Setting Up Enrollment Requisites

This chapter provides an overview of enrollment requisite setup and maintenance and discusses how to:

• Define requisite program statuses.

• Define tests for use in requisites.

• Define student groups for use in requisites.

• (Optional) Define requisite conditions.

• (Optional) Define entity groups for use in requisites.

• Define enrollment requirement groups.

• Define enrollment requirements.

• Define enrollment course lists.

• View enrollment requisite summary information.

• Generate a reverse engineering report.

• Generate the Enrollment Requirement Group report.

• Generate the Requirement report.

• Generate the Entity Group Table and Condition Table reports.

Understanding Enrollment Requisite Setup and Maintenance

In Student Records, two levels are available at which you can create enrollment requisites and requirements:

1. Enrollment Requirement Groups, which handle requirements for specific courses or class reserve capacities.

2. (Optional) Enrollment Requirements (with or without course lists), which handle complicated requisite rules.

Most likely, you can meet 90 percent of your requisite needs with the Enrollment Requirement Group component alone.

See Also

Setting Up Academic Requirement Groups

Setting Up Academic Requirements

Setting Up Academic Course Lists

Prerequisites

Depending on the structure and complexity of your enrollment requirement groups, you must first define the following data:

• Academic institutions.

• Requisite program statuses.

• (Optional) Tests for requisites.

• Student Groups for requisites.

• (Optional) Requisite conditions.

• (Optional) Enrollment requirements.

• (Optional) Enrollment course lists.

• (Optional) Entity groups.

• (Optional) Requirement designations.

• (Optional) Courses.

Defining Requisite Program Statuses

This section discusses how to define valid academic program statuses for use in requisite checking.

Page Used to Define Requisite Program Statuses

Defining Requisite Program Statuses

Access the Define Requisite Prog Status page (Curriculum Management, Enrollment Requirements, Define Requisite Prog Status, Define Requisite Prog Status).

Use this page to identify valid program statuses for an institution. The statuses that are defined on this component are considered valid for enrollment requisites using conditions that specify academic programs, plans, or sub-plans. The requisite checking process evaluates only programs, plans, or subplans for which the student's current (for the enrollment term) academic program status matches one of the statuses defined here.

Note. In most cases, you will need to define only one status here (ACTV). Adding any other non-active program statuses allows requisite conditions based on academic program, plan and sub plans to be satisfied by non-active students.

Defining Tests for Use in Requisites

This section discusses how to define tests for use in enrollment requisites.

Page Used to Define Tests for Use in Requisites

Defining Tests for Requisites

Access the Define Tests for Requisites page (Curriculum Management, Enrollment Requirements, Define Tests for Requisites, Define Tests for Requisites).

Use this page to identify the tests and related data that you want to use in conditions in enrollment requirement groups and requirements. The Test IDs are already defined in the Test Tables component. Here, you are identifying which Test IDs and related data that you want to use in enrollment requisites.

Important! If you want to use test scores in academic requirements, you must define your Test IDs and related data in the Define Tests for Advisement component.

See Setting Up Optional Advisement Data.

Note. Tests defined in this component are saved with a requirement usage code of ENR. Users can retrieve such rows using this component only.

See Also

Setting Up External Test Score Loads

Setting Up Optional Advisement Data

Setting Up Academic Requirements

Defining Student Groups for Use in Requisites

This section discusses how to define student groups for use in enrollment requisites.

Page Used to Define Requisite Student Groups

Defining Requisite Student Groups

Access the Define Requisite Student Group page (Curriculum Management, Enrollment Requirements, Define Requisite Student Group, Define Requisite Student Group).

Use this page to identify the student group codes that you want to use in conditions in enrollment requirement groups and requirements.

Note. Student groups that are defined in this component are saved with a requirement usage code of ENR.

Defining Requisite Conditions (Optional)

This section provides an overview of conditions for use in enrollment requisites and discusses how to define them.

Understanding Requisite Conditions

When you want to create an enrollment requisite that contains a condition, you select a value from the list of delivered "standard" condition codes (Cumulative Grade Point Average, for example). For example, you might set up a course prerequisite whose condition is that the student's cumulative GPA is greater than 3.0.

Requisite conditions enable you to create conditions that are more complex and then use those as conditions in an enrollment requirement or requirement group. They enable you to use multiple standard conditions (student group equals athlete and academic standing is good, for example), user programmable conditions (a milestone, for example), or a combination thereof. For example, you might set up a requisite condition whereby academic level must be less than sophomore and that the SAT math score must be greater than or equal to 650.

A condition specification (requisite condition) is a condition that includes connector types, lines, process types, parameters, and controls. It can also be referenced by another requisite condition. Using Boolean logic, requisite conditions can be combined within a condition specification to create more complex requisite conditions. For example, you could create two requisite conditions, and then point to these from a third requisite condition. Requisite condition #1 equals academic level = freshman and cum GPA>=2.0. Requisite condition #2 equals sophomore and cum GPA>=2.5. Requisite condition #3 equals requisite condition #1 OR requisite condition #2.

Page Used to Define Requisite Conditions

Defining Requisite Conditions

Access the Define Requisite Conditions page (Curriculum Management, Enrollment Requirements, Define Requisite Conditions, Define Requisite Conditions).

