Contents

Title and Copyright Information

Preface

• Audience
• Documentation Accessibility
• Related Documents
• Conventions

1 Introduction to Product Governance & Compliance

• 1.1 Compliance Regulations
• 1.2 Cycle of Compliance Data-Gathering and Corrective Action
• 1.3 How PG&C Helps You Gather and Manage Compliance Data
• 1.4 Agile PLM Documentation for PG&C
  • 1.4.1 PG&C User Guide
    • 1.4.1.1 Solution-specific Documentation for the PLM Administrator
  • 1.4.2 PG&C Supplier Guide
  • 1.4.3 Getting Started with Agile PLM
• 1.5 PG&C Use Cases
  • 1.5.1 List of Use Cases
  • 1.5.2 Use Cases for the Administrator

2 PG&C Concepts and Business Objects

• 2.1 Agile Java Client
• 2.2 Agile Web Client
• 2.3 Modified Web Client Interface
• 2.4 Microsoft Excel-based Client
• 2.5 PG&C Classes of Objects
  • 2.5.1 Substances Classes
    • 2.5.1.1 Substance
    • 2.5.1.2 Substance Group
    • 2.5.1.3 Material
    • 2.5.1.4 Subpart
    • 2.5.1.5 Homogeneous Materials
  • 2.5.2 Specifications
  • 2.5.3 Parts and Part Groups
  • 2.5.4 Declarations
• 2.6 Conceptual Entities in PG&C (non-business objects)
  • 2.6.1 Bill Of Substances
  • 2.6.2 Compositions and Levels of Disclosure
    • 2.6.2.1 Compositions
    • 2.6.2.2 Level of Disclosure in Compositions

3 RFI Process in PG&C

• 3.1 Specification Management
• 3.2 Declarations Gather Compliance Information
• 3.3 Full Use of PG&C Business Objects
• 3.4 Summary
• 3.5 RFI Process Overview
  • 3.5.1 Creating Declarations without Supplier Interaction
• 3.6 Declaration Workflow and the RFI Process
• 3.7 Routing Declarations
  • 3.7.1 Notifications when Declarations Advance to and from Supplier
    • 3.7.1.1 Acknowledgments for Declarations
    • 3.7.1.2 Receiving Notifications
• 3.8 Information Supplier Fills Out a Declaration
• 3.9 Completing the RFI Process
• 3.10 Reviewing and Publishing a Declaration

4 Compositions

• 4.1 Contents of a Composition
• 4.2 Stages of Compositions
• 4.3 Compositions in the Context of Parts
  • 4.3.1 Role of Composition Type Field
  • 4.3.2 Validation Type in Conjunction with Composition Type
  • 4.3.3 Archiving and Unarchiving Compositions in Items and Mfr. Parts
• 4.4 Compositions in the Context of Declarations
  • 4.4.1 Declarations Gather and Store Information about Compositions
  • 4.4.2 Information on Declarations also found on the Parts

5 Substances

• 5.1 Substances in PG&C Rollups
• 5.2 Tabs and Attributes in Substances
  • 5.2.1 General Info Tab
    • 5.2.1.1 Substances>Alias attribute
  • 5.2.2 Where Used Tab
  • 5.2.3 Substance Groups > Substances Tab > Conversion Factor
    • 5.2.3.1 Substance Groups and Conversion Factor
  • 5.2.4 Materials and Subparts > Composition Tab
  • 5.2.5 More About Subparts
• 5.3 Creating Substances
• 5.4 Working with Substances
  • 5.4.1 Substance Aliasing
  • 5.4.2 Mass Disclosure
    • 5.4.2.1 Full Disclosure, Partial Disclosure, and No Disclosure
  • 5.4.3 Mass Tolerance
  • 5.4.4 Mass Tolerances for External Specifications
    • 5.4.4.1 Example for calculating mass of each substance against external specification:
  • 5.4.5 Intentional and Non-intentional Substances and Related Attributes
    • 5.4.5.1 Intentionally Added
    • 5.4.5.2 Disallow Intentionally Adding
    • 5.4.5.3 Specification Intentionally Added
  • 5.4.6 Unreported Substances in Partially Disclosed Compositions
    • 5.4.6.1 Conditions When the System Adds the Unreported Substance
    • 5.4.6.2 In Declarations (Internal Specifications Only)
    • 5.4.6.3 For Substance Composition (Internal Specifications Only)
    • 5.4.6.4 Homogeneous Material Composition (Internal Specifications Only)
    • 5.4.6.5 Unreported Substance When Importing Substances to Items and Manufacturer Parts (Internal Specifications Only)

