compensation - 2).

Updating Compensation for Employees in Salary Grade Tables

To update compensation for employees in salary grade tables:

Select Modify Index or Modify Compensation.

These options are available only if Forced Salary is selected (for the specified period) on the Assignment - Job Information page.
Adjust the Component of Pay data.

Updating Compensation for Employees with Free Compensation

Only the Component of Pay group box appears for employees with free compensation.

To update compensation for employees with free compensation:

Select the Rate Code.

The system populates Frequency, Currency, and Comp Rate.
Modify the values of these fields as needed.

Managing Employee Premiums

Individual premiums can be assigned to employees. They can be expressed as a number of points, a flat amount, or a percentage. Individual premiums are tracked the same way for contract workers and civil servants.

This section discusses how to update employee premiums.

Pages Used to Manage Employee Premiums

Page Name	Definition Name	Navigation	Usage
Overall Data	FPAEEPREMIUM_PNL1	Workforce Administration, Job Information, Grant Premiums FPS, Overall Data	Enter an action that adds or modifies employee premium data.
Premiums	FPAEEPREMIUM_PNL2	Workforce Administration, Job Information, Grant Premiums FPS, Premiums	Update employee premium data.

Updating Employee Premiums

Access the Premiums page (Workforce Administration, Job Information, Grant Premiums FPS, Premiums).

When you select the Rate Code, the system makes some fields unavailable depending on the type of rate code. This table summarizes which fields are available and unavailable for each type of rate code:

Rate Code Type	Fields Available	Fields Unavailable
A flat amount	Comp Rate, Currency, and Comp Freq	Points, Percent, and Rate Code Group
Percentage	Percent and Rate Code Group	Rate Code, Comp Rate, Points, Currency, and Comp Freq
Valued in points	Points, Currency, and Comp Freq	Comp Rate, Percent, and Rate Code Group

Rate Code	Enter the rate code for the premium.
Currency	Optional.
Comp Freq (compensation frequency)	Optional.
Pro-Ration Row Type	Select a type. Values are Main Salary, Secondary, or None.
Career Premium	Displays a value that indicates whether the premium is granted for the current step or grade. Values are: Grade/Step Sensitive: The premium is deactivated when a change in step occurs. Grade sensitive: The premium is deactivated when a change in grade occurs. None: The premium is granted regardless of career path. This field is unavailable for entry if the employee is not a civil servant and therefore does not have grade/step career data.
Premium Status	Displays the status. Values are: Active: The premium is active. On Hold: The premium is not aligned with the grade or grade and step data. Reactivated: The premium is reactivated.

Linking the Career Premium and Premium Status Fields

The actions (rows) in the career record can be separated into two groups:

Open occurrences

Updates, deletions, or additions of open occurrences initiate online updates to the Premium Status field according to the following scheme:

Career Change	Career Premium	Premium Status
Neither grade nor step changes.	Any option.	No change.
Step or grade changes.	None.	No change.
Step changes.	Grade- and step-sensitive.	On Hold if the step change effective date precedes the premium effective date.
Step changes.	Grade-sensitive.	No change.
Grade changes.	Step-sensitive.	On Hold if the grade change effective date precedes the premium effective date.
Grade changes.	Grade-sensitive.	On Hold if the grade change effective date precedes the premium effective date.

Closed occurrences

The retroactivity process manages the impact of updates, deletions, or additions of closed occurrences.

You must manually initiate the existing retroactivity process by updating Career data. After the career data has been rebuilt, following any career changes, the process scans the premiums for the employees with career changes and assesses whether the premiums agree with the grade and step data in the Career Table. If the premiums are not valid, they are flagged as On Hold.

See Also

Saving Career Data

Running the Retroactivity Process

Managing Work Time

This section discusses how to track an employee's work time.

Pages Used to Manage Work Time

Page Name	Definition Name	Navigation	Usage
Overall Data	FPAEEWORKRT_PNL1	Workforce Administration, Job Information, Update Work Time FPS, Working Time - Overall Data	Enter an action that affects the employee's working time.
Working Time	FPAEEWORKRT_PNL2	Workforce Administration, Job Information, Update Work Time FPS, Working Time	Track an employee's working time.