Condition Specification	This is an arbitrary number that is unique for each condition specification. You can use this condition specification as a condition in an enrollment requirement or enrollment requirement group.
Description	Enter a description for the condition specification that you want to establish. The description appears on the enrollment requisite (requirement group) summary, enrollment requirement summary, the enrollment advisement report, the requisite requirement report, and the reverse engineering report.
Short Description and Long Description	Enter descriptions for the condition specification that you want to establish. These descriptions are used for documentation purposes only.
Academic Institution	Select the academic institution. Each condition specification is associated with only one academic institution.
Connector Type	Select the main connector type for this condition specification. Values are: None, AND, and OR. (None converts to AND.) The connector type indicates the Boolean operator to be used in the equation that contains the condition lines.
Condition Line Sequence	This number indicates the order in which the condition lines are evaluated. The condition line sequence number is automatically assigned, but can be overridden by the user.
Condition Process Type	Select a condition process type. Values are: Standard Condition: Indicates that the condition is one of the delivered, standard conditions. This is the default field value. If you use this type, then the condition code field is available. User Programmable Condition: Indicates that the condition is a user programmable condition. If you select User Programmable Condition, the Condition Process Identifier field becomes available. If you select the condition process type User Programmable Condition, and the condition process identifier of Milestone Check, then you are presented with additional fields. Use these to specify the details about the milestone for use in this dynamic condition.
Condition Code	If you select the Condition Process Type field value of Standard Condition, then select one of the following delivered translate values: None: Indicates no field value. Academic Level: Indicates the year of study. For example, valid values include freshman and sophomore. This value is evaluated against the student based on whatever As of Date field value is specified at run time. Academic Plan: Indicates the area of study, for example, a major or minor within the academic program. Some plans are subdivided into sub-plans. Academic Plan and Primary Academic Plan reference the exact same plan when the student has one plan only. Academic Plans: Indicates that all of a student's plans are part of the equation. Academic Program: Indicates the program of study to which a student applies and is admitted. Academic Program and Primary Academic Program reference the exact same program when the student has one program only. Academic Programs: Indicates that all of a student's academic programs are part of the equation. Academic Standing: Indicates a student's standing at the institution. For example, values might include good standing, probation, and dismissal. You define values in the Academic Standing table. This value is evaluated against the student based on the as of date that you specify at run time. Academic Sub-Plan: Indicates a further specialization within the academic plan. Academic Sub-Plans: Indicates that all of a student's sub-plans are part of the equation. Cumulative Grade Point Average: A student's cumulative grade point average (derived from the students term history cumulative statistics, in conjunction with the processing as of date). Dynamic Condition: Indicates a dynamic condition that has been previously created in the Define Dynamic Condition component. Primary Academic Plan: Indicates a student's primary academic plan. The primary academic plan is designated by the lowest plan sequence number on the Student Plan page. For example, under a program of LAU, a student might have two plans, Psychology and Classics Minor. If Psychology has a plan sequence number of 10 and Classics Minor has a plan sequence number of 20, then Psychology is the primary academic plan. On the Student Plan page, student career number 0 is the primary career. Important! The primary academic plan is designated by the lowest plan sequence number on the Student Plan page, and the primary academic program is designated by the lowest career sequence number on the Student Program page. However, when a student has multiple programs (containing multiple plans), the primary academic plan is not necessarily the lowest plan sequence number under a given program, but it is that plan with the lowest plan sequence number under the program with the lowest student career number. For example, under a program of Liberal Arts Undergraduate (attached to a student career number of 0), a student has a plan of Psychology with a plan sequence number of 10. The same student has a plan of Art with a plan sequence number of 10 under a program of Fine Arts Undergraduate (attached to a student career number of 1). Both plans have a plan sequence number of 10, but the plan under the program with the lowest career number is the primary plan. In this example, the primary plan is Psychology, which is tied to a student career number of 0 through the Liberal Arts Undergraduate program. Primary Academic Program: Indicates a student's primary academic program. The primary academic program is the program designated by the lowest career sequence number. On the Student Program page, student career number 0 is the primary career. Student Group: Indicates a grouping of students. For example, values might include athlete and veteran. You define values in the Student Group table. Student Groups: Indicates that all of the student groups containing a student are part of the equation. Test Score: Select to use a test score as a condition. If you select this field value, the following additional fields appear: Test ID, Test Component, Condition Operator, Test Score, Months Valid, and Test Score Method. Months Valid and Test Score Method are editable according to the setup on the Define Tests for Advisement page. If you select User Programmable Condition, the Condition Process Identifier field becomes available. Select the appropriate value for the condition process. The delivered values are: 0001 (Milestone Check), 0002 (Internal Degree Check), and 0003 (External Degree Check). Milestone Check verifies whether a milestone is completed, in progress, or not completed. Internal Degree Check verifies whether a student has received a degree from the home institution. External Degree Check verifies whether a student has received a degree from another institution. Note. You can create additional condition process identifier field values in the Condition Processes table. Delivered field values are numbered from 1 through 500. Client-added values should be numbered above 500.
Condition Operator	Values are: Equal, Greater Than, Greater or Equal, In, Less Than, Less or Equal, Not Equal, and Not In. None is the same as Equal. The operators of In and Not In are for use with requisite entity groups and so are available only when you select the following condition codes: Academic Plan, Academic Plans, Primary Academic Plan, Academic Program, Academic Programs, Primary Academic Program, Academic Sub Plan, Academic Sub Plans, Student Group, and Student Groups. If you select the operator In or Not In, the Condition Data field prompts on requisite entity groups that you set up using the Requisite Entity Groups component. Note. A student with a null set of entities is always considered true for all plurals of that entity for both In and Not In because the null set is included in all entity groups and all entity group complements. Operators are not used if the precondition is Dynamic Condition. If the precondition is Dynamic Condition, then select one of the dynamic conditions that you previously created in the Define Dynamic Condition component.
Condition Data	The system prompts you with values based on your selections in the Condition Code and Condition Operator fields.

If the condition process type is User Programmable Condition and the condition process identifier selected is External Degree Check or Internal Degree Check, the user then must select a degree.

If you select the condition process type of standard condition and the condition code of Test Score, the appearance of the page changes.

When you select the Calculate Test Score check box, other fields become available so that you can define the details of the calculation to be performed when the dynamic condition is used in an enrollment requirement or enrollment requirement group.

See Also

Defining Custom Conditions

Defining Entity Groups for Use in Requisites (Optional)

This section discusses how to define entity groups for use in enrollment requisites.