6 Bill of Substances

• 6.1 BOM Lists Parts that become Products
• 6.2 BOS Lists Substances contained in Parts that require Compliance
• 6.3 Rationale for the BOS
• 6.4 Summary of BOS Structures

7 Specifications

• 7.1 Contents of Specifications
• 7.2 Internal vs. External Specifications
• 7.3 Tabs and Attributes in Specifications
  • 7.3.1 General Info Tab
  • 7.3.2 Substances Tab
• 7.4 Creating Specifications
• 7.5 Specification Management
  • 7.5.1 Adding Specifications
  • 7.5.2 Replacing Specifications
• 7.6 "All Spec" Use Case
• 7.7 Rules for Selecting Compositions for Rollup on Part/Part Group (Internal Specifications)
• 7.8 Rules for Selecting Compositions for Rollup on Part/Part Group (External Specifications)

8 Parts and Part Groups

• 8.1 Parts: Items and Manufacturer Parts
• 8.2 Part Groups: Part Family
• 8.3 More about Parts and Part Groups
• 8.4 Tabs and Attributes in Parts and Part Groups
  • 8.4.1 Title Block and General Info Tabs
    • 8.4.1.1 PageOne Attributes (Items>Title Block or Mfr. Parts/Part Groups>General Info)
    • 8.4.1.2 Items>Title Block Attributes
    • 8.4.1.3 Part Groups>Make Available As Attribute
    • 8.4.1.4 Make Available As Attribute and the "Force/Identical" SmartRule
  • 8.4.2 PageTwo Tab
    • 8.4.2.1 Specification Mapping: Result Compliance from Parts' Specification Table Mapped to PageTwo Attribute
  • 8.4.3 Compliance Tab
    • 8.4.3.1 Compliance Tab > Specifications Table
    • 8.4.3.2 Views Filter of Specifications
    • 8.4.3.3 Some Fields on the Specifications Table
    • 8.4.3.4 Bulk Specification Removal
    • 8.4.3.5 Compliance Tab > Declarations and Compositions Table
    • 8.4.3.6 Views Filter of Compositions
    • 8.4.3.7 Some Fields on the Declarations & Compositions Table
    • 8.4.3.8 View Substances Button
    • 8.4.3.9 Scale Property in Calculated PPM and Result PPM
    • 8.4.3.10 Modifying the Declarations and Compositions Table
  • 8.4.4 Suppliers Tab
  • 8.4.5 Part Groups > Parts Tab
• 8.5 Creating Part Groups in PG&C
• 8.6 Mapping Feature in Parts and Part Groups

9 Declarations

• 9.1 More About the Declarations Classes
  • 9.1.1 Supplier Declarations of Conformance
  • 9.1.2 Japanese Green Procurement Declarations
  • 9.1.3 Part Declarations
  • 9.1.4 Substance Declarations
  • 9.1.5 Homogeneous Material Declarations
  • 9.1.6 IPC 1752x Declarations
    • 9.1.6.1 BOS Data Delivered by Scriba Tool
    • 9.1.6.2 Privileges
    • 9.1.6.3 Classes and Subclasses
    • 9.1.6.4 PDF forms for pre-version 2.0
    • 9.1.6.5 XML Data Delivery
    • 9.1.6.6 Mapping Between Agile and IPC 2.0
    • 9.1.6.7 Guidelines for Parts and Specifications on IPC Declarations
    • 9.1.6.8 IPC-BOS Import for Multiple Products and Use Cases
    • 9.1.6.9 Multiple Products Use Cases
    • 9.1.6.10 Case 1: Same Mass and Same Material Content
    • 9.1.6.11 Case 2: Different Mass and Same Material Content
    • 9.1.6.12 Case 3: Same Mass and Different Material Content
    • 9.1.6.13 Case 4: Different Mass & Different Material Content
    • 9.1.6.14 IPC 2.0 New Map Attributes
• 9.2 Tabs and Attributes in Declarations
  • 9.2.1 Cover Page
  • 9.2.2 Affected Parts Tabs
    • 9.2.2.1 Parts Tabs Attributes
    • 9.2.2.2 Excluding Compositions from Rollups
    • 9.2.2.3 Substances for Parts Table
  • 9.2.3 Specifications Tab
    • 9.2.3.1 Rules for Synchronizing Declaration Parts Tables and Specifications Table
    • 9.2.3.2 From the Object in Web Client
    • 9.2.3.3 From the Import Utility
  • 9.2.4 Workflow Tab
• 9.3 Creating Declarations
  • 9.3.1 Selecting Specifications to add to Declarations
  • 9.3.2 How to Create a Declaration
• 9.4 Working with Declarations
  • 9.4.1 Invalid Substances in the Declaration
    • 9.4.1.1 Restriction about invalid Substances in Declarations
  • 9.4.2 Action > Verify Substances
    • 9.4.2.1 Correcting Substances in Declarations
  • 9.4.3 Working with the Part Tables
  • 9.4.4 Working with the Part Substances Tables
    • 9.4.4.1 Substance Editing
    • 9.4.4.2 Substance-Type Declarations: Substance, JGPSSI, and IPC 1752-1 Declarations
    • 9.4.4.3 Homogeneous Material-Type Declarations: Homogeneous Material and IPC 1752-2 Declarations
    • 9.4.4.4 Add/Update with Import