Tracking an Employee's Working Time

Access the Working Time page (Workforce Administration, Job Information, Update Work Time FPS, Working Time).

Full//Part Time

Indicate if the employee is full-time or part-time.

Working Time Percentage

Select a working-time percentage for part-time employees.

Position Actual End Date

Displays the Position Expected End Date, minus 1 day.

Position Expected End Date

Enter an expected end date. This field is either required or optional, depending on the action that you have inserted.

Hours Type

Select the type of hours; for example, STA (standard hours).

Standard Hours

Enter the number of hours that the employee works per standard work period.

Standard Work Period

Select the length of the standard work period, such as a weekly.

Managing Employee Categorization

This section discusses how to manage employee categorization.

Pages Used to Manage Employee Categorization

Page Name	Definition Name	Navigation	Usage
Employee Categ - Overall Data	FPAEEOTHER_PNL1	Workforce Administration, Job Information, Update Categorization FPS, Employee Categ - Overall Data	View employee data.
Employee Categorization	FPAEEOTHER_PNL2	Workforce Administration, Job Information, Update Categorization FPS, Employee Categorization	Maintain employee data that is not specific to French Public Sector.

Managing Seniority Bonuses

This section provides an overview of seniority bonus management and discusses how to assign day bonuses.

Understanding Seniority Bonus Management

Review these considerations for managing seniority bonuses:

You can assign day bonuses to employees to reduce the seniority that is necessary before step increment.
Step duration reductions are given in years, months, and days and are associated with the step.
When an employee is in a substep, the step duration reduction is not granted within the substep, but within the step that corresponds to the scale letter.
Step duration reductions are taken into account in the seniority calculation collective process.
For step duration reductions, the system can control the number of bonus days.

If the corps setup authorizes a step duration reduction control, the number of bonus days must not exceed the difference between the average step duration and the minimum step duration. Minimum and average step duration is defined on the Steps page. Seniority reduction control is defined on the Corps page.

Note. Day bonuses reduce the seniority that is necessary before step increment but they do not reduce the seniority necessary before substep increment.

See Also

Defining Corps

Defining Steps, Substeps, and Advancement Rules

Pages Used to Manage Seniority Bonuses

Page Name	Definition Name	Navigation	Usage
Sen Bonus - Overall Data (seniority bonus - overall data)	FPABONUS_PNL1	Workforce Administration, Job Information, Update Seniority Bonus FPS, Sen Bonus - Overall Data	Add a new seniority bonus action.
Sen Bonus Days (seniority bonus days)	FPABONUS_PNL2	Workforce Administration, Job Information, Update Seniority Bonus FPS, Sen Bonus Days	Assign day bonuses.
Delete Career Data FPS - Sen Bonus - Overall Data (delete career data FPS - seniority bonus - overall data)	FPABONUS_PNL1D	Workforce Administration, Job Information, Delete Career Data FPS, Sen Bonus - Overall Data	View and delete previously recorded seniority bonus data.
Delete Career Data FPS - Sen Bonus Days (delete career data FPS - seniority bonus days)	FPABONUS_PNL2D	Workforce Administration, Job Information, Delete Career Data FPS, Sen Bonus Days	View and delete previously recorded seniority bonus data.

Assigning Day Bonuses

Access the Sen Bonus Days page (Workforce Administration, Job Information, Update Seniority Bonus FPS, Sen Bonus Days).

Enter the seniority bonus days and the bonus end date.

Managing Absences

This section discusses how to track an employee's absences.

Pages Used to Manage Absences

Page Name	Definition Name	Navigation	Usage
Absences - Overall Data	FPAEEABSENCE_PNL1	Workforce Administration, Job Information, Absences FPS, Absences - Overall Data	Add an absence action.
Absences	FPAEEABSENCE_PNL2	Workforce Administration, Job Information, Absences FPS, Absences	Track an employee's absences.