Entity groups are similar items (programs, plans, subplans, or student groups) that are grouped together to be used in a condition. An example is that you have a requisite for a course that states a student must be enrolled in one of five plans to enroll in the course. To make this a simple condition, the five plans are placed into an entity group. When the condition is defined, it states that academic plans must be in the entity group. This allows for many similar objects to be grouped together for comparison.

Page Used to Define Enrollment Requisite Entity Groups

Defining Requisite Entity Groups

Access the Define Requisite Entity Groups page (Curriculum Management, Enrollment Requirements, Define Requisite Entity Groups, Define Requisite Entity Groups).

Note. Entity groups that are defined in this component are saved with a requirement usage code of ENR.

Entity Group Item Detail

This group box lists the details (entities) in this requisite entity group. An entity group item number is a sequential line number that the system automatically assigns to each item in the entity group. You can override the number. The system automatically supplies the description.

Defining Enrollment Requirement Groups

This section provides an overview of enrollment requirement group setup and discusses how to:

• Define enrollment requirement groups.

• Define overall requisite parameters.

• Define requisite details.

• Define requisite detail level parameters.

Understanding Enrollment Requirement Group Setup

Enrollment requirement groups encompass requisites based on a variety of factors including grade point average and units, courses, and much more. Virtually every prerequisite or corequisite that your institution has for courses can be satisfied with the Enrollment Requirement Group component alone.

Enrollment requirement groups are also used for reserve capacity portions of classes. You can create enrollment requirement groups which are later attached to classes designating a reserve capacity for students who meet a certain criteria (for example, you can set aside 10 seats in a class for students with a certain academic level, cumulative GPA, number of units earned, and so on).

You attach enrollment requirement groups to courses in the course catalog, and you can override these requisite rules or append them on a class-by-class basis when you create the schedule of classes. One course catalog offering can refer to one enrollment requirement group rule, but that rule can contain multiple course requisites and noncourse enrollment restrictions (such as condition requirements). Multiple course offerings can use the same enrollment requirement group or different ones. Reusability, and thus a reduction in data entry and maintenance, is a valuable aspect of this feature.

Of course, a number of ways are available for you to structure your course requisites. Many times more than one "correct" way exists to structure requisites using a combination of enrollment requirement groups and enrollment requirements (which we review later in this section). We review examples of course requisite setup in this section as well.

Here is a high-level overview of how to create a simple enrollment requirement group or reserve capacity:

1. Create a description of the enrollment requirement group on the Course Requisite page.

2. Determine whether parameters such as minimum GPA, units, or number of courses are an attribute of the requirement on the Requisite Parameters page.

3. Enter any other parameters of the requisite such as a course, a range of courses, a student attribute (such as program or plan), and so on, on the Requisite Detail page.

4. Determine whether any course validation parameters exist for the requisite courses on the Requisite Detail Parameters page.

5. Attach the enrollment requirement group to a course offering on the Course Catalog - Offerings page (as a requisite); or attach the enrollment requirement group to a course on the Schedule of Classes - Reserve Cap (Schedule of Classes - Reserve Capacity) page (as a reserve capacity).

Pages Used to Define Enrollment Requirement Groups

Defining Enrollment Requirement Groups

Access the Course Requisite page (Curriculum Management, Enrollment Requirements, Enrollment Requirement Groups, Course Requisite).

Effective Date	Enter an effective date for this enrollment requirement group. The effective date must be equal to or less than the effective date of the course to which this course requisite is attached. Note. The system accesses the enrollment requirement group rules based on the start date of the term for which the requisite checking occurs. As long as your effective date is less than or equal to the term start date and the status is Active, the enrollment posting process checks this rule.
Status	Select a status for this enrollment requirement group. Select Active when adding a new enrollment requirement group. Select Inactive only if your institution no longer wants to use this enrollment requirement group. Note. If you want to inactivate an enrollment requirement group, you need to delete the number for that enrollment requirement group from each course to which it is attached on the Catalog Data page.
Description, Short Description, and Long Description	Enter a description, short description, and long description for the enrollment requirement group.
Report Description and Report Long Description	Enter a report description and long description for the enrollment requirement group to be used by the enrollment requirement checking processes.
Academic Institution	The system populates the academic institution field by default. You can change the value.
Academic Group, Subject Area, and Catalog Nbr (catalog number)	The system does not include these values in the analysis of the requirement group. These values are helpful tools for searching the database for the appropriate requirement group to attach to a course. You may want to use these fields to signify the course to which the requisite is attached, or to specify department ownership of the requisite.
Enable Catalog Print	Select this check box to display the long description of the enrollment requirement group in the course catalog.

Defining Overall Requisite Parameters

Access the Requisite Parameters page (Curriculum Management, Enrollment Requirements, Enrollment Requirement Groups, Requisite Parameters).

Course Credit Parameters

Course credit parameters are overall criteria that the system uses in the evaluation of all combined requisite detail lines.

Default for Detail Level

Detail Selection Parameters

Defining Requisite Details

Access the Requisite Detail page (Curriculum Management, Enrollment Requirements, Enrollment Requirement Groups, Requisite Detail).