10 Importing and Exporting Data in PG&C

• 10.1 Change-based Revisions on the Item
• 10.2 Importing Compositions to Items
  • 10.2.1 Change Nuber in an Item
  • 10.2.2 Rules when Importing Compositions into Items
  • 10.2.3 Rules when Importing a Composition into Items or Manufacturer Parts
• 10.3 Notes and Special Cases of Importing Compositions
• 10.4 Sources of Compositions
• 10.5 Importing Specifications to Specific Revisions of Items
  • 10.5.1 Summary of Importing a Specification to an Item
  • 10.5.2 A Difference with Part Groups
• 10.6 Importing and Exporting Declaration Data
  • 10.6.1 Declarations Actions (Process Extensions)
  • 10.6.2 Importing Substances to a Declaration with MS-Excel
    • 10.6.2.1 Downloading the MS-Excel Template
    • 10.6.2.2 Adding Substances to the Spreadsheet
    • 10.6.2.3 Importing Substances to the Declaration
    • 10.6.2.4 Notes on Excel-based Declaration Submissions
  • 10.6.3 Import and Export IPC 2.0 MDOs
  • 10.6.4 Importing and Exporting IPC Declarations
    • 10.6.4.1 Transformation Files for Importing Compositions
  • 10.6.5 Item Number when Importing into Declaration
  • 10.6.6 Correcting Invalid Substances

11 Rolling Up Compliance Data Using Internal Rollup

• 11.1 Defining Approach to Compliance Management
• 11.2 Use Cases
• 11.3 Declaration Classes in Rollups
• 11.4 When and Why Rollups are Run
• 11.5 Parts Qualifying for Scheduled Compliance Rollups
  • 11.5.1 Stage 1 - Perform Compliance Rollup on Shippable Items:
  • 11.5.2 Stage 2 - Perform Compliance Rollup on Parts/PGs that are Flagged
• 11.6 Expected Time Required to Complete Systemwide Rollup
• 11.7 When Rollup was Last Run
• 11.8 Tracking Compliance Changes through History
• 11.9 Compliance States
  • 11.9.1 Worst-Case Priority of Compliance States
  • 11.9.2 How Compliance States are Ranked
    • 11.9.2.1 Treat Exempt as Compliant in BOM Rollup Rule
• 11.10 Composition Rollup on Bill Of Substances
  • 11.10.1 Kinds of Composition
  • 11.10.2 BOS Hierarchy
  • 11.10.3 Compliance Validation for BOS Tree
  • 11.10.4 When Composition Rollups Occur
    • 11.10.4.1 Two-Step Sequence in Rollups
    • 11.10.4.2 How Disclosure Logic affects Rollups
    • 11.10.4.3 Disclosure Logic Use Case
    • 11.10.4.4 Substance Declarations and Need Rollup Flag
• 11.11 Compliance Rollup on BOM/Items, Mfr.Parts, and Part Groups
  • 11.11.1 Some Rollup Fields
  • 11.11.2 BOM Rollup Evaluating Compliance States
  • 11.11.3 Part-Level Validation - Rollup from Compositions to Part/Part Group
    • 11.11.3.1 Find Qualified Compositions for Use or Re-use
    • 11.11.3.2 Rules for Selecting Compositions for Rollup on Part/Part Group (Internal Specifications)
    • 11.11.3.3 Composition Selection Logic
    • 11.11.3.4 Perform the Rollup for Each Qualified Composition
    • 11.11.3.5 Re-using Exemptions in Rollups
    • 11.11.3.6 Combine Rollup States of Qualified Compositions
  • 11.11.4 AML Validation - Rollup from AML to Item
  • 11.11.5 Validation Rollup from Item to Assembly
    • 11.11.5.1 Rules for Calculating Compliance for Specifications on Parts
• 11.12 Substances and Weights Rollups using Excel Integration
  • 11.12.1 Details of the Substances and Weights Use Case
  • 11.12.2 Running a Substances and Weights Rollup