Tracking an Employee's Absences

Access the Absences page (Workforce Administration, Job Information, Absences FPS, Absences).

There is no interaction between the Civil Service Position business process and Absences. An absence that is selected in the Civil Service Position business process is not automatically retrieved in Absences, or vice versa. These two business processes are independent.

To track absences:

Enter a date in the Position Expected End Date field.

Depending on the action and its setup, this field can be required or optional.
Enter the number of renewals (repeated absences) and the duration of the absence in days.
If necessary, enter a comment.

Tracking Supporting Documents

When you hire an employee or update certain employee personal data (address change or marital status change), the employee must provide certain supporting documents. Use the Supporting Documents FPS page to track the supporting documents the employee provides.

This section discusses how to track supporting documents.

Page Used to Track Supporting Documents

Page Name	Definition Name	Navigation	Usage
Supporting Documents FPS	FPAEESUPDOC_PNL	Workforce Administration, Job Information, French Public Sector Jobs, Supporting Documents FPS, Supporting Documents FPS	Track an employee's supporting documents.

Tracking Supporting Documents

Access the Supporting Documents FPS page (Workforce Administration, Job Information, French Public Sector Jobs, Supporting Documents FPS, Supporting Documents FPS).

The page displays the list of supporting documents automatically generated if you select the Supporting Document Required check box before saving the Hire Employee or Update Personal Information components.

Note. The Supporting Document Required check box is in the FPS collapsible section of the Regional tab in the Add a Person and Modify a Person components.

See Entering Country-Specific Person Data, Updating Person and Job Information.

Enter the type of supporting document provided in Sup Doc ID (supporting document ID) and the date you received it in Doc Deliv Dt (document delivery date).

Reviewing Employee Data

This section provides a list of pages that you can use to review previous actions and data for an employee—that is, actions and data that have been deleted either manually or by automatic processes.