Refresh Parentheses	This button is available only when you add a new detail line. Click this button to refresh the parentheses setting. You cannot explicitly set parentheses to group detail rows. If the main connector type is AND, then the system automatically groups ORs together with parentheses. For example, if A or B and C or D is entered, then the implied statement is (A or B) and (C or D). If the main connector type is OR, then the system automatically groups ANDs together with parentheses. For example, if A or B and C or D is entered, then the implied statement is A or (B and C) or D.
Line	The system generates the line number. The number determines the order in which the system evaluates the detail lines. You can change the number, but no two lines can have the same number.
Group Line Type	Select the requirement line type. The group line type that you select determines the format for this line. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modification to these values requires a substantial programming effort. The four group line types are: Condition Specifies allowable values of data elements that are associated with a student, for example, a condition of Academic Level. When you specify a condition that you want to require in the Condition Code field, other fields appear that enable you to complete the condition statement. If you select the condition code Dynamic Condition, select a condition specification that was previously defined on the Define Requisite Conditions component. If you select the condition code Test Score, then you are presented with additional fields (Test ID, Test Component, Condition Operator, Test Score, Months Valid, and Test Score Method) based on the setup on the Define Tests for Requisites page. Course Specific course a student must take to fulfill the requisite. Specify the course ID, and if you want to allow equivalent courses to satisfy this requisite, select the Include Equivalent Courses check box for the system to include in its evaluation both the course ID that you specify and all courses that are set up as equivalent to the selected course ID for this requirement. If you select this check box, the following fields become unavailable: Term, Associated Class, and Topic ID. Clear this check box to further narrow your course parameters with the Term, Associated Class, and Topic ID fields. For example, you can specify not only the course ID, but also the term in which the specific course must be taken to fulfill the requisite. Requirement Specifies individual required elements. You are prompted for the requirement number. You can enter an enrollment requirement number or an academic requirement number. Enrollment requirements are used to fulfill your more complicated requirement rules and are created in the Enrollment Requirement component. Specify the enrollment requirement or academic requirement for this line in the Requirement field. You can view examples of how to use an academic requirement (as opposed to an enrollment requirement). See Setting Up Academic Requirements. Wild Card Course Specifies a range of courses based upon subject area and catalog number, for example, wild card course of English 1##, where the range starts at any three-digit English course beginning with 1. Specify as few or as many criteria as you want using the Academic Group, Subject, and Catalog Nbr fields. Blank fields return all values.
Report Description and Report Long Description	Enter a report description and long description for the requisite detail to be used by the enrollment requirement checking processes. If neither of the fields is populated, the enrollment requirement checking processes generate a default description based on the data on the page.

This table show the way the fields on this page change, depending on the group line type that you select:

Defining Requisite Detail Level Parameters

Access the Requisite Detail Parameters page (Curriculum Management, Enrollment Requirements, Enrollment Requirement Groups, Requisite Detail Parameters).

Note. This page is necessary only if you have a line type of course or wild card course on the Requisite Detail page.

Examples of Enrollment Requirement Groups

The enrollment requirement group feature is robust. While reviewing the Academic Advisement documentation will significantly enhance your knowledge of enrollment requirement groups, we review some examples in this section of how to set up the Requisite Detail page.

You can create course requirements many ways, and usually more than one way exists to create any particular course requirement. Some of the complex examples use the enrollment requirement and course list features, documented later in this section.

Course or Condition Requisite

At PSUNV, Psychology 288, Neuropsychology, requires that students have either passed Psychology 124 or declared a primary academic plan of psychology. In this example, Psychology 124 is a course prerequisite, and the primary academic plan of psychology is a condition prerequisite. Notice that for the condition, the Requisite Type field becomes unavailable for entry. This is because the system is populating the field to prerequisite in the background.

The Requisite Detail page has two requisite lines, joined together with an "or" statement:

Wild-Card Course Requisite

At PSUNV, Education 338, Development of Reading Skills, requires a prerequisite of any Education 200-level course, and Psychology 240. In this example, the Education 200 level course is specified as a Wild Card Course prerequisite, and Psychology 240 is a regular Course prerequisite.

The Requisite Detail page would have two requisite lines, joined together with an "and" statement:

Requirement, Course, and Course List Requisite

At PSUNV, Biology 231, Neurobiology, requires Biology 1 and 2 (as almost all biology courses require), as well as Chemistry 101 and 102. Because the requisite of Biology 1 and 2 will be used repeatedly for virtually every biology course, we developed an enrollment requirement called Biology 1 and 2. Within that enrollment requirement is a course list of Biology 100 and 101. In our Biology 231 enrollment requisite group we define a group line type of Requirement that points to the Biology 1 and 2 requirement, as well two group line types of Course for Chemistry 101 and Chemistry 102.

Note. Alternative ways are available of defining such a requisite scenario without using course lists, but this is one way that you can define these requisites.

After we defined a Biology 1 and 2 course list and an enrollment requirement, we created the enrollment requirement group, entering the following detail lines on the Requisite Detail page. The page has three detail lines: one for the enrollment requirement of Biology 1 and 2, one for the course requirement of Chemistry 101, and the last for the course requirement of Chemistry 102:

On the preceding page:

• This requisite is considered first by the system because the line number is 0010, the lowest number in our detail lines.

• The group line type is Requirement.

• The requirement is Biology 1 and 2 (Biology 1 and Biology 2).

  These are in a course list because they will be used repeatedly together as a prerequisite requirement in a large number of courses.

• The requisite type is Pre-Requisite.

The second and third detail lines appear like this:

On the preceding page:

• The connector type is AND because this rule must be fulfilled along with the Biology 1 and 2 requirement.

• The line number is 0020. The system evaluates this rule second, because one rule line is preceding it.

• The group line type is Course.

• The course ID represents Chemistry 101.

The third detail line for Chemistry 102 is exactly like the preceding sample page.

Condition and Wild-Card Course Requisite, Exclude In-Progress Credit

At PSUNV, for a student to enroll in HONORS 499, he or she must have a verifiable cumulative GPA of greater than or equal to 3.0.

To create an enrollment requirement group for this course prerequisite:

1. On the Course Requisite page, enter the necessary data.

2. On the Requisite Parameters page, enter 1 in the Minimum Course field.

3. On the Requisite Detail page, create two detail lines and attach as a requisite to HONORS 499.

4. For the first detail line, create a condition of cumulative GPA greater than or equal to 3.0.

For the second detail line, set the connector type to And, then select a group line type of Wild Card Course.

On the Wild Card Course Detail Requisite Detail page, select the Exclude In-Progress Credit box.

This requisite verifies that not only does the student have a cumulative GPA of greater than or equal to 3.0, but that the student is not a first semester student with no courses completed at all.