12 Rolling Up Compliance Data Using External Rollup

• 12.1 External Compliance Rollups
  • 12.1.1 Actions Triggering External Rollup
    • 12.1.1.1 Archived External Compositions
• 12.2 Manual External Rollup using Excel Add-In
  • 12.2.1 Excel Add-In Use Case

13 Managing Suppliers

• 13.1 Attributes in Suppliers
  • 13.1.1 Buttons on the General Info tab
• 13.2 Creating Compliance Suppliers
  • 13.2.1 Supplier Types
  • 13.2.2 Supplier Lifecycle Phases
  • 13.2.3 Creating a Compliance Supplier
• 13.3 Creating and Adding Contact Users

14 PG&C Searches

• 14.1 Accessing PG&C Saved Searches
• 14.2 Using the Search Options in Add Operations
• 14.3 Searchable Attributes for PG&C

15 PG&C Reports

• 15.1 Accessing PG&C Reports
• 15.2 Report Privilege
• 15.3 View and Modify a Compliance Report
• 15.4 Specifics to Compliance Report Layouts
  • 15.4.1 Part Compliance Report
  • 15.4.2 Part Groups Compliance Report
  • 15.4.3 Parts with Compliance Issues Report
  • 15.4.4 Parts with Substances Report
  • 15.4.5 Parts with Substance over PPM Report
  • 15.4.6 Supplier Compliance Report
  • 15.4.7 Missing Substances Report
    • 15.4.7.1 Refinements to Missing Substances Report
  • 15.4.8 Declaration Workflow Metrics Report
  • 15.4.9 BOM Compliance Report
  • 15.4.10 External Rollups Report
  • 15.4.11 Exemptions Report

