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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Overview to Purchase Card Management System
1.1
About the Purchase Card Management System
1.2
Integrations to Other JD Edwards World Systems
1.3
Process Decisions to Make First
2
Setting Up the Purchase Card Management System
2.1
Understanding System Setup for Purchase Card Management
2.2
Understanding the Audit Window
2.3
Setting Up Purchase Card Constants
2.3.1
Programs Used to Set Up Purchase Card Constants
2.4
Setting Up UDCs for Purchase Card Management
2.5
Setting Up Merchant Category Codes (MCCs)
2.5.1
Program Used to Set Up Merchant Category Codes
2.5.2
Importing Merchant Category Codes
2.6
Setting Up Profiles
2.6.1
Program Used to Set Up Profiles
2.7
Setting Up Bank Information
2.7.1
Program Used to Set Up Bank Information
2.8
Setting Up Employee Purchase Card Information
2.8.1
Program Used to Set Up Employee Card Information
2.8.2
Setting Processing Options for Employee/Card Revisions (P01P01)
2.8.3
Importing Employee Purchase Card Information
2.9
Setting Up Merchant Information
2.9.1
Program Used to Set Up Merchant Information
2.9.2
Setting Processing Options for Merchant Information (P01P02)
2.9.3
Importing Merchant Information
2.10
Setting Up Automatic Accounting Instructions (AAIs)
2.10.1
CC (Expense Distribution)
2.10.2
CCP (Suspense/Distribution Account)
2.11
Setting Up Additional Employee Purchase Card Information
2.11.1
Program Used to Set Up Additional Employee Information
2.11.2
Setting Processing Options for Employee Cards - User Reserved (P01P55)
3
Understanding the Process Mode (Summary versus Detail) for Processing Transactions and Statements
3.1
About the Process Mode (Summary versus Detail)
3.2
Setting the Process Mode for Processing Purchase Card Transactions
3.2.1
Examples of Purchase Card Summary and Detail Processing
3.3
Setting the Process Mode for Processing Purchase Card Statements
3.3.1
Coordinating the Transaction and Statement Process Modes for Automatic Reconciliation
4
Processing Purchase Card Bank Transmissions
4.1
Uploading the Bank Transmission
4.2
Processing Bank Transmissions for PCard Transactions
4.2.1
Program Used to Process Bank Transmissions for PCard Transactions
4.2.2
Setting Processing Options for Process Daily Transactions (P01P560)
4.2.3
Setting Data Selection for Process Daily Transactions (P01P560)
4.2.4
Setting Data Sequence for Process Daily Transactions (P01P560)
4.3
Revising Unprocessed Bank Transmissions
4.3.1
Program Used to Revise Unprocessed Bank Transmissions
5
Working with Unprocessed Purchase Cards Transactions
5.1
Overview to Transaction Workbench (P01P200)
5.1.1
Programs Used to Review and Revise Purchase Card Transactions
5.1.2
Setting Processing Options for Transaction Workbench (P01P200)
5.2
Working with G/L Account Distribution Information
5.3
Approving, Unapproving, and Rejecting Transactions
5.3.1
Rejecting Transactions
6
Creating Journal Entries from the Purchase Card Management System
6.1
Understanding Create Journal Entries (P01P520)
6.1.1
Program Used to Create Journal Entries from the PCard System
6.1.2
Setting Processing Options for Create Journal Entries (P01P520)
6.1.3
Setting Data Selection for Create Journal Entries (P01P520)
6.1.4
Setting Data Sequence for Create Journal Entries (P01P520)
7
Processing Purchase Card Statements
7.1
Uploading the Bank Transmission for PCard Statements
7.1.1
What You Should Know about Processing Non-Cardholder Statement Transactions
7.2
Processing Purchase Card Statements
7.2.1
Program Used to Process Purchase Card Statements
7.2.2
Setting Processing Options for Receive Statement Transaction (P01P561)
7.2.3
Setting Data Selection for Receive Statement Transaction (P01P561)
7.2.4
Setting Data Sequence for Receive Statement Transaction (P01P561)
7.3
Reconciling Statements to Purchase Card Transactions
7.3.1
Automatically Reconciling Statements
7.3.1.1
Program Used to Automatically Reconcile Statements
7.3.1.2
Setting Processing Options for Statement Reconciliation (P01P500)
7.3.1.3
Setting Data Selection for Statement Reconciliation (P01P500)
7.3.1.4
Setting Data Sequence for Statement Reconciliation (P01P500)
7.3.2
Reviewing and Manually Reconciling Statement Information
7.3.2.1
Programs Used to Review and Manually Reconcile Statements
7.3.2.2
Setting Processing Options for Statement Inquiry (P01P201)
8
Creating Vouchers from the Purchase Card Management System
8.1
Understanding Create A/P Vouchers (P01P510)
8.1.1
Programs Used to Create Vouchers from the PCard System
8.1.2
Setting Processing Options for A/P Functional Server (XT0411Z1)
8.1.3
Setting Processing Options for Create Vouchers (P01P510)
8.1.4
Setting Data Selection for Create A/P Vouchers (P01P510)
8.1.5