If you decide to include in-progress credit, then even those students who have no coursework completed, but at least one course in progress, will meet this requisite. This assumes that the student will not only complete his or her in-progress credit, but will also complete the in-progress credit with the required GPA.

If you want to be more conservative with this requisite and really ensure that the student has a proven track record, be sure to select the Exclude In-Progress check box on the Requisite Detail Parameters page.

Condition and Course Requisite, Exclude In-Progress Credit

At PSUNV, a total of five seats are reserved in Advanced Fiction Writing 2 for students who have a verifiable GPA of greater than or equal to 3.0 and have passed Advanced Fiction Writing 1 with a grade of A.

To create an enrollment requirement group for this reserve capacity check:

1. On the Course Requisite page, enter the necessary data.

2. On the Requisite Parameters page, enter 1 in the Minimum Course field.

3. On the Requisite Detail page, create two detail lines and attach as a reserve capacity to Advanced Fiction Writing 2 on the Schedule of Classes - Reserve Cap page.

4. For the first detail line, create a condition of cumulative GPA greater than or equal to 3.0.

5. For the second detail line, set the connector type to And, select a group line type of Course, select the course ID for Advanced Fiction Writing 1, and select a requisite type of Pre-Requisite.

6. On the Detail Parameters page, select the Exclude In-Progress Credit box, and enter a minimum grade point per unit of 4.0.

7. This requisite line ensures that, if the system finds Advanced Fiction Writing 1 on the student's record, the student has completed the course and earned a grade of A.

If you decide to include in-progress credit, then a student with Advanced Fiction Writing 1 in-progress (but not yet completed or graded) will meet the reserve capacity, and the system will allow this student to enroll. Sometimes you may want to be this liberal, but in the instance here, we require that the course be verifiably an A grade.

Course Requisite, Include In-Progress Credit

At PSUNV, for a student to register for ECON 205, the student must either currently be enrolled in ECON 115, or have completed ECON 115 with a C grade or better.

To create an enrollment requirement group for this requisite:

1. On the Course Requisite page, enter the necessary data.

2. On the Requisite Parameters page, enter 1 in the Minimum Course field.

3. On the Requisite Detail page, create one detail line and attach as a requisite to ECON 205.

4. For this detail line, select a group line type of Course, select the course ID for ECON 115, and select a requisite type of Pre-Requisite.

5. On the Requisite Detail Parameters page, enter a minimum grade point per unit of 2.00 and leave cleared the Exclude In-Progress Credit box.

This requisite enables both students with ECON 115 in-progress and students with ECON 115 completed with a C grade or higher to fulfill the requisite.

Condition Requisite, Include In-Progress Coursework

At PSUNV, all students with a cumulative GPA of 3.5 and higher may register for EDUC 100 (first semester freshmen with no verifiable GPA at all are also eligible).

To create an enrollment requirement group for this requisite:

1. On the Course Requisite page, enter the necessary data.

2. On the Requisite Parameters page, enter any necessary data.

3. On the Requisite Detail page, create one detail line and attach as a requisite to EDUC 100.

   For this detail line, create a condition of cumulative GPA greater than or equal to 3.5.

This requisite will be satisfied by students with some graded coursework (all of which averages greater than 3.5 GPA), as well as by first semester freshmen with no coursework completed at all. This is because a null value passes all parameters.

Example of Maximum Unit Limit for Enrollment

At PSUNV, students can take no more than 12 units of physical education courses. If students attempt to enroll in a physical education course that takes them over the 12-unit limit, their enrollment is blocked by a prerequisite requirement.

To create this maximum unit enrollment requisite:

1. Create an enrollment course list that references all physical education courses (wild card or course by course).

   Set up any course parameters. Enter minimum grade point per unit values for each course if you want to count only physical education courses that were successfully completed. If you also want to limit F graded courses, you can leave this field clear.

2. Create an academic requirement that has a line item page line type of Course Requirement.

3. Set the Credit Include Mode field to Verify, and the Maximum Units Allowed field to 12.00.

   Be sure this is set to Verify. This is the power that regular ENR usage enrollment requirements do not have.

4. Point to your enrollment course list on the Line Item Detail page.

5. Create an enrollment requirement group that points to the academic requirement.

   Attach this requirement as a corequisite.

Attach this enrollment requisite to all physical education courses.

Defining Enrollment Requirements

This section provides an overview of enrollment requirements and discusses how to:

• Define enrollment requirements.

• Define overall enrollment requirement parameters.

• Define enrollment requirement line types.

• Define line item parameters.

• Define line item course detail.

Understanding Enrollment Requirements

Enrollment requirements are for more complicated requisite needs, and are also great tools for reusability. Create enrollment requirements only if you are using the Requirement group line type in an enrollment requirement group. You can use enrollment requirements in conjunction with other enrollment-requirement group line types.

To fully understand enrollment requirements, read "Setting Up Academic Requirements" in the PeopleSoft Academic Advisement 9.0 PeopleBook. The pages in PeopleSoft Academic Advisement mirror those in Student Records but with additional functionality. You can set up enrollment requirement groups that reference academic requirements (in the event that you need to take advantage of their complex functionality), so we suggest that you learn as much about them as possible.

Here is a high-level overview of how to define an enrollment requirement:

1. Evaluate your need to use the group line type of Requirement on the Requisite Detail page.

2. Enter a description of the enrollment requirement on the Enrollment Requirement page.

3. Determine whether GPA, units, or courses are part of the requirement on the Parameters page.

4. Select a requirement line type and enter a description on the Line Item page.

5. Enter course credit parameters on the Line Item Parameters page.

6. If you're using a course list, create it in the course list component, and add the course list number on the Line Item Detail page.

Note. If you are going to select the line type of condition and specify a dynamic condition or test score, then you must first have set up dynamic conditions and valid test IDs on the Define Requisite Conditions component and Define Tests for Requisites component, respectively.