A Configuring Product Governance & Compliance

• A.1 Configuring the External Rollup Task
• A.2 Checklists for Configuring the PG&C Solution
  • A.2.1 PG&C-supporting Configurations
  • A.2.2 PG&C-specific Nodes
  • A.2.3 PG&C-specific Classes
  • A.2.4 PG&C Users and Workflow
  • A.2.5 Suppliers
• A.3 Declarations Classes in Brief
• A.4 Integrated Components for PG&C
  • A.4.1 ComplianceRollup.log in Log.xml File
  • A.4.2 Ensure that the Microsoft Excel-based Client has been properly Installed
  • A.4.3 Configure Process Extensions (non-Events-based) for PG&C
  • A.4.4 IPC 1752x Declarations
    • A.4.4.1 BOS Data Delivered by Scriba Tool
    • A.4.4.2 Privileges
    • A.4.4.3 Classes and Subclasses
    • A.4.4.4 IPC Formats Supported in this Release
    • A.4.4.5 PDF forms for pre-version 2.0
    • A.4.4.6 Guidelines for Parts and Specifications on IPC Declarations
  • A.4.5 Configuring the Substances and Weights Rollups in Excel Integration
• A.5 Administrator Nodes for PG&C-specific Settings
  • A.5.1 Unit Of Measure (UOM)
  • A.5.2 Signoff Message
  • A.5.3 Compliance Rollup Scheduling
  • A.5.4 Setting External Rollup
    • A.5.4.1 Rollup Scheduling
    • A.5.4.2 Rollup Task Settings
  • A.5.5 Compliance Rollup Rule-Setting
    • A.5.5.1 Strict and Relaxed Rollup Rules
    • A.5.5.2 AML Rollup Rule
    • A.5.5.3 Composition Rollup Rule
    • A.5.5.4 Scheduled Rule
    • A.5.5.5 Automatic "Fallback"
    • A.5.5.6 Treat Exempt as Compliant in BOM Rollup Rule
  • A.5.6 Mass Tolerance Percentage Setting
    • A.5.6.1 How System Uses Mass Tolerance Percentage
      • A.5.6.1.1 Mass Disclosure - Full, Partial, and No Disclosure - and Unreported Substances
    • A.5.6.2 Unreported Substances in Partially disclosed Compositions
  • A.5.7 Renaming Compliance States
  • A.5.8 Supplier Declaration Process Extensions
  • A.5.9 Specification Mapping
    • A.5.9.1 Notes on Changed Mappings and System Cleanup
  • A.5.10 Compliance Rollup Task
  • A.5.11 Compliance Migration Task
  • A.5.12 Specification Management Task
  • A.5.13 External Rollup Task
  • A.5.14 Number of Archived External Compositions Preference
• A.6 Configuring the PG&C Classes
  • A.6.1 Subclass required for IPC 2.0
  • A.6.2 Overall Compliance / Summary Compliance in PG&C Business Objects
  • A.6.3 Substances and Weights Rollups and the Child Level Attribute in Items and Mfr. Parts
  • A.6.4 Adding Exemptions to Specifications
  • A.6.5 Length of Name in Declarations
  • A.6.6 Need Compliance Check attribute not visible in Items
  • A.6.7 Elapsed Time since Last Rollup Attribute Added in Parts and Part Groups
  • A.6.8 Archiving and Unarchiving Compositions in Items and Mfr. Parts
  • A.6.9 Composition Type in Parts and Part Groups
  • A.6.10 Importing Compositions and Substances into Items and Mfr. Parts
  • A.6.11 Mapping Feature in Parts and Part Groups
    • A.6.11.1 Mapping Feature Use Case
    • A.6.11.2 Enabling the Mapping Features
  • A.6.12 Part Groups: Configuring Part Families
    • A.6.12.1 Force Commodity and Part Family to be Indentical SmartRule
    • A.6.12.2 Make Available As Attribute
• A.7 Defining PG&C Users - Roles and Privileges in PG&C
  • A.7.1 Adding Users to Compliance Manager Lists and Compliance Searches
  • A.7.2 Supplier Read Items Privilege
• A.8 Using the Declarations Workflow in RFIs
  • A.8.1 Deploying Custom Workflows in PG&C
  • A.8.2 Declaration Notifications
• A.9 Event Management in PG&C
  • A.9.1 Examples of PG&C Events

B Configuring the Microsoft Excel-based Client for Agile PG&C

• B.1 JGPSSI Support
• B.2 Substances and Weights Rollups
• B.3 Client Software Requirements
  • B.3.1 Operating System
  • B.3.2 Client Applications
• B.4 Microsoft Excel-based Client FAQ
• B.5 Configuration Sequence
• B.6 Setting Privileges for Agile PG&C Objects
• B.7 Enabling Attributes that are Required for Excel Rollups
  • B.7.1 Classes: Parts, Manufacturer Parts, and Documents
    • B.7.1.1 Compliance Tab>Composition Table
    • B.7.1.2 Compliance Tab > Substances Table
  • B.7.2 Classes: Parts and Documents
    • B.7.2.1 BOM Tab
    • B.7.2.2 Manufacturers Tab
• B.8 Restricting the Length of Declaration Names
• B.9 Deploying License Files for the Agile PLM ActiveX Control
• B.10 Using the Developer Version of the Microsoft Excel Integration License File
• B.11 Digitally Signing the Agile PLM ActiveX Control
• B.12 Enabling Downloading of Productivity Components
• B.13 Installing the Agile PLM ActiveX Control
• B.14 Modifying Excel-based Process Extensions for Japanese Versions
  • B.14.1 Supporting the Japanese Version of the JGPSSI Template
  • B.14.2 Supporting the Japanese Version of Substances and Weights Rollups
  • B.14.3 Supporting Other Languages in Substances and Weights Rollups
• B.15 Troubleshooting
• B.16 Testing the Microsoft Excel-based Client for Agile PG&C

