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Adjusting Pledges

This section provides an overview of pledge adjustment and discusses how to enter a pledge adjustment transaction.

You can create pledge adjustment sessions, or groups of transactions that override existing posted transactions. After a session is opened, you can add a group of transactions, then balance and post the session to your financial application.

When you create an adjustment transaction, a sequence number is created to indicate that there have been multiple actions on a particular gift number. For example, the initial entry is sequence 1 on AV_PLEDGE_DTL; the adjusted entry is sequence 2 on the AV_ADJ_PLDG_DTL table; and the corrected entry is sequence 3 on the AV_PLEDGE_DTL table.

Note: Adjusted transactions negate the original transaction and create a new transaction record, so enter adjustment amounts just as you would if entering the original transaction.

See Understanding the Gift and Pledge Process.

To adjust pledge transactions:

  1. Initialize a session with the type of Adjust Pledge, using the Maintain Pledge Sessions page.

    See Initializing and Balancing the Session.

  2. Select session defaults using the Session Defaults page.

    See Selecting Session Defaults.

  3. Select the existing transactions to adjust using the Session Detail page.

    See Viewing Session Details and Selecting Transactions to Edit or Delete.

  4. Make the necessary changes to transactions using the Pledge Adjust page.

    See Entering a Pledge Adjustment Transaction.

  5. Balance, queue, and post the session.

    See Queuing Sessions for PostingProcessing and Posting Sessions.

Page Name

Definition Name

Navigation

Usage

Pledge Adjust

AV_ADJ_PLEDGE

select Contributor Relations, then select Session Management, then select Enter Pledges, then select Pledge Adjustment, then select Pledge Adjust

Adjust an existing pledge transaction.

Payment Schedule Adjust

AV_PLDG_SCHD

select Contributor Relations, then select Session Management, then select Enter Pledges, then select Pledge Adjustment, then select Payment Schedule Adjust

Adjust an existing pledge payment schedule as part of a transaction adjustment.

Access the Pledge Adjust page (select Contributor Relations, then select Session Management, then select Enter Pledges, then select Pledge Adjustment, then select Pledge Adjust).

Image: Pledge Adjust page

This example illustrates the fields and controls on the Pledge Adjust page. You can find definitions for the fields and controls later on this page.

Pledge Adjust page

Important! Adjusted transactions negate the original transaction and create a new transaction record, so enter adjustment amounts just as you would if entering the original transaction.

Note: The original transaction must be posted before you can adjust it.

Field or Control

Definition
Reason

Select a reason for the adjustment. Reason codes are defined by your institution and describe the reason why an adjustment is made.

Make any necessary changes to the fields on this page.

You can click the links at the bottom of this page to access related pages.

Recognition

In this group box, you can enter soft-dollar pledges and soft credit-only pledges.

Attachments

Click the View link to open the attachment in a new window. Click the Add Attachment button to upload a new attachment from within the component.