Pages Used to Define Enrollment Requirements

Defining Enrollment Requirements

Access the Enrollment Requirement page (Curriculum Management, Enrollment Requirements, Enrollment Requirements, Enrollment Requirement).

Effective Date	Enter an effective date for this enrollment requirement. The effective date must be equal to or less than the effective date of the enrollment requirement group to which this course requisite is attached. Note. The system accesses the enrollment requirement rules based on the start date of the term for which the requisite and restriction checking occurs. As long as your effective date is less than or equal to the term start date, and the status of the enrollment requirement is Active, the system checks the rule in the enrollment process.
Status	Select a status for this requirement. Select Active when you add a new requirement. Select Inactive only if your institution will no longer use this requirement. Note. If you want to inactivate a requirement you also need to remove any reference to the requirement number on the Requisite Detail page. To determine which enrollment requirement groups reference a particular requirement, run the reverse engineering report. See Generating a Reverse Engineering Report.
Report Description and Report Long Description	Enter a report description and long description for the enrollment requirement to be used by the enrollment requirement checking processes. The report fields are hidden when the group line type is set to Requirement. In this case, the report descriptions are defined within the Enrollment Requirements component.
Academic Institution	The system populates this field by default when you access the page. You can change this value. The institution determines the enrollment requirement groups that can reference this requirement.
Academic Group, Subject Area, and Catalog Nbr (catalog number)	Academic group, subject, and catalog number are not used by the system in the analysis of the requirement, but are helpful tools for when you are searching the database for the appropriate requirement to attach to an enrollment requirement group. You may want to use these fields to signify the course to which the requisite will be attached, or to specify department "ownership" of the requisite. These values are optional.

Defining Overall Enrollment Requirement Parameters

Access the Parameters page (Curriculum Management, Enrollment Requirements, Enrollment Requirements, Parameters).

Course Credit Parameters

Course credit parameters are overall requirements for all line items. These fields are optional.

Default for Detail Level

Detail Selection Parameters

Defining Enrollment Requirement Line Types

Access the Line Item page (Curriculum Management, Enrollment Requirements, Enrollment Requirements, Line Item).

Line	The number determines the order in which the system evaluates the detail lines. The system generates a sequential line number. You can override the number, but it is best to insert the rows in the correct order.
Line Type	The line type that you select determines the format for this line, and it also determines the fields that become available for entry on the Line Item Detail page and Line Item Parm page. Values for this field are delivered with your system as translate values. Do not modify these values in any way. Any modification to these values requires a substantial programming effort. Each line type value is defined in the PeopleSoft Academic Advisement 9.0 PeopleBook. See Creating a Requirement Line Item.
Report Description and Report Long Description	Enter a report description and long description for the line item to be used by the enrollment requirement checking processes.

Defining Line Item Parameters

Access the Line Item Parm page (Curriculum Management, Enrollment Requirements, Enrollment Requirements, Line Item Parm).

If the line type is Condition, no fields appear on the Line Item Parm page.

See Also

Specifying Requirement Line Item Parameters

Defining Line Item Course Detail

Access the Line Item Detail page (Curriculum Management, Enrollment Requirements, Enrollment Requirements, Line Item Detail).

Line Detail Sequence	The system assigns a sequential number to a specific line detail. You can have multiple detail line sequences under a single line number. The line detail sequence affects the order in which the system evaluates each line item detail. Those with the lowest number are evaluated first.
Line Detail Type	Select the line detail type value that indicates the type of line detail. Values are: CLST: Indicates a static course list that can be used to satisfy the requirement. DLST: Indicates a dynamic, user-defined course list that the system draws from a subset of a student's transcript or academic record.
Course List	Appears with a line detail type of CLST. Enter the course list number that indicates a grouping of classes that the system can evaluate.
Derived Course List	Appears with a line detail type of DLST. Enter the derived course list that indicates a type of class that the system can draw from a subset of the student's transcript or academic record.
List Include Mode	Appears if you have multiple line item detail rows. Indicates how a previous line detail sequence interacts with a new line detail sequence. (This field is available for every line except the first one.) Choices include: Y, indicating union; I, indicating intersection; and N, indicating subtraction.
List Recall Mode	Appears with a line detail type of DLST. Indicates the conditions that the system uses to select courses from the student's transcript.
View	Appears with a line detail type of CLST. Click the View button to access the course list summary where you can review the course list details.

See Also

Setting Up Requirement Line Item Detail

Defining Enrollment Course Lists

This section provides an overview of enrollment course lists and discusses how to:

• Create course list descriptions.

• Link courses to the course list.

• Define details of courses in the course list.

Understanding Enrollment Course Lists

Create enrollment course lists only when you are creating enrollment requirements that have a course list requirement. Enrollment course lists should be set up before enrollment requirements are established.

Enrollment course lists and enrollment derived course lists are available. Enrollment course lists are static predefined lists of courses. Enrollment derived course lists are dynamically generated course lists as identified in a particular student's transcript. You can attach both types of course lists to enrollment requirements and can specify how many courses from the list (static or dynamic) are needed to satisfy specific enrollment requirements. Course lists and derived course lists are also used in the Academic Advisement application as a precursor for academic requirements.

Here is a high-level overview of how to define an enrollment course list:

1. Create the enrollment course list description on the Course List Description page.

2. Specify courses for the enrollment course list on the Course List Detail page, including a range of wild card courses.

3. Enter the parameters of each course list on the Course List Parameters page.

See Also

Setting Up Academic Course Lists

Pages Used to Create Enrollment Course Lists

Creating Course List Descriptions

Access the Course List Description page (Curriculum Management, Enrollment Requirements, Enrollment Course Lists, Course List Description).