C System Logic of Internal Compliance Rollups

• C.1 Internal Rollup Engine Rule Change
• C.2 System Logic of BOS/Composition Rollups
  • C.2.1 Rollup Logic for Substances
  • C.2.2 Rollup Logic for Substance Groups
  • C.2.3 Rollup Logic for Materials
  • C.2.4 Rollup Logic for Subparts
  • C.2.5 Rollup Logic for Parts and Part Groups
  • C.2.6 Special Cases that can Result in Missing Info Compliance State
  • C.2.7 Additional Information
    • C.2.7.1 Corner Case
• C.3 System Logic of BOM/Compliance Rollups
  • C.3.1 Compliance Calculation
    • C.3.1.1 Automatic Calculation
    • C.3.1.2 Manual Calculation
  • C.3.2 Calculation and Publishing of Compositions
• C.4 Internal Logic of Substances and Weights Rollups
  • C.4.1 Hierarchy of BOM and BOS
  • C.4.2 Aggregate Rule
  • C.4.3 Substance to Substance Group-level Rollup
    • C.4.3.1 Example
  • C.4.4 Substance Group to Composition
    • C.4.4.1 Example
  • C.4.5 Substance Group/Substance to Material-level Rollup
  • C.4.6 Material to Subpart-level Rollup
  • C.4.7 Subpart to Composition-level Rollup
  • C.4.8 Composition to Part-level Rollup
  • C.4.9 Composition to Manufacturer Part
    • C.4.9.1 Example
  • C.4.10 Manufacturer Part to Part-level Rollup
    • C.4.10.1 Example
    • C.4.10.2 More on How Mfr Part to Part Works
    • C.4.10.3 Example
  • C.4.11 Part to Assembly
    • C.4.11.1 Example
    • C.4.11.2 More on How Part to Assembly Works
    • C.4.11.3 Example
    • C.4.11.4 Another Example of How Part to Assembly Works
    • C.4.11.5 Example
  • C.4.12 Rollup Rules
    • C.4.12.1 Multiple composition
    • C.4.12.2 Level, Type, Declared PPM, Declared weight, CAS Number

D Reference Documentation for External Compliance Rollups

• D.1 Rollup Tasks
• D.2 Excel-Based Rollup as an Alternative to External Rollups
• D.3 Defining Approach to Compliance Management
• D.4 Concepts
  • D.4.1 Alternate IPNs or Items
  • D.4.2 Alternate Manufacturer Parts
  • D.4.3 Active Compositions or Declarations
  • D.4.4 Manufacturer Part on Root Node of BOM (Product)
• D.5 External Rollup Flow
  • D.5.1 Extracting Data
    • D.5.1.1 Data Extraction Rules
    • D.5.1.2 External Specifications
    • D.5.1.3 Need Compliance Check Flag
    • D.5.1.4 Revisions
    • D.5.1.5 BOM, AML and BOS
    • D.5.1.6 Mass
    • D.5.1.7 Compositions
    • D.5.1.8 Compliance Status Normalization
    • D.5.1.9 Order of Precedence
    • D.5.1.10 Data Consistency
    • D.5.1.11 Calculate Compliance and Declaration Release
    • D.5.1.12 Modifying the External Rollup Script
  • D.5.2 Database Tables
    • D.5.2.1 Fact Table
    • D.5.2.2 Fact Table Task
    • D.5.2.3 Result Object Compliance Table
    • D.5.2.4 Result Substance Compliance Table
    • D.5.2.5 Rollup Composition
    • D.5.2.6 Root Object Table
    • D.5.2.7 Specification Substances Table
    • D.5.2.8 tmp_rollup Table
  • D.5.3 Staging Database
    • D.5.3.1 Transformation Rules
    • D.5.3.2 Staging table Rules
  • D.5.4 Rolling up Data
  • D.5.5 Publishing Results
• D.6 Excel Sample for REACH Rollup
  • D.6.1 Logging Into Excel Rollup
  • D.6.2 Using Excel Rollup
  • D.6.3 REACH Rollup Logic
    • D.6.3.1 Mass Rollup
    • D.6.3.2 BOS Rollup
    • D.6.3.3 Compare Weight Percentage