Setting Data Sequence for Create A/P Vouchers (P01P510)
8.2
Reviewing Voucher and Related PCard Journal Entries
8.2.1
Programs Used to Review Vouchers and Related PCard Journal Entries
9
Working with Purchase Card Reports and Inquiries
9.1
Printing the Transaction Report (P01P400)
9.1.1
Program Used to Print the Transaction Report
9.1.2
Setting Processing Options for the Transaction Report (P01P400)
9.1.3
Setting Data Selection and Data Sequencing for the Transaction Report (P01P400)
9.2
Printing the Transaction Activity Report (P01P404)
9.2.1
Program Used to Print the Transaction Activity Report
9.2.2
Setting Processing Options for the Transaction Activity Report (P01P404)
9.2.3
Setting Data Selection for the Transaction Activity Report (P01P404)
9.2.4
Setting Data Sequencing for the Transaction Activity Report (P01P404)
9.3
Reviewing Merchant Activity (P01P220)
9.3.1
Programs Used to Review Merchant Activity
9.3.2
Setting Processing Options for Merchant Activity (P01P220)
9.4
Reviewing Merchant Activity Summary (P01P225)
9.4.1
Programs Used to Review Merchant Activity Summary
9.4.2
Setting Processing Options for Merchant Activity Summary (P01P225)
9.5
Printing the Employee Card Information Report (P01P401)
9.5.1
Program Used to Print the Employee Card Information Report
9.5.2
Setting Processing Options for Employee Card Information (P01P401)
9.5.3
Setting Data Selection and Data Sequencing for Employee Card Information (P01P401)
9.6
Printing the Merchant Information Report (P01P402)
9.6.1
Program Used to Print the Merchant Information Report
9.6.2
Setting Processing Options for Merchant Information Report (P01P402)
9.6.3
Setting Data Selection and Data Sequencing for the Merchant Information Report (P01P402)
9.7
Printing the Bank Information Report (P01P403)
9.7.1
Program Used to Print the Bank Information Report
9.7.2
Setting Processing Options for the Bank Information Report (P01P03)
9.7.3
Setting Data Selection and Data Sequencing for Bank Information Report (P01P03)
9.8
Printing the Transmission Log Reports
9.8.1
Program Used to Print the Error/Log Report
9.8.2
Setting Processing Options for Error/Log Report (P00ZERR)
9.8.3
Setting Data Selection for Error/Log Report (P00ZERR)
9.8.4
Setting Data Sequencing for the Error/Log Report (P00ZERR)
10
Purging Purchase Card Data
10.1
Purging Purchase Card Bank Transmissions
10.1.1
Program Used to Purge PCard Transmissions
10.1.2
Setting Processing Options for Purge Transactions (P00PURGE)
10.1.3
Setting Data Selection for Purge Transactions (P00PURGE, Version ZJDE0049)
10.2
Purging Purchase Card Transaction Files (F01P11 and F01P111)
10.2.1
Program Used to Purge PCard Transactions
10.2.2
Setting Processing Options for Purge Transactions (P01P800)
10.2.3
Setting Data Selection for Purge Transactions (P01P800)
10.2.4
Setting Data Sequencing for Purge Transactions (P01P800)
10.3
Purging Purchase Card Statement Files (F01P12 and F01P121)
10.3.1
Program Used to Purge PCard Statement
10.3.2
Setting Processing Options for Purge Statements
10.3.3
Setting Data Sequencing for Purge Statements (P01P801)
A
Importing Merchant Category Codes
A.1
Creating the Template for Merchant Category Codes
A.2
Updating the Merchant Category Codes Template (Spreadsheet)
A.3
Importing the Merchant Category Codes
B
Using the Batch Import Process to Upload Information for the PCard System
B.1
Creating the Template for the Z File
B.2
Exporting Address Book Information
B.2.1
Before You Begin
B.3
Updating the Z-File Template (Spreadsheet)
B.4
Uploading the Z-File
B.5
Processing Transactions to the PCard File
B.6
Uploading Changes to Employee Credit Card and Merchant Information Files
C
Field Specifications for the Bank Transmissions File (F01PBKZ) for Processing PCard Transactions
C.1
Required Fields for Processing PCard Transactions
C.2
Optional Fields
C.3
Multicurrency Fields
D
Field Specifications for the Bank Transmissions File (F01PBKZ) for Processing PCard Statements
D.1
Required Fields for Processing PCard Statements
D.2
Optional Fields
D.3
Multicurrency Fields
E
Field Specifications for Manually Adding a Purchase Card Transaction or Statement
E.1
Adding a Purchase Card Transaction Manually
E.1.1
Program Used to Add a PCard Transaction Manually
E.2
Adding a Statement Manually
E.2.1
Program Used to Add a PCard Statement Manually
F
How to Redistribute Purchase Card Logged Vouchers with Purchase Order Matching
F.1
Purchase Order Processing
F.2
Purchase Card Management Processing
F.2.1
What You Should Know About
F.2.2
What You Should Know About
G
How to Adjust Inventory for Stock Items
G.1
Adjusting Inventory for Stock Items
G.1.1
Setting Up the System
G.1.2
Understanding Inventory Adjustments for PCard Transactions
G.1.2.1
Entering the Inventory Adjustment
Index
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