Course List	The system generates a unique course list number each time that you add a new course list. You should use the system-generated course list number rather than entering your own course list number.
Effective Date	Enter an effective date for this course list. The effective date must be equal to or less than the effective date of the enrollment requirement to which this course list is attached.
Status	Select a status for this course list. Select Active when adding a new course list. Select Inactive only if your institution will no longer be using this course list. If you want to inactivate a course list, you will also need to remove all references to the course list on active Requirement Line Item Detail pages. To identify which Requirement Line Item Detail pages reference a particular course list, run the Reverse Engineering report.
Academic Institution	The system supplies the academic institution by default. In Add mode, you can change this value.
Academic Career, Academic Group, Subject Area, and Catalog Nbr (catalog number)	Academic career, academic group, subject, and catalog number are not used by the system in the analysis of the course list, but are helpful tools for when you are searching the database for the appropriate course list to attach to an enrollment requirement. You may want to use these fields to signify the course to which the course list will be attached, or to specify department "ownership" of the course list.

Linking Courses to the Course List

Access the Course List Detail page (Curriculum Management, Enrollment Requirements, Enrollment Course Lists, Course List Detail).

Fetch	When you access this component, the system loads only effective-dated rows, without any detail. This is to enhance performance for those course lists that have hundreds of course sequence rows. Click the Fetch button to retrieve and display the course sequence data, including the related detail parameters for the effective-dated row.
Course Sequence	This number acts as a course specification, indicating either a specific course ID or a group of equivalent courses. Each course sequence number indicates a unique component of the course list and can be arbitrarily assigned except when you are using a line type of sequential restriction on the Requirement Line Item page. If the sequence is important, enter the correct course order here so that the student must take the courses in the specified order.
WildCard Indicator	Select this check box to indicate a wild card course, rather than a specific course ID.
Academic Group	Appears if you select the WildCard Indicator check box. Specify an academic group for the course offering. All courses with this academic group may be considered.
Subject	Appears if you select the WildCard Indicator check box. Specify an academic subject for the course offering. All courses with this subject may be considered.
Catalog Nbr (catalog number)	Appears if you select the WildCard Indicator check box. Enter the required portion of the catalog number that is up to ten characters (NNNNAAAAAA), where the first four characters are numeric (leading zeroes are blank padded) and the last six characters a an alphanumeric suffix. For example, a catalog number of 3## indicates that any 300-level course is acceptable, including 301A, because suffixes are ignored when a number wild card is specified unless a suffix value is exclusively indicated.
Course ID	If the WildCard Indicator check box is cleared, use this field to specify the exact course ID.
Include Equivalent Courses	Select for the system to include in its evaluation both the course ID that you specify and all courses that are set up as equivalent to the selected course ID for this requisite. If you select this check box, the following fields become unavailable: Term, Associated Class, and Topic ID. Clear this check box to further narrow your course parameters with the Term, Associated Class, and Topic ID fields. For example, you can specify not only the course ID, but also the term in which the specific course must be taken.
Term	Enter the term in which the student must take the course that you specify for the course to be used in this enrollment course list. Leave this field blank to return all values.
Associated Class	Enter the associated class number (of the course that you specify) that the student must take for the course to be used in this enrollment course list. For class associations, indicate a term to prompt off valid values. Leave this field blank to return all values. Note. You cannot enter 9999, because this special associated class number can be associated with any other associated class number and is never an enrollment section. See Defining Class Associations.
Topic ID	Enter the topic ID (of the course that you specify) that the student must take in order for the course to be used in this enrollment course list. This field prompts from the topics that are defined in the course catalog. Leave this field blank to return all values.

Defining Details of Courses in the Course List

Access the Course List Parameters page (Curriculum Management, Enrollment Requirements, Enrollment Course Lists, Course List Parameters).

Min Units/Course (minimum units per course)	Enter the minimum number of units that the course to which this line refers must be worth to be used in the course list or as a wild card course. For example, if you set this to 3, the system uses only courses for this line that are worth three units each or greater. If the system finds a course on the student's record that meets the course list, but it is only two units, the course cannot be used to satisfy this requirement.
Min Grade Points/Unit (minimum grade points per unit)	Enter the minimum grade points per unit that the corresponding course or wild card course must have to be used in the analysis. For example, if you set this to 2.0, then the course must be a grade C or greater to fulfill this requisite.
Transfer Level Allowed	Enter a value that indicates what type of transfer credit (if any) is acceptable. Values are: Always Allow: All applicable transfer credit can be used to satisfy the requisite. Never Allow: Transfer credit can never satisfy the requisite. Two Year Institution Only: Only transfer credit from two-year institutions can be used to satisfy the requirement. Four Year Institution Only: Only transfer credit from four-year institutions can be used to satisfy the requirement.
Requirement Designation	Select the requirement designation that the course or wild card course must have. For example, if you specify a wild card course of ARCH 4## on the Course List Detail page, then specify a requirement designation of DSGN on the Course List Parameters page. Only ARCH 400 - level courses that have a designation of DSGN (with a grade of Satisfied) meet this requisite. Requirement designation values are defined on the Requirement Designation Table page. See Defining Requirement Designations.
Valid Begin and Valid End	Enter dates to specify the range of dates when the course must be taken to satisfy the requisite. Leaving these fields blank means that the courses can be taken anytime. When the system compares the date range, it uses the start and end date of the term in which the course was taken. For transfer courses, the system uses the start and end date of the articulation term.
Course must be GPA material (course must be grade point average material)	Select to require that the course taken for this requisite be applied toward the student's career grade-point-average calculation. For instance, any courses that a student took for a pass or no pass grade basis could not be used to meet this requisite if this grade basis does not have the Include in GPA check box selected on the Grading Scheme table page.
Test Credit is Allowed	Select to allow test credit courses to be evaluated.
Other Credit is Allowed	Select to allow other credit courses to be evaluated.
Exclude In-Progress Credit	If the course taken to satisfy this course list must be fully graded for the system to consider it valid, select this check box. If this check box is cleared, the system will include in analysis and "pass" all parameters any non-graded course, as well as any graded course that has the In-Progress flag turned on (such as Incomplete), and that match the course ID or wild card course on the Requisite Detail page. Leaving this check box cleared is the least restrictive, and allows for maximum user/student flexibility.

