13 Change an Original Budget

This chapter contains the topic:

13.1 Changing an Original Budget

Navigation

From Job Cost (G51), choose Job & Budget Setup

From Job & Budget Setup (G5111), choose Original Budget Entry

You can revise original budget information for an unlocked budget at any time. The system does not create an audit trail record of the changes.

13.1.1 Before You Begin

  • Before you can make any changes to a locked original budget, you must unlock it. Verify the locked information in the Posting Edit field on the Job Master Revisions form for the job.

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To change an original budget

On Original Budget Entry

Figure 13-1 Original Budget Entry (Change Original) screen

Description of Figure 13-1 follows
Description of ''Figure 13-1 Original Budget Entry (Change Original) screen''

  1. Complete the following field:

    • Job Number

  2. Complete one or both of the following fields for each line item you want to change:

    • Original Budget Units

    • Original Budget Amount

Note:

You can also change original budget information using the Speed Original Budget Entry program.
Field Explanation
Unit of Measure A user defined code (system 00/type UM) that identifies the unit of measurement for an amount or quantity. For example, it can represent a barrel, box, cubic yard, gallon, an hour, and so on.
Level of Detail The level of detail identifies the summary and detail accounts in the general ledger and controls the totaling on screens and reports. The following are true about levels of detail:

  • The valid codes are the numbers 1-9 from least detailed (1) to most detailed (9).

  • Level 1 is reserved for the company and level 2 is for the job (business unit).

  • In the Job Cost system, a cost code header, which does not have a cost type, can be a level from 3-7. Such an account has no relationship to a G/L account with the same level of detail.

  • A cost type account, which has both a cost code and cost type, can be a level 8 or 9. Such an account has a direct relationship to the G/L account at the same level.

    Note: Ideally, you reserve levels 8 and 9 in the general ledger for only job cost detail. However, if this is not possible, attempt to leave at least level 9.

  • A level of detail is a summary level for the related accounts at the levels below it. For example, an account with a level 3 can be a summary level for accounts that are level 4.

  • You do not need to use every level of detail. You can skip levels as long as you are consistent.
Method of Computation The method the system uses to calculate the percent complete and the projected final cost and unit quantity for an account. It is a user defined code (system 51, type MC).
Posting Edit A code that controls G/L posting and account balance updates in the Account Master table (F0901). Valid codes are:

blank – Allows all posting. Posts subledgers in detailed format for every account transaction. Does not require subledger entry.

B – Only allows posting to budget ledger types starting with B or J.

I – Inactive account. No posting allowed.

L – Subledger and type are required for all transactions. Posts subledgers in detailed format for every account. The system stores the subledger and type in the Account Ledger and Account Balances tables. If you want to report on subledgers in the Financial Reporting feature, you should use this code.

M – Machine-generated transactions only (post program creates offsets).

N – Non-posting. Does not allow any post or account balance updates. In the Job Cost system, you can still post budget quantities.

S – Subledger and type are required for all transactions. Posts subledgers in summary format for every transaction. The system stores the subledger detail in the Account Ledger table.

This code is not valid for budget entry programs.

U – Unit quantities are required for all transactions.

X – Subledger and type must be left blank for all transactions. Does not allow subledger entry for the account.

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