Pages Used to Review Employee Data

Page Name	Definition Name	Navigation	Usage
Career Storage 1	FPAEECARHIST_PNL1	Workforce Administration, Job Information, Review Job Information, Career Archive FPS, Career Storage 1	View an employee's previous career data.
Career Storage 2	FPAEECARHIST_PNL2	Workforce Administration, Job Information, Review Job Information, Career Archive FPS, Career Storage 2	View an employee's previous career data.
Career Storage 3	FPAEECARHIST_PNL3	Workforce Administration, Job Information, Review Job Information, Career Archive FPS, Career Storage 3	View an employee's previous career data.
Assignment Storage 1	FPAEEPOSHIST_PNL1	Workforce Administration, Job Information, Review Job Information, Assignment Archive FPS, Assignment Storage 1	View an employee's previous assignment data.
Assignment Storage 2	FPAEEPOSHIST_PNL2	Workforce Administration, Job Information, Review Job Information, Assignment Archive FPS, Assignment Storage 2	View an employee's previous assignment data.
Assignment Storage 3	FPAEEPOSHIST_PNL3	Workforce Administration, Job Information, Review Job Information, Assignment Archive FPS, Assignment Storage 3	View an employee's previous assignment data.
Compensation Storage 1	FPAEESALHIST_PNL1	Workforce Administration, Job Information, Review Job Information, Compensation Archive FPS, Compensation Storage 1	View an employee's previous compensation data.
Compensation Storage 2	FPAEESALHIST_PNL2	Workforce Administration, Job Information, Review Job Information, Compensation Archive FPS, Compensation Storage 2	View an employee's previous compensation data.
Work Time Storage 1	FPAEEWORHIST_PNL1	Workforce Administration, Job Information, Review Job Information, Work Time Archive FPS, Work Time Storage 1	View an employee's previous work time data.
Work Time Storage 2	FPAEEWORHIST_PNL2	Workforce Administration, Job Information, Review Job Information, Work Time Archive FPS, Work Time Storage 2	View an employee's previous work time data.
EE Categorization Storage 1 (employee categorization storage 1)	FPAEEOTHHIST_PNL1	Workforce Administration, Job Information, Review Job Information, EE Categorization Archive FPS, EE Categorization Storage 1	View an employee's previous categorization data.
EE Categorization Storage 2 (employee categorization storage 2)	FPAEEOTHHIST_PNL2	Workforce Administration, Job Information, Review Job Information, EE Categorization Archive FPS, EE Categorization Storage 2	View an employee's previous categorization data.
CS Position Storage 1 (civil service position storage 1)	FPAEELEGHIST_PNL1	Workforce Administration, Job Information, Review Job Information, CS Position Archive FPS, CS Position Storage 1	View an employee's previous civil service positions.
CS Position Storage 2 (civil service position storage 2)	FPAEELEGHIST_PNL2	Workforce Administration, Job Information, Review Job Information, CS Position Archive FPS, CS Position Storage 2	View an employee's previous civil service positions.
Seniority Bonus Storage 1 (seniority bonus storage 1)	FPABONHIST_PNL1	Workforce Administration, Job Information, Review Job Information, Seniority Bonus Archive FPS, Seniority Bonus Storage 1	View an employee's previous seniority bonus data.
Seniority Bonus Storage 2 (seniority bonus storage 2)	FPABONHIST_PNL2	Workforce Administration, Job Information, Review Job Information, Seniority Bonus Archive FPS, Seniority Bonus Storage 2	View an employee's previous seniority bonus data.
Premiums Storage 1	FPAEEPREMHST_PNL1	Workforce Administration, Job Information, Review Job Information, Premium Archive FPS, Premiums Storage 1	View an employee's previous premium data.
Premiums Storage 2	FPAEEPREMHST_PNL2	Workforce Administration, Job Information, Review Job Information, Premium Archive FPS, Premiums Storage 2	View an employee's previous premium data.
Name History	FPAPERS_DT_HIST_1	Workforce Administration, Job Information, Personal Data Deleted ID FPS, Name History	View name information retained after deleting an employee ID.
Address History	FPAPERS_DT_HIST_1B	Workforce Administration, Job Information, Personal Data Deleted ID FPS, Address History	View address information retained after deleting an employee ID.
Personal History	FPAPERS_DT_HIST_2	Workforce Administration, Job Information, Personal Data Deleted ID FPS, Personal History	View personal information retained after deleting an employee ID.
ID History	FPAPERS_DT_HIST_3	Workforce Administration, Job Information, Personal Data Deleted ID FPS, ID History	View ID information retained after deleting an employee ID.
Employee Personal File Cncl FPS (employee personal file cancel FPS)	FPAEELEGAL_HIST3	Workforce Administration, Job Information, Employee File Cncl FPS, Employee File Cncl FPS	View employee record information retained after deleting an employee ID.

Grade Premiums	Click to access the Grade Premiums page of the Grades component.
Grade and Step	Depending on the grade and step that you entered on the Career - Classification page, the system displays a summary page of the employee classification: grade, Salary Grade table, and scale.
Forced Index and Incrsd Ind (increased index)	Select the Forced Index check box to modify the index that corresponds to the employee's grade and step in the Salary Grade table. Enter the new index value in the Incrsd Ind field, which becomes available for entry when you select Forced Index.

Job Code Premiums	Click to access the Job Code Premiums component.
Step	Enter the step on the Salary Grade Table for the employee.
Forced Salary	Select to be able to adjust the component of pay data on the Compensation - 2 page.
Component of Pay	Displays compensation elements.

Full//Part Time	Indicate if the employee is full-time or part-time.
Working Time Percentage	Select a working-time percentage for part-time employees.
Position Actual End Date	Displays the Position Expected End Date, minus 1 day.
Position Expected End Date	Enter an expected end date. This field is either required or optional, depending on the action that you have inserted.
Hours Type	Select the type of hours; for example, STA (standard hours).
Standard Hours	Enter the number of hours that the employee works per standard work period.
Standard Work Period	Select the length of the standard work period, such as a weekly.