Viewing Enrollment Requisite Summary Information

This section lists the pages used to:

• Review summary rules for enrollment requirement groups.

• Review summary rules for enrollment requirements.

• Review summary rules for enrollment course lists.

See Also

Defining Enrollment Requirement Groups

Defining Enrollment Requirements

Defining Enrollment Course Lists

Pages Used to View Enrollment Requisite Summary Information

Generating a Reverse Engineering Report

This section provides an overview of the Reverse Engineering Report and discusses how to generate the report.

See Also

Producing a Reverse Engineering Report

Understanding the Reverse Engineering Report

Use the Reverse Engineering Report page to search for a requirement, course, course list, or condition that the system is using. You can search to find out which requirement group contains a specific requirement; which course list contains a specific course; which requirement contains a specific course list; and which requirement group, requirement, or requirement line contains a specific condition.

The Reverse Engineering reports include enrollment and academic advisement requirement groups, requirements, and course lists.

To produce a Reverse Engineering report:

1. Enter the report type and any other general parameters on the Reverse Engineering Report page.

2. Click the Run button to process the report.

Page Used to Generate a Reverse Engineering Report

Generating the Enrollment Requirement Group Report

This section provides an overview of the enrollment requirement group report and discusses how to generate the report.

Understanding the Requirement Group Report

The Requirement Group report lists the contents (or structure) of a specific enrollment requirement group or all enrollment requirement groups that meet the criteria established for the report. This report provides an easy way to verify the enrollment requirement groups for any institution, subject, or catalog number. For example, if you need a list of all the enrollment requirement groups defined for courses at PSUNV with a subject of BIOLOGY, you can run this report.

Here is a high-level overview of how to run the requirement group report:

1. Enter your processing parameters for the requirement group report.

2. Specify details about how much or little you want to print about each enrollment requirement group.

3. Click the Run button to process the report.

Page Used to Generate the Requirement Group Report

Generating the Requirement Group Report

Access the Requirement Group Report page (Curriculum Management, Enrollment Requirements, Requirement Group Report, Requirement Group Report).

As of Date	The system automatically populates this field with the current date, but you can modify it. The report accurately reflects the requirements contained in the specified requirement group (or requirement groups that meet the search criteria) as of this date.
Requirement Group	Enter the requirement group for this report. Each enrollment requirement group consists of detail lines pointing to conditions, courses, or requirements as well as parameters that include unit and course requirements. Note. If you enter a requirement group number, then the remaining search fields on the page become unavailable. If you do not enter a requirement group number, then the remaining search fields are available for entry and you can use them to identify a set of enrollment requirement groups.
Academic Institution, Academic Group, Subject, Catalog Nbr (catalog number)	Enter the institution, group, subject, or catalog number for which you want to report related enrollment requirement groups. Leave this field blank to return all values (wild card).
Honor Blank Values	Select to indicate that the blank fields on this page represent actual values. For example, if the check box is selected and the Academic Group field is left blank, then the report does not contain enrollment requirement groups with an academic group because no academic group has been specified. If the check box is not selected, the blank field acts as a wild card and every enrollment requirement group with an academic group in the specified academic institution is contained in the report.

Description Options

Use this group box to control how descriptions are presented in the summary report.

Values for these fields are delivered with your system as translate values. Do not modify these values. Any modifications to these values require a substantial programming effort.

Detail Options

Use this group box to control how details are presented in the summary report.

Generating the Requirement Report

This section provides an overview of the enrollment requirement report and discusses how to generate the report.

Understanding the Requirement Report

The Requirement report lists the contents (or structure) of a specific enrollment requirement or all of the academic requirements that meet the criteria established for the report. This report is an easy way to verify the academic requirements that you have defined for enrollment requisites. For example, if you need a printout of all of the enrollment requirements that are defined at PSUNV with an academic group of LBART you can run this report.

While preparing to print this report, you can request that the requirements, lines, and courses be summarized in generalized terms or in specific detail. The parameters that you define for the requirement advisement report appear on the report.

Here is a high-level overview of how to run the requirement group report:

1. Select the academic requirement or enter other general parameters on the Requirement Report page.

2. Enter the description and detail options.

3. Click the Run button to generate the report.

Page Used to Generate the Requirement Report

Generating the Requirement Report

Access the Requirement Report page (Curriculum Management, Enrollment Requirements, Requirement Report, Requirement Report).

As of Date

The system automatically populates this field with the current date, but you can modify it. The report accurately reflects the requirement lines in the specified requirement (or requirements that meet the search criteria) as of this date.

Academic Requirement

Enter the requirement for this report. Each enrollment requirement consists of detail lines pointing to conditions as well as parameters that include unit and course requirements. Note. If you enter a requirement number, then the remaining search fields on the page become unavailable. If you do not enter a requirement number, then the remaining search fields are available for entry and you can use them to identify a set of enrollment requirements.

For information about other fields on this page, refer to the field descriptions for the Requirement Group Report page in the previous section.

Generating the Entity Group Table and Condition Table Reports

The Entity Group Table report and Condition Table report display all the information about the appropriate data defined in the tables for the particular institution and the as of date.

To generate an Entity Group Table or Condition Table report:

1. Select the as of date and institution on the Entity Group Table and Condition Table Reports page for which you want to report conditions.

2. Click the Run button.

3. Select either the Condition Table Report or the Entity Group Table Report process to specify the report type.

4. Click the OK button to process the report.

Page Used to Generate the Entity Group Table and Condition Table Reports

Processing the Entity Group Table and Condition Table Reports

Access the Entity Group Table and Condition Table Reports page (Curriculum Management, Enrollment Requirements, Miscellaneous Requisite Report, Entity Group Table and Condition Table Reports).

As of Date

The report accurately reflects the retrieved information as of this date. This field is automatically populated with the current date, but you can modify it. A value is required in this field.